GORDON COOPER TECHNOLOGY CENTER
JOB DESCRIPTION
Job Title: Secretary Department: Student Services
Supervisor: Office Manager Personnel
Classification: Support/Non-Exempt
Job Summary: Performs a wide variety of administrative and clerical tasks for the Student
Services Coordinator, Financial Aid Coordinator, Adult Counselor and
Enrollment Counselor. Duties include answering telephone calls, preparing
correspondence, scheduling appointments, assisting in the enrollment
process, typing letters and reports, and filing. Prioritizes and completes all
essential functions, efficiently, accurately and timely. Regular attendance is expected.
Essential Processes:
1. Will assist in entering and maintaining information regarding student
employability:
· Assist in correctly entering and maintaining data in appropriate software package.
· Communicate with business/industry and faculty how data is used benefits
· students.
2. Assist Student Services Coordinator, Financial Aid Coordinator, and Counselors
with special projects:
· Assist in preparing monthly reports to the Oklahoma Department of Vocational
Technical Education.
· Maintain appointment calendar.
· Assist in the preparation and follow-up procedures for various meetings and
workshops.
· Attend various meetings and workshops and record/distribute minutes.
3. Perform various duties for the enrollment process:
· Prepare new student packets.
· Schedule student appointments for Student Services Coordinator, Financial Aid
· Coordinator and Counselors.
4. General duties:
· Complete certificates for all daytime programs.
· Distribute campus mail to employee’s mailboxes.
· Answer telephone calls and direct to appropriate employee.
5. Maintain working knowledge of appropriate word processing and database
software programs. Update skills as necessary.
Essential Processes Continued:
6. Provide secretarial support for the Student Services Coordinator, Financial Aid
Coordinator and Counselors.
7. Perform additional duties as directed by Student Services Coordinator, Financial
Aid Coordinator, Counselors, Assistant Principal, Assistant Superintendent and
Superintendent.
Education: High School Diploma or GED required.
Experience: Minimum of two years secretarial experience in a school or business setting or a combination of one year secretarial training and one year of secretarial experience. Must have microcomputer experience in word processing and database management with accurate typing skills. Must have organizational skills, be dependable and complete work accurately, thoroughly, and according to specifications. Must demonstrate capability and willingness to assume added responsibilities.
Initiative: Must demonstrate self-starting ability, accept all jobs willingly, and have a positive attitude. Must show willingness to assist other department members with work flow. Must take pride in work.
Physical
Requirements: Moderate lifting and carrying required. Mobility on GCTC campus. Must be able to communicate effectively.
Mental
Requirements: Capable of working in a fast-paced office with many duties being
performed at one time.
Working
Conditions: Indoor/Sedentary
Equipment
Used: Personal computer
Laser, IBM Proprinter, and Inkjet Printers
Fax machine
10-Key Calculator
Typewriter
Copier
Telephone System
Laminator
Two-way radio
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