Hampton Falls Historical Society
Executive Committee
First Draft of the Minutes of the Meeting January 10, 2014
The Executive Committee Meeting was called to order at 10:35 AM at the Free Library. Present were David French, President, Cindy Wojcicki, Vice President, Anne Coombs, Secretary and Kay Graham, Treasurer.
Communications: David French requested clarification. Anne Coombs explained that there had been a lack of communication concerning the removal of the bookcases and benches. Mark Sikorski was available to cap off the wiring to remove two of the bookcases. The benches were to move as well. But it did not happen. Kay Graham explained the Lori Ruest, Town Administrator, does not want any of it destroyed and is willing to store whatever in the Town Hall while we reorganize the Museum. It was concluded that with the electronic devices that we have, communication should not be a problem and that all be included in these types of decisions.
Investments: The question was how to manage the $60,000 + that is invested. Kay explained that the Vanguard Fund is doing well, and the Investment Committee is not in a position to tell us what to do with it. It was concluded that we should put something into it each year. 2014 could be an expensive year as we continue to reorganize the Museum. We may need some money from that fund for expenditures such as display cases, sign board and whatever is needed to reorganize and make up the time line.
Collection: Cindy Wojcicki expressed her frustration in trying to sort the collection because many items do not have accessioning numbers on them even though they have been accessioned. At the January 11th work party, she would like to fill out the accessioning form with a number, take a picture and then get it entered into PastPerfect.
New Board Members: It is agreed that we need new Board members, but how do we get them? We need a screening process. New members will be required to be computer literate. Kay said that there a few people who noted on their return donation form that they would be interested in helping. This will be researched.
Fund Raising: This year will require some strong fund raising. David will research the Poker/Gaming Room which would be a good source of funds.
The meeting adjourned at 11:30.
Respectfully submitted,
Anne Coombs, Secretary