Greater Portland Old English Sheepdog Club
Minutes of the January 2009 board meeting
The meeting was held January 19, 2009, at the home of Jeff and Priscilla Menzel in Beaverton, Oregon.
Present:
Board members Jeff Menzel, Marsha King, Joanna Smith, Matt Alston and Sylvia Lindman; junior director Hanna Menzel
Club members Priscilla Menzel, Diane McKee-Rowland and Lita Long
Jeff Menzel called the meeting to order at 7:10 p.m. The minutes of the December general meeting were approved.
Jeff Menzel, formerly the vice president, automatically became president with the resignation of Winsor Jenkins on January 5. Jeff presented the reports for all offices, since the other officers had also resigned.
It was moved by Jeff, seconded by Matt and unanimously approved to recognize the resignations of the following:
Winsor Jenkins as president
DeeDee Jenkins as director
Sandy Wood as secretary
Erskine Wood as treasurer
Ana Squellati as director
Jeff reported that he has been in touch with Winsor and Erskine and has an appointment with them Thursday, Jan. 22, at which point they will turn over the books. Jeff will become the signer on the account and will add the new treasurer as soon as possible.
Jeff has been seeking advice from many people who are or have been involved in dog clubs.
Discussion about the importance of an atmosphere of mutual respect, based on talking through matters at club meetings and coming to a joint agreement that everyone can support.
Discussion about the importance of promoting the breed through dog shows and other AKC-approved events as well as social events.
Jeff plans to pick up club property from Winsor on Feb. 7, one of the dates Winsor set.
Vice president: Jeff showed a copy of the German OES magazine to which the club subscribes and obtained informal agreement to continue the subscription once the club has a debit card.
Jeff said he intends to continue as webmaster and has recently added Christmas photos. He is now receiving the club’s email. There is a packet of information about managing the site, currently in Winsor’s possession, which Jeff will retrieve and give to another club member so at least two people know the site administration.
In the absence of a treasurer, Jeff talked about the current situation with the club’s accounts. The treasurer resigned but has kept the checkbook. The state of the club’s finances is thus unknown. Jeff will request an accounting of who has paid dues and who has been sent a refund since the treasurer resigned. According to the December treasurer’s report, there should be plenty in the accounts and in the CD to go forward. A budget will be set for the specialty.
Diane McKee-Rowland recommended getting duplicate-style checks and deposit slips as many clubs have to protect accounting records.
In the absence of a secretary, Jeff also gave a brief secretary’s report. There was no mail, since the address on record is still that of the former secretary. The AKC now has a new address for the club. The new address also needs to be sent to the Seattle club and the Old English Sheepdog Club of America.
Specialty report:
The application for the specialty was due to the AKC by Jan. 14. Although the former officers did not inform anyone else of that date, nor did they turn over the pre-filled application from the AKC, the application was submitted in time.
Priscilla has called potential volunteers and had good conversations and support. She is now making a list of needs to enlist volunteers for specific tasks. We discussed ways to hold down trophy costs.
Sylvia has contacted potential judges and received emails of interest from four. Sylvia and Joanna will select two and contact them.
Discussion whether to implement a policy that no members of the same household be on the board at the same time. No action taken.
As provided in the bylaws, Jeff appointed the following officers after getting their agreement, and the directors present unanimously affirmed them:
Vice president: Matt Alston
Secretary: Joanna Smith
Treasurer: Diane McKee-Rowland
Motion approved to place an ad for the specialty show in the Old English Times.
Discussion about collecting birthdates of club members’ OES and putting them on the website. Discussion about scheduling regular OES walks through local neighborhoods. Both topics postponed to the next meeting.
Meetings will be held the third Monday of every month at 7 p.m. The February meeting will be Monday, Feb. 16, at the Menzels’ home.
Adjourned at 9:15 p.m.
Respectfully submitted,
Sylvia Lindman, director
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