GREAT CHART CRICKET CLUB
Minutes of Management Committee Meeting held at the Swaffer Pavilion on 23/11/2015 at 8.00pm.
PRESENT
Nigel Champion (In the Chair), Paul Arnup, Paul Davis, Geoff Davis, Lesley Davis, Graham Brown, Paul Ticehurst, Tony Cadd
APOLOGIES FOR ABSENCE
Jane Arnup, Dan Davis, Vikki Walder
MINUTES OF LAST MEETINGS on 21/10/2015
Agreed
MATTERS ARISING NOT ALREADY COVERED IN THE AGENDA
None.
UPDATE ON OUTSTANDING ACTIONS FROM PREVIOUS MEETINGS
All outstanding actions are now recorded on the separate schedule attached. Any general comments are mentioned below.
CRB Checks – This will be deferred to 2016 to be in place for the start of the season. [Action TC/VW]
Veranda – Chris Eccles has quoted £5,280 for the verandah work. This compares with £6,000 + VAT (£7,200) from Ivan. It was agreed that we would go ahead with Chris with a view to having the work done around March 2016. NC to arrange with Chris. [Action NC]
Roof: Max has quoted £300 to replace 180 tiles. It was agreed that we will go ahead with this and Nigel will contact Max to arrange timing. [Action NC]
Mowers – No update – deferred to start of next season as current mower is sufficient for now. [Action DD]
New Frame – Deferred to next season. [Action DD]
Artificial pitch – As previously discussed, we have received all but about £1,000 of the possible grants and we are expecting to hear the decision on the remaining funds (from Biffa and the Parish Council). It was agreed that we should go ahead with the planning based on the funds already received. Thanks again to Ben for all the hard work in raising the funds. [Action BM]
PD is still working on this and will speak to BM. [Action PD]
GD advised that the Marquee has been booked for the Summer Ball.
PA reported on the members who have not helped with events this year (Major events/Teas/Groundwork). NC will deal with matters discussed. [Action NC]
There was some discussion around the current rule - 5(vii) – which refers to the minimum requirement for all members regarding teas/groundwork/events. It was particularly noted that the major events are largely staffed by the same members every time. It was agreed that the wording of this rule should be amended to include a compulsory requirement to attend at least 1 major event (defined as Boot Fair/Summer Ball Preparations/Firework Night). PA will draft the rule change for discussion at the next meeting and possible presentation to the AGM. [Action PA]
Sunday Football – This has paid for itself so far this year but is being heavily supported by non-members (although this is only offered to non-members when members are not available). It was agreed that PA will send a note to members as a reminder, asking that they confirm their interest in supporting this to Stuart Young. [Action PA]
TC confirmed that the new TV was supplied by Colin Creedy. NC has paid £60 for the old TV and it was agreed that the club will add another £40 to this with the total of £100 being offered to Colin for donation to a charity of his choice. PA will write to Colin and also offer free Social Membership until the end of May 2017. [Action PA]
It was noted that Ray Jones’ Daughter (Sian Jones) kindly donated the additional fridge. PA will write a letter of thanks. [Action PA]
Update from the Playing Sub-committee
We will try to simplify the Junior Membership for next season and maybe combine the colts and senior membership forms [Action PA/GB]
BM is keen to arrange for a team to compete in a winter indoor league in Maidstone. It was agreed that we should support this. [Action BM]
Update from Social Sub Committee
Fireworks - First estimates are that we made a profit of around £3,000, to be confirmed when GB has completed the accounts.
TC advised that the cost of the fireworks has gone up and we may need to pay a little more for the same standard of display next year. TC to speak to Russell with a view to booking on 5th November. [Action TC]
We will need to replace the gazebos that were damaged before the event. [Action GD/TC].
There will be a pre-Christmas club night on Friday 18th December.
New Year’s Eve event is confirmed for 31st December 2015
The summer Ball/Party is confirmed for 6th August 2016.
Boot Fairs were agreed for:
Monday 30th May 2016
Monday 29th August 2016
Sunday 2nd October 2016
PA to confirm above dates with the PFA. [Action PA]
PT reported on the club dinner. Service was very slow but Steve (Kennington Carvery) has explained the staffing issues on the day and has promised to make it up to us next year by offering free entertainment. It was agreed that although some members mentioned the possibility of changing venues, nobody has suggested a viable alternative. We will therefore go ahead with booking for 29th October 2016. [Action PT]
Update from Bar Sub Committee
Lesley will arrange for sparkling wine for the New Year’s Eve event.
Update from the Colts
None
Update from the Welfare Committee
None
Update from the Grounds Sub-committee
None
Account Balances
GB confirmed current balances as follows:
General £950, Bar £3,685, Project £11,996, Colts £3,731
A.O. B.
NC spoke to Nick Sanford regarding the ditch, which the Godington Estate would like to clean up. The estate has offered to take down the fence and re-erect it (this time on wooden battens to make it easier to take down/replace in future) at a cost of £500. It was agreed to let the go ahead.
GB advised that the electricity meter has not been read for 12 months. GD will arrange this and supply readings to GB. [Action GD]
PT advised that the carpet cleaning was delayed after the fireworks and will now be arranged. [Action PT]
PT advised that the Committee Dinner has been booked at the Trattoria for Friday 29th January 2016.
PT mentioned the possibility of amending the structure of the existing committees. The suggestion is to dispense with the sub-committees (Social/Bar/Grounds/Playing) and form an Executive Committee (which would meet monthly to discuss important events) and a general committee to meet bi-monthly. This will be discussed further at the January meeting with a view to forming a proposal for the AGM (if agreed). [Action All]
PT mentioned the individual trophies at the presentation evening and suggested that we need to review these. TC may have a catalogue that we can select from. [Action TC]
PA has received a quotation for the mowing etc. from Landscape Services. The pricing is broadly in line with 2015 and it was agreed that PA could sign and return this on behalf of the club.
DATE OF NEXT MEETING: Monday 18th January 2016 @ 8.00 pm