Unofficial
GREENUP COUNTY BOARD OF EDUCATION
GREENUP, KENTUCKY
BOARD MEETING
january 23, 2012 6:00 P.M. GREENUP CO. HIGH
AGENDA
I. ROLL CALL
II. REORGANIZATION OF BOARD
III. DELEGATIONS
Pages …8-13 III. APPROVAL OF MINUTES
IV. OLD BUSINESS
1. ISI/School Administrative Manager Title Change Approval
Pages …14-15 2. 2012-2013 Non-Resident Contracts
Pages …16-18 3. 2012-2013 Draft Budget Discussion
V. NEW BUSINESS/CONSENT
Pages …19-36 1. Fund Raising/Building Use Requests
2. Personnel
NONCONSENT AGENDA
Pages …55-59 1. Overnight Trip Requests
Pages …60-61 2. 2012 Board Meeting Dates Approval
Page …62 3. FRYSC’s Assurance Certification FY’s13-14
Pages …63-64 4. Camp Webb Conservation Bus Approval
Page …65 5. FY13-FY15 Continuation of McKinney-Vento Homeless
Education Grant Approval
Pages …66-68 6. 2012 District Nutrition & Physical Activity Report Card
Pages …69-71 7. SFCC Offer of Assistance
Page …72 8. Strategic Plan Objectives
VI. CLAIMS AND PAYROLL
VII. MONTHLY BOARD REPORTS
VIII. EXECUTIVE SESSION- to discuss pending litigation
IX. ADJOURNMENT
BOARD MEETING
January 23, 2012 6:00 P.M. G.C.H.S.
TIME:_6:03pm
I. ROLL CALL
Mrs. Adkins _X___ Mr. Heineman _X__ Mrs. Whitt AB
Mrs. Wellman _X__ Mrs. Miller _X__
I. REORGANIZATION OF BOARD
BOARD SECRETARY
_Miller______moved to appoint Steve Hall to serve as Board Secretary for the 2012 year. _Heineman____ seconded the motion.
VOTE _4-0_
_Wellman______moved to appoint Glenna Wireman to serve as Assistant Board Secretary for the 2012 year. _Heineman____ seconded the motion.
VOTE _4-0_
BOARD TREASURER
_Miller______moved to appoint Scott Burchett to serve as Treasurer of the Board of Education for the 2012 year. _Heineman_____ seconded the motion.
VOTE _4-0_
BOARD ATTORNEY
_Heineman___ moved to employ James W. Lyon to serve as Board Attorney for the 2012 year, at a retainer fee of $500 monthly. __Miller_______seconded the motion.
VOTE _4-0_
Point of Order:
· Mr. Hall read a Proclamation from County Judge Executive Bobby Carpenter for Board Member Appreciation Month of January
· Aaron Collier, Success Academy GCHS – Presentation of services provided
DELEGATIONS
1. Lou Quillen, need for a 2nd District van for extra-curricular activities. Uses van to transport Middle and High School Golf teams. Started this year with 2 vans but due to hail damage now just 1 van. Need for a 2nd van since the 1 van is always busy.
2. Sarah Johnson – Vocational School Principal, need for 2nd van to transport students for job shadowing, etc. for experience for when they leave high school. Spent $90 for a bus to go to South Shore.
3. Tom Fenchel – Need is there for the 2nd van due to fair, rifle matches, practices, etc. for community service.
4. Aaron Collier – Forgot to mention Ms. Donna McConnell in presentation on Success Academy.
5. Catherine Del Valle – Spanish teacher, GCHS, Spanish Honor Society has been set up and is functioning. Currently 19 students that will be inducted into Spanish Honor Society. Also, they are going to be in connection with Raceland-Worthington Independent for their ceremony.
III. APPROVAL OF MINUTES – Pages 8-13
Consider recommendation of Superintendent Hall to approve the minutes of the regular meeting held December 19, 2011 and the special meeting held January 11, 2012, as submitted. Motion by _Heineman___ seconded by __Wellman______.
VOTE _4-0_
IV. OLD BUSINESS
1. ISI/SCHOOL ADMINISTRATIVE MANAGER TITLE CHANGE APPROVAL
Consider the recommendation of Superintendent Hall to approve the title change of the ISI/School Administrative Manager to Coordinator of Student Culture Systems as recommended by Susan Allred. The job description will remain the same.
Motion by _Heineman______, seconded by __Miller______.
VOTE _4-0_
2. 2012-2013 NON-RESIDENT CONTRACTS – Pag14-15
Consider the recommendation of Superintendent Hall to approve 2012-2013 Non-Resident Contracts with Ashland Independent, Boyd County, Carter County, Fairview Independent, Lewis County, Raceland-Worthington Independent, and Russell Independent School systems. Motion by _Wellman______, seconded by _Heineman______.
VOTE _4-0__
3. 2012-2013 DRAFT BUDGET DISCUSSION – Page 16-18
Scott Burchett, Finance Director
V. NEW BUSINESS/CONSENT
1. FUND RAISING/BUILDING USE REQUESTS – Pages 19-36
Consider the recommendation of Superintendent Hall, to approve Fund Raising/Building Use Requests as submitted with additions of Basketball boosters Spaghetti dinner and shirt sales and remove Read It 1st raffle. Motion by _Wellman__ seconded by _Miller______.
VOTE _3-0
Mr. Heineman excused from the meeting at 7:08pm
**Note: Principal Approved Trips/Building Use Requests –review only–
Pages 37-54
2. PERSONNEL
Personnel for Board Information Only in accordance with KRS 160.390 (2)
EMPLOYMENT:
Amber Ferguson – Choral/Drama Teacher GCHS
Nancy Hieneman – Read Right Tutor GCHS
Sharon Miller – Read Right Tutor GCHS
Craig Wilburn – ISI/Coordinator of Student Culture Systems GCHS
Eliot Jacobs – Special Education teacher MMS
Kenneth McGinnis – Permanent Substitute Bus Driver
Substitute Custodian: Avis Sikes
Substitute Teachers: Daniel Bailey, Cassandra Fannin, Amy Lacey, Trina Griffith,
Megan Morman, Cameron Felty
Change of Assignment due to change in student population – Christy Zabrieszack AES 2 hours per day for the remainder of school year
Volunteers:
Christy Bays, David Bays, Brian Boyle, Regina Boyle, Vanessa Burgess, Rhonda Byrd, William Byrd, Beverly Conley, Barbara Delaney, Michelle Huff, Lauren Latimer, Kenneth Martin III, George Olsen
Resignations:
Tamra Carver – Substitute Custodian
Roger Madden – Permanent Sub. Bus Driver
Ann “Windy” Guidry – Preschool Coordinator/Behavior Consultant Central Office
NONCONSENT AGENDA
1. OVERNIGHT TRIP REQUESTS – Pages 55-59
Consider the recommendation of Superintendent Hall to approve/disapprove MMS Jr. Beta Club overnight trip request to State Jr. Beta Convention in Louisville, Kentucky, on Thursday, February 23 through Friday, February 24, 2012, to participate in state convention (using charter bus). Motion by _Miller, seconded by Wellman__.
VOTE _3-0_
Consider the recommendation of Superintendent Hall to approve/disapprove GCHS FBLA overnight trip request to Morehead State University in Morehead, Kentucky, on Wednesday, March 7 through Thursday, March 8, 2012, to participate in regional conference as require for regional officers (using district van). Motion by _Miller______, seconded by _Adkins______.
VOTE _3-0_
Consider the recommendation of Superintendent Hall to approve/disapprove GCHS Band overnight trip request to University of Louisville, Louisville, Kentucky, on Friday, January 27 through Sunday, January 29, 2012, to participate in performance (using district van). Motion by _Wellman______, seconded by __Miller_____.
VOTE _3-0_
Consider the recommendation of Superintendent Hall to approve/disapprove GCHS Y Club overnight trip request to Crowne Plaza Hotel, Louisville, Kentucky on Sunday, March 25 through Tuesday, March 27, 2012, to provide students with multi-national perspectives (using district van). Motion by __Miller______, seconded by__Wellman______.
VOTE _3-0_
Consider the recommendation of Superintendent Hall to approve/disapprove GCHS Spanish Honor Society overnight trip request to Jessamine County High School, Nicholasville, Kentucky on Thursday, February 23 through Saturday, February 25, 2012 to attend SHH State Convention (riding with Raceland-Independent on bus). Motion by ___Wellman____, seconded by __Miller_.
VOTE _3-0_
2. 2012 BOARD MEETING DATES APPROVAL – Pages 60-61
Consider the recommendation of Superintendent Hall, to approve the 2012 Greenup County Board of Education meeting dates as submitted. Motion by _Miller_____,
seconded by _Wellman_____.
2012 MEETING DATES
January 23, 2012 6:00 PM GCHS
February 27, 2012 6:00 PM GCHS
March 26, 2012 6:00 PM GCHS
April 23, 2012 6:00 PM GCHS
May 21, 2012 6:00 PM GCHS
June 25, 2012 6:00 PM Central Office
July 23, 2012 6:00 PM Central Office
August 27, 2012 6:00 PM GCHS
September 24, 2012 6:00 PM GCHS
October 22, 2012 6:00 PM GCHS
November 26, 2012 6:00 PM GCHS
December 17, 2012 6:00 PM GCHS
VOTE _3-0_
3. FRYSC ASSURANCE CERTIFICATE FY’S 13-14 – Page 62
Consider the recommendation of Superintendent Hall to sign the Family Resource and Youth Services Center’s Assurance Certificate for FY’s 13-14, as submitted. Motion by _Miller______seconded by _Wellman__.
VOTE _3-0_
4. CAMP WEBB CONSERVATION BUS APPROVAL – Pages 63-64
Consider the recommendation of Superintendent Hall to approve the Kentucky Department of Fish and Wildlife Resources request for the use of drivers and buses for Camp Webb on June 11-15 and July 23-27, 2012. Expenditures to be reimbursed by Dept. of Fish and Wildlife. Motion by __Wellman_____ seconded by __Miller______.
VOTE _3-0_
5. FY13-FY15 CONTINUATION OF MCKINNEY-VENTO HOMELESS
EDUCATION GRANT APPROVAL – Page 65
Consider the recommendation of Superintendent Hall to approve the FY13-FY15 Continuation of the McKinney-Vento Homeless Education Grant which is currently awarded at $48,003.00. Motion by _Miller______, seconded by__Wellman___.
VOTE _3-0_
6. 2012 DISTRICT NUTRITIONAL & PHYSICAL ACTIVITY REPORT CARD – Pages 66-68
Discussion and Open Forum, Advertised in Greenup News and Ashland Daily Independent regarding publishing of 2012 District & Physical Activity Report Card on Greenup County School District website.
7. SFCC OFFER OF ASSISTANCE – Pages 69-71
Consider the recommendation of Superintendent Hall to approve and accept the SFCC Offer of Assistance in the amount of $31,927 and to escrow $177,600 in the district’s Building Fund. Motion by _Wellman______, seconded by ___Miller______
VOTE _3-0__
8. STRATEGIC PLAN OBJECTIVES DISCUSSION – Page 72
Mike Raby, DPP, Strategic Plan Coordinator
VI. CLAIMS AND PAYROLL – Pages 73-190
Consider the recommendation of Superintendent Hall to approve Claims and Payroll, as submitted and direct Treasurer to pay same. Motion by _Miller_____ seconded by _Wellman___.
VOTE _3-0__
VII. MONTHLY BOARD REPORTS – Pages 191-234
1. Monthly Attendance Report
2. Financial Status Memorandum
3. YTD MUNIS Reports for General Fund
4. MUNIS Balance Sheet
VIII. EXECUTIVE SESSION
Consider the recommendation of Superintendent Hall to go into Executive Session at ______p.m. in accordance with KRS 61.810 (1)(c)(f) to discuss proposed or pending litigation against or on behalf of the district. Motion by ______seconded by ______.
VOTE _____
MEETING CALLED BACK TO ORDER AT ______P.M.
IX. ADJOURNMENT
_Wellman______moved that the meeting adjourn at _7:37_P.M.
_Miller______seconded the motion.
VOTE _3-0_
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