Handbook for International Students

College of International Exchange

ShanghaiUniversity

June 2006

TABLEOF CONTENTS

  1. General Principles
  2. Registration at the College
  3. Paying and Refunding Tuition Fees
  4. Placement and Attendance-checking
  5. SelectingCourses
  6. Receiving or Buying Textbooks
  7. Assessment of the Courses
  8. Application and Tutoring for the Chinese Language Test(HSK)
  9. Regulations Regarding Student ID
  10. Formalities for Quitting School
  11. The Procedures and Regulations of Applying for Visa or Residence Permit
  12. Regulations of Reading and Borrowing Books in the Library
  13. Having Meals
  14. Rules and Regulations of the Overseas Students Apartments
  15. Registering for Accommodation in the Overseas Students Apartments, Paying and Refunding Accommodation Fees
  16. Regulations and Notes for Off-campus Accommodation
  17. Insurance and Medical Care
  18. Field Trips for Language Practice
  19. Reward and Punishment
  20. Application for a Testimonial of Studying in ShanghaiUniversity
  21. Notes on Other Matters
  22. The Address and Contact Ways of College of International Exchange and the Overseas Students Apartments
  23. Main Traffic Lines

Ⅰ. General Principles

International students studying at Shanghai University should abide by the laws of the People’s Republic of China and respect the social customs of the Chinese people; contribute to the maintenance of world peace and the promotion of friendship among different countries and peoples and respect each other in regard to races, religions as well as social customs and habits; observe the rules and regulations of the University and follow the teaching plans and schedules and study hard.

Ⅱ. Registration at the College

  1. International students should in general hold civilian passports. If an international student holds a passport of other categories such as a diplomatic or business passport, he/she will need to present a note from his/her country’s diplomatic mission in China and go through the necessary formalities at the Public Security Bureau in Shanghai. During his/her study in China he/she does not enjoy the pertinent privileges or treatment.
  2. For the first term international students should register at the College of International Exchange on designated date with the “Visa Application Form for Foreign Students Studying in China” and the “Admission Notice from ShanghaiUniversity”. From the second semester on, he/she needs only to present the student ID for registration. If he/she is not able to register on schedule, he/she should send a written explanation to theCollege one week before the semester begins. Failure to do so will be deemed as quitting school and will automatically lose the status as a student of the University and the offer of accommodation will be withdrawn by the College.
  3. The international students should go through the following formalitiesof registration:

a)Take health re-examination from Shanghai Health and Epidemic-PreventionCenter according to the regulations and get the health certificate;

b)Pay tuition fees and fees for textbooks.

c)Fill out the “Registration Form of SU”;

d)Submitting 8 photos which are the same as the photo on the passport;

e)If the student is to live in the Overseas Students Apartment, he/she should check in at the Overseas Students Apartmentand pay the fees for accommodationand deposit.

  1. Hand in the passport, health certificate and relevant fees for Residence CertificatetoInternational Students ManagementOffice of College of International Exchange within the designated period of time so that the Office can apply on behalf of the overseas students for the Residence Certificate for Foreigners” at Bureau of Exit-Entry Administration of Shanghai Municipal Public Security Bureau collectively. Otherwise the student shouldgo to Bureau of Exit-Entry Administration of Shanghai Municipal Public Security Bureau in person to apply for the certificate.
  2. The College will hold an opening ceremony to welcome the new international students before the semester starts and will explain to the students the rules and regulations of the University as well as related Chinese laws.

Ⅲ. Pay and Refund Tuition Fees

  1. All fees should be calculated and paid in RMB.
  2. Enrollment fee should be paid in full at the time of registration. It is waived for those who extend the period of study.
  3. Tuition fee should be paid in full at the registration of every new semester. The international students are not allowed to register if he/she fails to pay the tuition fee at the designated time.
  4. The international student can get a 75% refund of the tuition paid if he/she wants to quit school within two weeks after the date of the opening ceremony, a 50% refund within three weeks and no refund three weeks beyond. When requesting for a refund he/she should return the original receipt of tuition fee, fill in the application form for quitting school and get the approval.
  5. Enrollment fee and fees for textbooks are not refundable.

Ⅳ. Placement and Attendance-checking

  1. The international students are supposed to participate seriously in the studies and tests of all the courses required by the curriculum.
  2. Freshmen of Chinese language will be required to sit for a placement test after registration and will be placed into different classes according to their actual level of Chinese .
  3. Before the new semester starts, the College will announce the information regarding the placement of students into different classes, school timetable and classroom arrangement at the bulletin boards in the classroom building, the Overseas Students Apartment and the office of the College. Such information will also be released online.
  4. In the first week of the new semester, the international student is allowed to attend the class he/she is placed in on a trial basis. If he/she finds this class does not fit in with his/her Chinese level, he/she may go to the International Students Management Office to request a transfer to another class in the second week. He/She may transfer to another class after getting the approval. The international students are not allowed to change classes by themselves.
  5. If an international student has achieved excellent results in his/her study, he/she may transfer to a class of a higher level by applying to the International Students Management Office and getting the score of over 90 in the achievement test.
  6. If the international student wants to ask for leave of no more than one day, he/she needs only to get the approval from his/her class advisor who will report to the International Students Management Office for record. But if the leave is from two days to one week, he/she must get the approval from the International Students Management Office. If the leave exceeds more than one week, he/she must get the approval from the Dean in charge.

Ⅴ. Selecting Courses

  1. The international students who study for a degree are required to select online the courses for the next semester during the 6th or 7th week of the current semester according to the arrangement of the University. They can change the courses they select at the end of the first week of the new semester.

2. The College offers a few optional courses for the international students every semester. When new semester starts, the College will announce the information regarding the optional courses and the timetable at the bulletin boards in the classroom building, the Overseas Students Apartment and the office of the College. Such information will also be released online. Optional courses begin in the 4th week of each semester.

3. Chinese Language students can choose the optional courses according to their own interest and their own study plan as long as there are not any conflicts of time between the regular courses and the optional courses. But the number of optional courses to be taken is limited to 3 for each semester.

4. The Chinese language students should submit the application for optional courses to the International Students Management Office in the 3rd week of every semester for approval.

5. The number of places is limited for each optional course and no further application will be accepted when there are no more vacancies.

6. The tuition fees are waived for all the elective courses, but the students need to pay the registration fee, fees for textbooks and teaching materials. The fees for the teaching materials of each course are listed in the notice for optional courses issued every semester. If the student wants to quit the optionalcourses halfway, he/she will get no refund of all the paid fees.

Ⅵ. Receiving or Buying Textbooks

  1. The international student may receive with the receipt of fees for textbooks or buy the textbooks according to the class he/her is placed into.
  2. If the international student wants to transfer to another class he/she should not write on or spoil the textbooks during the first trial week. After he/she gets the approval to transfer to another class he/she may go to the bookstore on campus to change the textbooks. If the original textbooks are written on or spoiled, then the student should pay for the new textbooks.
  3. The international student cannot return textbooks for elective courses.

Ⅶ. Assessment of the Courses

  1. Assessment of the courses is made on a semester basis, which consists of classroom performance, mid-term exam and final exam.
  2. Classroom performance includes class attendance rate, attentiveness and the quality of homework. Full marks are 100.
  3. Mid-term exam is held around the 10th week every semester while final exam is held around the 20th week. Full marks of both exams are 100.
  4. The overall assessment of the course in every semester is made up of three parts, namely classroom performance (20%), mid-term exam (30%) and final exam (50%).
  5. If the total amount of the absence (an accumulation of sick leave, business leave and absence without leave) in terms of class hours exceeds one third of the total time required by a given course, then the student is not allowed to take the final exam of that course.
  6. Failure in the overall assessment of a certain course in a semester will require the student to study the course again in the next semester.
  7. The international student will be granted a certificate if he/she has successfully completed all the courses in the curriculum. Students who drop out halfway may get a certificate of schooling according to specific circumstances.

Ⅷ. Application and Tutoring for the Chinese Language Test (HSK)

  1. The College organizes the international students to take three HSK tests every year in April, June and December respectively. Two months prior to each test, the college will put a notice regarding the application and tutoring for HSK on the bulletin boards in the classroom building, the Overseas Student Apartment as well as in the office of the College. Such information will also be released online.
  2. The international student should enter his/her name for HSK at the International Students Management Office on different campuses at designated time with the passport and its photocopy, 2 passport-sized photos taken against light background, pay the registration fee and collect “Permit for Taking HSK”.
  3. The College will organize pre-test tutoring for the international students one month before HSK is held. Those who attend the tutoring should pay certain amount of tutoring fee.

Ⅸ. Regulations Regarding Student ID

  1. Within two weeks after the international student registers for the first time, the College will issue his/her the International Student ID of the University. If the students want to continue his/her study after the planned period of time, he/she may have it extended at the International Students Management Office. The ID can be extended three times, after which it should be changed for a new one.
  2. The student ID can only be used as a proof of the holder (student) himself/herself and should not be lent to other people.
  3. The international student should present his/her ID to the office staff for all study-related purposes including applying for elective courses, field trips for language practice, etc.
  4. In case the student loses his/her ID, he/she should go to the International Students Management Office to apply for a new one with a fee of 50 RMB.

Ⅹ. Formalities for Quitting School

1. Any international student who is unable to continue his/her planned study for various reasons; you should apply to the International Students Management Office one week in advance, fill out the “Application Form for QuittingSchool” and get the approval. Meanwhile, the student should go through the formalities of reducing the period of residence permit.

  1. When quitting school, the student who stays at the Overseas Student Apartment should go to the Service Desk to check out. The accommodation fee will be charged according to the “Contract of Lodging”. The staff of the Apartment will check to see if there is any damage to the room furnishings and articles. Any damage incurred will be compensated by using the occupant’s room deposit.

ⅩI. The Procedures and Regulations of Applying for Visa or Residence Permit

The international students wishing to study in ShanghaiUniversity are required to enter China with X visain principle, but F or L visa is also allowed and normally it is for short-term students.

1. Residence Permit Applying

1)The international student with X visa, no matter how long the valid period of the X visa is,

must apply for Residence Permit fromBureau of Exit-Entry Administration of Municipal Public Security of Shanghai within 30 days of entry (from the day of the entry stamp on passport) for the valid period subject to the tuition fee the student has paid, and no longer than the time specified on JW201 or JW202 form and the passport expiring date.

Students applyingfor Residence Permit for the first time are obliged to provide the following documents:

a)The student’s own valid ordinary passport (at least 2 blank pages left) and visa. The students who do not have ordinary passports are required to obtain ordinary passports before applying for Residence Permit.

b)Filling in the front page of the Visa and Residence Permit Application Form for Foreigners, paste one 2-inch size recently taken, half-length, bareheaded, full-faced photo on the form and sign on the reverse side.

c)Original copy or photocopy of the Admission Notice, and the first page (white one) or the third page (yellow one) of the JW201 or JW202 Visa Forms for Foreigners Studying in China with at least 1 month valid from the day of the application.

d)Original Health Check Verification Certificate issued by Shanghai Exit-Entry Inspection and Quarantine Bureau unless the latest Residence Permit is still valid or the expiring date is no longer than 3 months from the day of theapplication.

e)The original copy of Temporary Residence Registration Form (known as Pink Page) issued by local police station is required if the student lives off campus.

f)Letter ofApplication of Visa and Residence Permit sealed by the University.

2) Students with L or F visa （less than 180 days）applying for Residence Permit must follow the same procedures as those with X visa within the valid time of the visa .

3) Students with F visa (180 days) can only stay in China for half a year and must apply for

Residence Permit before extending the study period in China.

4) Students (Japanese) with landing visa must apply for Residence Permit within 15 days of entry.

5) Students exempt from visa according to mutual exemption of visa agreement must also apply for Residence Permit within 30 days of entry.

2. Visa Applying

1)Students applying for L visa (30 days) are required to provide the same documents as specified in 1. 1) a), b), e), f).

2)Students applying for F visa (within 180 days) are required to provide the same documents as specified in 1. 1). a), b), c), e), f).

Besides, the students are required to apply for Residence Permit if there is used F visa (180 days) or the total days of F visa exceed 180 days on the passport.

3. Renewal of the Residence Permit

Students renewing Residence Permit for extending the study period in Chinaare required to

provide the same documents as specified in 1. 1). a), b), e), f).

Besides, there must be valid Residence Permit on the passport and the student must show the invoice of the tuition fee that has been paid.

4. Other Precautions

1) Should any informationabout Residence Permit be changed, the student must bring the University sealed Letter of Application for Visa and Residence Permit to Bureau of Exit-Entry Administration of Shanghai Municipal Public Security within 10 days of the change. The administration fee is RMB 200 when the student’s status or passport number is changed but if only the student’s residence address or studying schoolis changed, then the student is exempt from the administration fee.

2) Foreigners with Residence Permit can reside in China within the valid period of Residence Permit and make multiple re-entries or re-exits.