Gillingham & Shaftesbury Agricultural Show The Show Office, Station Road

A Company Limited by Guarantee. Registered in England & Wales No. 4971254 Charity Registration No. 1115942

Turnpike Showground, Motcombe, North Dorset Gillingham, Dorset SP8 4PY

Phone 01747 823955E.mail

Wednesday 21st. August 2013 APPLICATION FOR OPEN TRADE STAND SITE

Details entered below will be published in show catalogue, Company name, website, phone number / Address for tickets/invoice enter here
Name of Firm or Individual Exhibiting / Name
Web site or Email address / Address
Telephone number
Showday contact name / E Mail for acknowledgement
Showday contact mobile phone number / Telephone number
Brief description of exhibit and/or products offered -

Units required - cost & layout - see attached sheet. PLEASE ensure that you have book enough space to include guy ropes and drawbars

Details of unit size & layoutsee details in booklet / Number of units / Cost / Stand ‘units’ 3m frontage 7.5m depth
The basic stand ‘unit’ is 3m frontage x 7.5m depth. Any number of ‘units’ may be booked - side by side. Larger stands of 15m depth at double price - back to back (3m x15m=2 units)
Size of stand ______m. frontage x_____m. depth / single unit
2 units side by
side 6mx7.5m
Extra Personnel Passes @ £8.50 each plus VAT / 4 units back to
back 6m x 15m / Double depth
SPONSORSHIP / examples
Entries close 1st. June-15% late booking surcharge applies after 1-6-13 / 6 units back to back
9m front x15mdeep / < 15m >
Sub total
Please add to all items - VAT @ Standard Rate
Cheque to Gillingham & Shaftesbury Show Total / £ / VAT Reg. No. 186 8863 95

WARNING if your stand/tent encroaches on to your neighbour’s stand, you will be moved to a larger site in a different location

We would prefer our usual site/We would like to relocate/We are a new exhibitor / Please circle
We intend to include live music/entertainment on our stand which might attract a crowd / YES / NO
We wish to sponsor prize money for classes:- / YES / NO
MELPLASH SHOW we intend to take all or part of our exhibit / (See letter inside cover of trade stand information pack) / YES / NO
We will require an electrical supply? If YES please book your supply direct with our contractor:- YES / NO
LX Trix Ltd, 12 Lockey Road, Shepton Mallet BA4 5RQ Tel: 01749 823162 E-mail:
We will be using a SILENT GENERATOR / YES / NO / We will be using LPG gas / YES / NO
There will be ____ persons on site staying on the stand/in the camping area on Sun / Mon / Tues / Wed
We have the following requirements:-

On behalf of the above named, I agree to abide by the Regulations and Safety Policy Statement and request you to reserve an Open Trade Stand Site that is ______m. frontage x ______m. depth for the Show on August 21st. 2013

Signed Print date .

ALL APPLICATIONS WILL BE ACKNOWLEDGED WITH A VAT RECEIPT WHEN THE BOOKING HAS BEEN CONFIRMED

For Show office use only / Payment Cleared / Passes / Standard / Extra / Date sent / Site No / Remarks
4010=£ / Personnel
4020=£ / 4041=£ / Vehicle

INSURANCE INFORMATION & RISK ASSESSMENT FORM

To be completed by all Exhibitors.

DETAILS of PUBLICLIABILITY INSURANCE PLEASE ENCLOSE PHOTO COPY OF CERTIFICATE
Insurance Company Policy Number Value of Policy Date of Expiry
I hereby confirm that the details of Insurance Cover are correct and that the cover provided by this policy will include our activities at the Gillingham & Shaftesbury Show
Signature Print Name Date
RISK ASSESMENT If you have a relevant risk assessment – please attach a copy or complete this section
Name & Signature of Assessor Date
Name of Responsible person/s who will be in charge of the Stand on event day
Mobile phone number of contact on the stand on event day

RISK ASSESSMENTUse extra sheet or provide pre-printed Risk & Fire Assessment

Hazard / Persons at Risk / Controls to minimise risk

FIRE ASSESMENT Use extra sheet or provide pre-printed Risk & Fire Assessment

Hazard / Persons at Risk / Controls to minimise risk
Generator - Must be silent running (Please circle)
We will use a generator YES / NO Location of unit Built into Unit / Free standing
Generator Date of last test due before event day Generator______Safety Trip/device______
Liquefied Petroleum Gas (LPG) (Please circle)
We will be using LPG YES / NO LPG Equipment Date of last inspection due before event day______
LPG Cylinders
Size______number of cylinders ______Location/storage______