June 27, 2014
To: Prospective Bidder
Subject: Request for Proposal
Grand Valley State University is accepting proposals for Road & Parking Lot Line Painting Services for our Facilities Services Grounds Department. Reference attached instructions and specifications.
There will be a mandatory pre-bid meeting on Tuesday, July 8, 2014 at 10:00 A.M. The meeting with be held at Grand Valley State University’s Allendale Campus – Room 2020 Zumberge Hall. If you would like a parking permit please send your request to by July 2, 2014
If you wish to bid on these services, please submit your proposals for bid #214-56 no later than 10:00 A.M. Tuesday, July 15, 2014 - Grand Valley State University’s Allendale Campus – Room 2020 Zumberge Hall. E-mail your proposal to:
Your proposal must be received electronically by the bid opening date and time to the above e-mail address. Grand Valley State University is not responsible for e-mail bids affected by spam or not received by the bid opening date & time. No fax, verbal, or telephone proposals will be accepted.
Before submitting proposal, check to be sure that:
1. The Proposal/Certification/Contract form is signed and witnessed.*
2. All addenda received are acknowledged
*Note: Electronic submission becomes your authorized signature
Thank you for your participation,
Valerie Rhodes-Sorrelle, C.P.M.
Senior Strategic Sourcing Specialist
Procurement Services - 2033 Zumberge Hall - Allendale, MI 49401
Phone - 616/331-2283 - Fax 616/331-3287
Road & Parking Lot Line Painting Services
Bid #214-56
INTRODUCTION
Grand Valley State University, established in 1960, is a four-year public university. It attracts more than 24,500 students with its high quality programs and state-of-the-art facilities. Grand Valley provides a fully accredited undergraduate and graduate liberal education and has campuses in Allendale, Grand Rapids, and Holland and centers in Muskegon and Traverse City. Grand Valley is the comprehensive regional university for the state's second largest metropolitan area and offers 81 undergraduate and 29 graduate degree programs. The university is dedicated to individual student achievement, going beyond the traditional classroom experience, with research opportunities and business partnerships. This combination of educational offerings helps Grand Valley to fulfill its mission of educating students to shape their lives, their professions, and their societies.
As a model for sustainable development, Grand Valley State University fosters responsible economic growth. First-rate faculty and staff, who are attracted to the university’s rich academic culture, liberal education, and state-of-the-art facilities, share their expertise, their time, and their knowledge with students. The university’s outstanding students learn critical thinking skills and are transformed into enterprising individuals who are well prepared to take leadership roles in their professions and in their communities. The university community comes together to make Grand Valley a significant force on the area’s economy.
Grand Valley’s growth in size and prestige contributes to continued economic growth in the entire region. Grand Valley’s more than 27,713 students, faculty and staff made a total estimated impact of $730.1 million in Kent, Ottawa, and Muskegon counties during fiscal year 2012-2013.
Grand Valley represents top performance and top value. The university has been recognized for 18 straight years as one of “America’s 100 Best College Buys” because of the high-quality education opportunities it provides at an affordable tuition rate.
Grand Valley State University
Road & Parking lot Line Painting Services
Specifications
Bid #214-56
GENERAL
1.1 BID SPECIFICATION
A. Specifications are to be met to the best of the ability of the contractor,
and detailed in its entirety.
B. Any deviations from the attached specifications must be clearly stated, and marked as an alternate.
1.2 PERFORMANCE
A. All work shall meet the approval of the Grounds Supervisor, and/or an authorized representative of the university.
B. The contractor agrees that all work will be performed in a timely manner, and meet the needs and conditions set forth by the university.
C. Contractor work times shall be coordinated with the Grounds Supervisor, to accommodate daily class schedules, campus events and activities, and Summer asphalt paving work.
D. Line painting on all campus roadways must allow for continuous use of the roadway at all times.
E. Crosswalk areas are to be painted with one half (1/2) of the roadway kept open for traffic flow, and orange safety type cones applied, to protect newly painted pavement areas.
F. Crosswalk line painting shall also include glass beads for nighttime reflectivity.
1.3 INSTALLATION
A. The scope of the line painting work shall include the following:
· CAMPUS ROADWAYS – REVISED Resurfacing
All yellow solid double center lines, all solid single white turn lane lines, all symbols/stencils, all white pedestrian crosswalks and stop bar lines.
*South Campus Drive – Scheduled to be resurfaced from West Campus Drive to Calder Drive
*North Campus Drive – Scheduled to be resurfaced from North of the entrance to Lots D-1/ D-2 to immediately South of the Commons Delivery area driveway.
*(map attached)
· FACILITIES SERVICES LOT
(250’) yellow curbing, (525’) yellow solid double center line (road), (1) white stop bar.
· PUBLIC SAFETY LOT
(125’) yellow curbing, (1) stop bar, (23) yellow parking stalls, (1) yellow hash mark location, (4) blue parking stalls, (2) blue stencils, (1) blue hash mark location
· RAVINES APTS. / LOT B (1 & 2)
(510’) Yellow curbing, (98’) two Speed dips, (1) stop bar
· LOT A / FOOTBALL STADIUM
(9) yellow stencils, (71 ) yellow parking stalls, (1) small yellow hash mark location, (1) large yellow hash mark location, (4) blue parking stalls, (4) blue stencils, (3) blue hash mark locations
· LOT C WEST
(300’) yellow curbing
· LOT C EAST
(265’) yellow curbing
· CIRCLE DRIVE @ FIELDHOUSE
(720’) yellow curbing.
· LOT F (EAST)
At East entrance: (170’) yellow curbing, (62’) yellow solid single centerline, (2) stop bars, (2) white stencils, (165’) one white pedestrian crosswalk, (35’) white solid single centerline.
· LOT F (WEST)
Revised blue hash location North of Electric Vehicle Parking*
*Map attached
· LOT G (EAST)
(298’) yellow curbing, (3) white stop bars.
· LOT G (WEST)
(120’) yellow solid double centerline [exit to Laker Village Dr.], (250’) yellow curbing, (1) white stop bar
· DAY CARE CENTER
(26’) yellow speed dip, (6) yellow parking stalls, (4) yellow arrows, (2) yellow stencils, (1) blue parking stall, (1) blue stencil, (1) blue hash mark location.
· LOT H (NORTHWEST)
(210’) yellow curbing, (2) white stop bars
· LOT H (SOUTHEAST)
(260’) yellow curbing, (2) white stop bars
· LOT K (EAST)
(380’) yellow curbing, (1) white stop bar.
· LOT P (NORTH)
(375’) yellow curbing [including bus turn-out], (2) white stop bars
· LOT N
(26’) yellow curbing
· GRAND VALLEY APARTMENTS (PLUS ROADWAY)
(700’) yellow solid double centerline [roadway], (5) white stop bars, (6) yellow stencils, (68’) three white pedestrian crosswalk, (4) blue parking stalls, (5) blue stencils, (3) blue hash mark locations.
· CIRCLE TURNAROUND AT SOUTH HOUSING (SOUTH END OF CAMPUS DRIVE).
(325’) yellow curbing, (12) yellow stencils, (1) white stop bar
· MURRAY AND VANSTEELAND LIVING CENTERS
(5) yellow parking stalls, (510’) yellow curbing, (8) yellow arrows, (9) yellow stencils, (8) blue parking stalls, (8) blue stencils.
· LOT M
(343’) yellow curbing, (713’) white dashed centerline, (4) white stop bars, (4) white stencils
· PERFORMING ARTS CENTER (EAST LOT)
(110’) yellow curbing, (132’) blue curbing
· LAKE HURON HALL (SOUTH OF BUILDING)
(1) blue parking stall, (5) blue stencils, (1) blue hash mark location.
· KIRKHOF CENTER – REVISED Striping
(1,275’) yellow curbing, (86) yellow parking stalls, (4) yellow hash mark locations, (12) yellow arrows, (7) yellow stencils, (84’) three white pedestrian crosswalks, (2) white stop bars, (2) blue parking stalls, (4) blue stencils, (3) blue hash mark locations.
*Description attached
· COMMONS DELIVERY AREA (FROM CAMPUS DRIVE) – REVISED Striping
(4) NO PARKING yellow stencils, (3) yellow hash mark locations, (48’) yellow curbing, (14) yellow parking stalls, (26’) one white pedestrian crosswalk, (1) blue parking stall, (1) blue hash mark location, (2) blue stencils.
*Map attached
· RESIDENCE DRIVE
(1,450’) yellow curbing, (200’) yellow solid double centerline, (190’) six white pedestrian crosswalks, (1) white stop bar.
· KLEINER COMMONS/KISTLER LIVING CENTER
(680’) yellow curbing
· WATERTOWER PLAZA PARKING LOT
(195’) yellow curbing, (70’) two white pedestrian crosswalks
· ALUMNI HOUSE
(150’) yellow curbing
2014 ROADS & PARKING LOTS LINE PAINTING PROGRAM
GRAND VALLEY STATE UNIVERSITY
Bid #214-56
TOTALS:
(7,950’) yellow curbing
(129) yellow stalls
(7) yellow hash mark locations
(54) yellow stencils
(519’) white pedestrian crosswalk
(26) white stop bars
(7) white stencils
(132’) blue curbing
(25) blue parking stalls
(11) blue hash mark locations
(23) blue stencils
(62’) yellow solid-single centerline
(35’) white solid-single centerline
(713’) white dashed centerline
(1,545’) yellow solid-double centerline
(124’) yellow speed-dip
Grand Valley State University
Road & Parking Lot Line Painting Services
Bid #214-56
Contractor Qualifications & Evaluation Criteria
Contractor Qualification
A. All work shall be performed and completed by an experienced pavement line
painting contractor.
B. Contractors must be able to prove experience, and have the
necessary equipment to properly install the work specified.
C. Contractor must be able to complete the specified project work
No later than by August 15, 2014.
Evaluation Process
Grand Valley State University will evaluate all acceptable proposals based on the criteria identified. The proposal deemed to be the most advantageous and of best value to the University will be awarded the contract for this service.
Evaluation Criteria
The evaluation criteria are listed below in relative order of importance:
References
Past performance with similar services – Ref. page 8 line item No. 4
Project Completion Date
Ability to meet project completion date of August 15, 2014
Cost
Cost to perform the service requested in the Request for Proposal document.
Grand Valley State University
Road & Parking Lot Line Painting Services
Instructions to Bidders
Bid #214-56
1. Grand Valley State University’s sales tax exempt number is 38-1684280
2. Reference attached specifications
3. Any product deliveries involved in providing services described in the bid specifications shall be included in the total cost of service.
(Base Proposal Sum)
4. Include with your quotation three (3) references from similar services/work provided.
5. Please use the enclosed proposal and contract sheet to record pricing information.
6. Grand Valley State University reserves the right to award bids / proposals in the manner that will best suit the University.
7. At Grand Valley State University, socially responsible procurement(defined as supporting diversity, socially responsible procurement, and sustainability)is highly valued. These ideals arefundamental to our academic, research, and athletic excellence. Grand Valley promotes supplier inclusion that is reflective of the diverse business community, and is committed to purchasing environmentally friendly products, while remaining focused on socially responsible procurement methodologies
8. Grand Valley State University endeavors to buy products made in the United States of America whenever an American made* product is available that meets or exceeds the specifications requested and the price is equal to or lower than a foreign made product. Vendors are requested to bid American-made products and/or services whenever available. Vendors may bid foreign made products or services when:
a. They are specified
b. They are identified as an alternate by the vendor as long as they are technically acceptable.
*More than 50% of the manufactured or assembled in the United States.
9. GVSU reserves the right to accept or reject any or all Proposals not withdrawn before the opening date and to waive any irregularity or informality in the Proposal process. The University reserves the right to conduct discussions, request additional information and accept revisions of Proposals from any or all bidders. The University reserves the right to negotiate with the bidder whose proposal is deemed most favorable.
10. Grand Valley State University reserves the right to terminate the contract for any reason upon written notice to the supplier.
General Terms and Conditions (Rev. 1.30.14)
4.1 Supplemental Conditions
4.1.1 The Supplier shall comply with the University’s policy and procedures (http://www.gvsu.edu/purchasing) and any additional instructions issued from time to time by the University.
4.1.2 During the period of contract, no change is permitted to any of its conditions and specifications unless the Supplier receives prior written approval from the University.
4.1.3 Should the Firm find at any time that existing conditions make modification in contract requirements necessary, it shall promptly report such matter to the University for its consideration and decision.
4.1.4 The Firm shall comply with any and all federal, state or local laws, now in effect or hereafter promulgated which apply to the operation herein specified.
4.1.5 The Firm’s performance may be evaluated by a designee or an Advisory Committee of the University meeting from time-to-time during the period of contract. It will be the responsibility of the Firm to respond, in writing if so requested, to inquiries, requests for change, and recommendations.
4.1.6 The Firm shall provide the University, with telephone numbers and addresses of management personnel and shall arrange for at least one such person to be available during the University’s normal working hours by telephone. The Firm shall also provide sufficient backup in times of staff shortages due to vacations, illnesses, and inclement weather.
4.1.7 The Firm shall maintain applicable insurance coverage with appropriate coverage limits. The Firm shall provide the name of the primary insurance carrier and their trade rating which may apply to the operation herein specified.
4.2 Termination
The University may terminate this agreement for any reason, including but not limited to, changes in the market price of the products and non-appropriation of federal or state funding to university, by delivering not less than thirty days prior written notice to Supplier.
If termination is due to default by Supplier, Supplier shall have ten days from receipt of notice to cure the default. If Supplier fails to cure within the ten-day period, university may terminate this agreement immediately.
The failure of university to exercise its rights of termination for default due to Suppliers failure to perform as required in any one instance shall not constitute a waiver of termination rights in any other instance.