Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance – ONLY AFTER YEAR END CLOSING

Overview:

  • Great Plains organizes data in the General Ledger based on the year being OPEN / HISTORY
  • AFTER YEAR END CLOSE: the current year Report Options must be updated to change the OPEN year from 2014 to 2015
  • Reports requiring maintenance:
  1. GL Trial Balance Summary
  2. GL Trial Balance Summary Dedicated Accounts
  3. GL Trial Balance Detail
  4. GL Trial Balance Detail Dedicated Accounts
  5. Journal Entry Listing
  6. Payroll Journal
  7. Statement of Financial Position
  8. Statement of Activities

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

  1. GL Trial Balance Summary
  2. GL Trial Balance Summary Dedicated Accounts
  3. GL Trial Balance Detail
  4. GL Trial Balance Detail Dedicated Accounts

GO TO > Financial > Reports > Trial Balance

Reports: Summary & Detail

Options: [End of Month / EOM]

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

  1. Journal Entry Listing
  2. Payroll Journal

GO TO > Financial > Reports > Cross Reference

Reports: Journal Entry

Options: [End of Month / EOM]

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

7.Statement of Financial Position

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Financial Position

OpenLAYOUT Window

GO TO =>

(1) Financial > (2) Reports > (3) Advance Financial > (4) Highlight Stmt of Financial Position >

(5) OPEN

(6) Layout

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

  1. Statement of Financial Position

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Financial Position – Continued

Open Column Header Definition Window

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

7.Statement of Financial Position

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Financial Position – Continued

Change History Year from 2013 to 2014

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

7.Statement of Financial Positio

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Financial Position – Continued

Change Column Headers

GO TO > (1) Layout(2) Open Column Header Format window >

(3)..Header..

(4)Column Header Format < TEXT >

(5)Highlight OLD Header in box > (6)..Remove..

(7)Type NEW header (8)..Insert.. > OK see Bottom Right corner

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

7.Statement of Financial Position

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Financial Position – Continued

Change OPEN Year from 2014 to 2015

Great Plains Best Practices

Prepare for the New Year - Financial Report Options Maintenance

  1. Statement of Activities

GO TO > Financial > Reports > Advance Financials

Reports: Statement of Activities

Update Column Definition for:OPEN YEAR | HISTORY YEARS | BUDGET IDs |HEADERS

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