GLSA Board Meeting Minutes for 9-13-2014

GLSA Board Meeting Minutes for 9-13-2014

A meeting of the Board of Directors of the Greater Lake Sylvia Association (“GLSA”) was held on September 13, 2014 at Southside Township Hall.

The meeting was called to order by President, Chris Hector, at 9:02 AM. Present at the meeting were Board Members: Steve Holmstoen, Carl Swanson, Lisa Peery, Tom Hanson, Jerry Dock, Mike McNellis, Don Holm, Chris Hector, Kent Davidson, Jerry Euteneuer, Allison Barkley.

June Meeting Minutes: Allison Barkley said that a correction to be made was revising the approved amount of the Key Club Donation. The Board approved a donation of $100 to the Key Club for help at the Annual Picnic. With that correction, a motion to approve the minutes was made by Don Holm and seconded by Jerry Dock. Motion Passed.

Treasurers Report: Chuck Lingen, absent, sent the treasurers report by email earlier in the week including an update on paid memberships:

Dues & Membership: As of August 31st year-to-date, the dues and membership count have exceeded last year numbers. 417 total members at end of August 2014 versus 416 total members last year. We received 27 memberships in August of 2014 as a result of our 2nd mailing to 140 non-members. As of 9/9/2014, we received an additional 8 more memberships since the end of August.

Motion to accept the August Treasurers report made by Jerry dock and seconded by Steve Holmstoen. Motion Passed.

Chris Hector reported that the 2 vertical signs purchased for the Public Access have been handed over to the access monitors and will be put up on the weekends that they are working. Pick up and drop off of the signs, which have their own storage cases, will be done at Hectors home for the time being. Chris will talk to the DNR regarding installation of a storage box that could be left at the public access for the signs.

Steve Holmstoen provided an update on the agreement that GLSA has entered into with J&J Marine for cleaning and decontamination of boats that we send there from the public access. A $500 deposit was made to J&J Marine. The agreed upon cost for cleaning is $25 and $40/hour for certified decontamination. Holmstoen also asked the board to consider the purchase of a GPS unit which would be used to treat AIS from the pontoon. Arnold’s Implement gave the AIS Committee a demonstration at their location and also brought the GPS unit to the lake for a hands on demonstration of a simulated treatment in Shoot n Hollar Bay. The GPS unit that the AIS committee would like to purchase retails for $3,000, however Arnolds Implement offered a $500 discount to the GLSA should we purchase the unit from them. The AIS committee recommends the purchase of the unit, which will help provide better treatment accuracy, record keeping, reports ready to submit to the DNR upon their request, and a visual tool for communicating progress and activity to members via the website. Steve Holmstoen also suggested that the AIS committee wear protective clothing and eye wear when they are using chemicals for AIS treatments. A motion was made by Jerry Euteneuer to approve spending up to $3,000 toward the purchase of the GPS unit and protective gear. Seconded by Jerry Dock. Motion Passed.

Chris Hector reported that Mike Mischuk had contributed a written protocol for sampling water on Lake Sylvia for the presence of Zebra Mussels. Chris said that Mike had also done some recent diving around the area of the public access and reported no finding of zebra mussels at that time.

Kent Davidson reported that our current lake level is still higher than the OHW mark. He also reported that the culvert is open and draining.

Allison Barkley reported that the 2015 Annual picnic planning was underway and no definite decisions have been made at this point. The only decision made previously was that the date of the event would be Saturday, August 8th from 4:00 – 8:00 PM.

Steve Holmstoen offered to write a draft fundraising/donation request letter that the Board could send to all association members around the end of October 2014. The letter will explain the need for additional funds which will be used to purchase the GPS unit and extend public access monitoring hours/day coverage.

Upon a motion duly made, seconded and approved by a unanimous vote, the meeting adjourned at 10:52 AM.