Grace Church Web Team Meeting

May 10, 2010, 6:00pm, Library

Minutes

Attendance – June Huber, Anne Caputo, Heather Hurley, Alison Campbell, Amy Barron and Kristine Hesse were present. Beth Wiggers, Gary Carter and Jessie Tefft were absent.

Opening Prayer – June Huber

NEW BUSINESS

Congratulations! -- Heather is the new non-vestry program coordinator for Communications.

Region IV Website – The Region IV Council (of the diocese) is looking for someone to be a very-part-time webmaster for their website, which will be re-posted using new diocesan software. Someone from Immanuel on the Hill has volunteered.

Vestry Minutes & Budget Reports – They haven’t been posted for a LONG time. Alison will follow up.

Recurring Website Tasks – Some tasks were redistributed because Frank Waskowicz is no longer doing Communications and John Cunningham has not been an active member. See attachment.

OLD BUSINESS

Website Statistics – June shared statistics about the number of hits on each web page since the site came up in October 2008 (attached). Her confidence in these numbers isn’t 100%, because she knows there have been more than 12 prayer requests. Nevertheless, the data is interesting.

Pay Pal – HELD OVER AGAIN -- Gary said that some parishioners have asked if they can pledge and pay using Pay Pal, and use Pay Pal for other types of contributions as well. (This allows payment via credit card.) Gary mentioned this to Father Bob and Nat. Alison vigorously supported this idea for non-pledge payments. Gary has action on this, including talking with the vestry and Charlotte.

Rotating HomePage Picture – Heather used Flickr to create a sample of a “real time rotation.” The team gave her the go-ahead to make it happen.

“Stations” Pictures – Beth received from Frank W and sent to web team. Kristine will contact Jessie and give her instructions on where and how to post them.

ShrineMont–Alison had volunteered to work with the Crabtrees to create a post-Shrinemont page. Heather suggested that it’s time to do a “looking ahead” page to get people energized. Alison has talked to the Smiths about Shrine Mont 2010, they are still working on a theme. She will post something soon.

HomePage Picture – Needs to be changed now that it’s spring. Heather said she will try to get a Pentecost picture. Kristine will see if we can get a digital copy of the new parish photo, which may or may not be useful for the website.

Monitoring for Outdated Material – Heather assigned pages to our new volunteer “armchair reviewers.” Mickey Craven has “Help Now” and “Visitor Info.” Marilyn Hernwall has “Worship Schedule” and general review of the whole website. Sara Schultz has “TNT”, “Worship” and “Youth.” Fred Saalfeld has “Outreach”, “Pastoral Care” and “Stewardship.” Bill Malone has “Communications” and “Growing with Grace.” Emily Summers has “Education”, “Evangelism” and “Fellowship.” Heather reviewed comments received from Fred Saalfeld, and will contact the others.

Program Coordinators’ Meeting – Kristine and Heather reported from the Program Coordinators Meeting held on April 21 at 7:30pm. So far, only Robby Schrum (TNT) has indicated interest in a “dynamic” page, and June gave him admin rights.Anne will send a followup message to the Coordinators.

LEM Schedules – LEM schedules are now behind the password-protected firewall of “Parishioners Only.” After June returns from vacation, she will investigate new “VolunteerSchedulerPro” software that is less expensive ($10/month) and might be useful.

Update Staff Page – Frank W took a picture of Andrew White, our seminarian. Heather will post it.

Online Directory –Notices have been placed in the bulletin telling parishioners that if they want to opt out, to contact June. No contacts received yet. Junechecked with Father Bob about when he would review & approve the draft. He said “soon.”

Grace Notes – Grace Notes will move towards becoming an online newsletter by summertime. The team wondered why Beth did not send out an email alerting everyone about the May issue. June will ask her.

New Diocesan Web Host – June and Emily Cherry (diocese) are still having electronic discussions about the pros & cons of each site. June tred to get all needed answers before the meeting, but was not successful. She will keep trying. The team asked her to see if we can get some kind of temporary access to the software, to check it out.

Next Meeting –Monday, June 7, 2010 @ 6pm

Closing Prayer – Anne Caputo

MORE INFO FOLLOWS ON NEXT PAGES – KEEP GOING!

Grace Church Website Activity as of 04-28-10
Web Page / # Hits / Web Page / # Hits
Home / 6269 / How TO / 21
Contact Us
About Us / 41 / Prayer Request / 12
Rectors Welcome / 341 / Learn About Episc Church
Brief History / 54 / Newcomers
Clergy & Staff / 252 / Become a Member / 16
Vestry / 80 / Be Baptized / 14
Contact Us / 97 / Be Confirmed
School / 151 / Be Married / 20
Sesquicentennial / Give a Gift
RR Doors / 17 / Make a Pledge
Outward & Visible Signs (new) / Make Confession
Obtain History
Worship / 29 / Report Bldg Problem
Worship Schedule / 284
How We Worship / 74 / Get Involved! / 60
Worshipping w Your Child
Private Worship / 16 / Help Now / 627
Sermons / 188
Special Services / 10 / Growing@Grace / 15
Litany of Healing / Activities / 10
Prayer / Nursery / 10
Confession / 14 / Sunday School / 14
Liturgical Calendar / Worship w Child / 31
Music (now offline) / 41 / Volunteers
Youth
News / 61 / Children's Chapel / 14
Sunday Bulletins / 282 / Family Nights
Grace Notes / 215
Episc News Service / Pledges & Gifts / 39
Programs / 38 / Parishioner Info / 250
Communications / 19 / Directory / 218
Education / 52 / Annual Report
Adult Forums / 14 / Vestry Minutes
Parents' Forums / 11 / Budget Reports
Spiritual Moms / 12 / PC Guidelines
Weds Bible Study / 10 / Funeral Instructions
Evangelism / 18 / Columbarium
Intergenerational / 12 / Parishioners in Need / 27
Fellowship / 16 / Op Acct Voucher
Outreach / 46 / Parish Archives
Pastoral Care / 20 / Planned Giving
EFM / 11 / Schedules (no firewall) / 1148
Stewardship / 12 / SS Teachers Resources
TNT / 17 / SS Supplies
Worship / 37 / Web Team
Youth / 38 / Nursery Worker Schedule
Resources / 90 / Pledge Form / 18
Parish Library / 12
Grace on the Road / NO DATA
En Espanol / 37
Auction (temp) / 67
Photo Album / 440
Vacation Bible School (temp) / 142
Visitor Info / 88
Worship w Grace / Easter (temp) / 75
Maps & Directons / 26
Special Services / Lent (temp) / 55
Inquirers Class / 14
Calendar
Separate Calendar / NO DATA
Special Events / 72
Calendar FAQs
Grace Church Website -- Recurring Tasks as of 5-10-10
Web Page / Team Member / Armchair Reviewer
Home / Marilyn Hernwall
Special Announcements / June Huber
About Us / Heather Hurley
Rectors Welcome
Brief History
Clergy & Staff
Vestry
Contact Us
School
Sesquicentennial
RR Doors
Outward & Visible Signs (new)
Worship / Heather Hurley / Marilyn Hernwall
Worship Schedule
How We Worship
Worshipping w Your Child
Private Worship
Sermons / Beth Wiggers
Special Services
Litany of Healing
Prayer
Confession
Liturgical Calendar
Music (now offline)
News / Beth Wiggers
Sunday Bulletins
Grace Notes
Episc News Service
Programs / Anne Caputo
Communications / Bill Malone
Education / Emily Summers
Adult Forums
Parents' Forums
Spiritual Moms
Weds Bible Study
Evangelism / Emily Summers
Intergenerational
Fellowship / Emily Summers
Outreach / Fred Saalfeld
Pastoral Care / Fred Saalfeld
EFM
Stewardship / Fred Saalfeld
TNT / Robby Schrum / Sarah Schultz
Worship / Sarah Schultz
Youth / Sarah Schultz
Resources / Heather Hurley
Parish Library
En Espanol / Amy Barron
Photo Album / Jessie Tefft
Visitor Info / Kristine Hesse / Mickey Craven
Worship w Grace
Maps & Directons
Special Services
Inquirers Class
Calendar / Beth Wiggers
Separate Calendar
Special Events
Calendar FAQs
How TO / Amy Barron
Contact Us
Prayer Request
Learn About Episc Church
Newcomers
Become a Member
Be Baptized
Be Confirmed
Be Married
Give a Gift
Make a Pledge
Make Confession
Obtain History
Report Bldg Problem
Get Involved! / Anne Caputo
Help Now / Gary Carter / Mickey Craven
Growing@Grace / Alison Campbell / Bill Malone
Activities
Nursery
Sunday School
Worship w Child
Volunteers
Youth
Children's Chapel
Family Nights
Pledges & Gifts / Alison Campbell
Parishioner Info / Alison Campbell
Directory / June Huber
Annual Report
Vestry Minutes / Alison Campbell
Budget Reports / Alison Campbell
PC Guidelines
Funeral Instructions
Columbarium
Parishioners in Need
Op Acct Voucher
Parish Archives
Planned Giving
Schedules (no firewall)
SS Teachers Resources
SS Supplies
Web Team
Nursery Worker Schedule
Pledge Form / Alison Campbell
Grace on the Road / Mission Team
Website Membership / June Huber