NEVADA

GOVERNOR’S COUNCILON

DEVELOPMENTAL DISABILITIES

Grantee’s awarded funds for October 1, 2014 – September 30th, 2015

Pleasereview your Grants Procedure Manual and be reminded of the following:

-It is the responsibility of the Grantee to notify all pertinent parties within their agency of their responsibilities entailed by their acceptance of the award.

-It is the responsibility of the grantee to assure the safekeeping of all project records for up to a minimum three years after the grant ends and to be able to promptly produce them upon the request of state or federal representatives.

-Grantees are required to conduct a consumer satisfaction survey to assess participant satisfaction with ALL grant activities. This survey should be completed by the participants and the originals forwarded to the NGCDD for reporting performance measures to the federal government, and ensuring the grant is meeting the goals established in the Five Year State Plan.

-Under the grant award all written work product is required to include the NGCDD logo and the following statement: “This publication is supported by the Nevada Governor’s Council on Developmental Disabilities through grant funds from the Administration on Developmental Disabilities, Administration for Children and Families CFDA # 93.630. The contents are solely the responsibility of the authors and do not necessarily represent the official views of the NGCDD or Administration on Developmental Disabilities”. All other products funded under the grant are required to include the NGCDD logo.

-Ongoing program analysis of routine program activity conducted by NGCDD staff will ensure progress toward objectives and milestones identified at the time of the grant award; timely expenditure of funds; and, the ongoing communication between the NGCDD and grantee.

-QUARTERLY REPORTS: Grantees will be required to complete quarterly reports via the Grantee Project Reporting Form to include a personal story and short summary of the year’s activities following the fourth quarter. The NGCDD Executive Director/Council staff will review the quarterly reports and prepare a summary for presentation at the NGCDD’s quarterly meetings.

-Reports submitted after the deadline without prior consent will be considered late and noted in the summary to the NGCDD at their quarterly meetings.

-DATA REPORTING: If you have questions about the duplication of data reported for grant goals please discuss these with the Executive Director, Sherry Manning for clarification before submitting your grant reports.

-Mass dissemination of introductory or informative materials (mail, email, Facebook, Website, etc.) can be counted toward your specific numberdata however, a follow up mechanism needs to be conducted and

-reported on that gauges the direct impact from those that received the information. If you do not wish to use those numbers in your data, you can still report the activity in your narrative.

Ex. Objective is to educate 100 people about transition services. You email 75 resource sheets to community stakeholders that describe current transition services in Nevada. You may only use that 75 toward your goal of 100 IF you can follow that up with a report on the impact of those emails. Did the stakeholders they read them? Was the information valuable to them? How do you know? What methods did you use to collect the impact of your data? If you are unable to provide the impact, you may use the dissemination in your narrative but you cannot count it toward your goal of 100.

-NGCDD staff concerns about a grantee’s performance toward fulfilling grant outcomes, objectives, performance measures and milestones after reviewing reports and meeting with grantees; will be reported to the NGCDD evaluation committee and presented to the NGCDD at their quarterly meeting for considered action by NGCDD. If concerns on performance are not remedied, the executive director maystop funding the grantee with majority vote from the NGCDD and a special meeting may be scheduled for this purpose.

-YEARLY PROGRAM/GRANT REVIEW: A yearly review of all levels of service activity, fiscal activity, record keeping and overall program performance as compared to the objectives and goals of the grant, direct customer feedback, independent audit results and recommendations will be conducted by the NGCDD.

-Performance Measure Pilot Program:

  • The Council submits a Program Performance Report (PPR) annually to our Federal oversight agency, Administration on Intellectual and Developmental Disabilities (AIDD). This report is used to determine the Council’s success in meeting the goals and objectives of their 5 year plan.
  • Nevada one of 6 states selected to take part in a new Performance Measure Pilot Program.
  • Grantee/Project Reporting Form is the only report you will need complete on a quarterly basis.
  • Report will be based onall new performance measures and more impact/quality based narratives.
  • Keep in mind this is a PILOT and will be a flexible process for all of us. Minor reporting details may change as we get feedback from AIDD.
  • New Consumer Satisfaction Surveys specific to grant objective.
  • Data reported in narrative and performance measures need to be project objective specific.
  • Ok to leave performance measure blank if it does not apply to project objective. If you’re unsure refer to definitions provided or contact Kari Horn

Name:______Signature: ______Date______

896 W. Nye #202 * Carson City, Nevada89703

(775) 684-8619/V * (775) 684-8626/Fax