Glenloch Homes Association Board Meeting

November 19, 2015

Attending: Ken Dinitz, Barb Cella, David Belanger, Beth Disciascio, Bob Bacheler

Miscellaneous

  • Bob has username and password for web site
  • Leaf cleaning to begin this weekend
  • Want to get lawn service quotes in the spring, Barb will investigate

Delinquent Homeowner

  • Homeowner consulted an attorney who confirmed the charges, $3,543.30 plus additional legal fees which haven’t been billed yet, should be around $500 additional
  • Agreement with Weiss was that he would be making payments of $200 per month and keep current, per letter of November 9. The board voted 4 to 1 to follow advice of legal counsel for the payment and foreclose if not upheld

Expenses

  • Sunoco has paid full $220,584 in one lump sum in return for permanent and temporary easements
  • Initial Sunoco payment draft budget, taking into account our accountant’s recommendation that the Association needs to establish a significant reserve, and that an engineering review will help us determine the appropriate reserve level(all amounts and categories are estimates for discussion purposes only)
  • Tree work$50,000
  • Pond contract$20,000
  • Basketball court contract$75,000
  • Engineering review$5,000
  • General reserve$50,000
  • Townhouse reserve$25,000
  • Total$225,000
  • Less special tree assessment($33,764) (92 homes x$367) (estimated)
  • Will also need to add expenses for repairs to springhouse and lampposts and taxes of 30%on unspent and unencumbered funds
  • Tennis/Basketball court
  • Gessler was contacted about work on court, he isn’t able to construct a combination tennis and basketball court, he did bid on the excavation portion of Pro-Sports estimate
  • Could repair the basketball half-court on the embankment
  • Will need to get other quotes
  • For maximum tax benefit, goal is to have work under contract by December 31
  • Pond
  • Gessler’s estimate is $435/hour for 2-3 days, plus materials
  • DiAngelo (Propipe) estimate is $2,700/day, would need 2-3 days
  • Will also need to hire engineer, GroverEmrichis $85/hour plus mileage
  • Houtman is another engineering option
  • Tree assessment
  • Full cost is currently $490 per home
  • Recommend a 25% discount or $367, paid in four installments with dues in 2016 ($92 per payment, current estimate)
  • Some work may need to be done behind the single homes to be added
  • Budget
  • Will need to be approved by the budget committee, including plans for funds from Sunoco
  • Priority is to hire the engineer to determine specific costs and priorities
  • Need to review dues in 2016 and adjust in 2017 to insure that there are funds for capital projects
  • Suggest December 8 or 10 for the Budget Committee Meeting
  • Reviewed other delinquent dues issues, all seem to be in order
  • It was noted that ballots will need to go out in December, waiting for additional nominations