Georgia Public Library
Library Trustee Meeting
Agenda – June 19, 2017, 6:30PM
Open at 6:36 – all present except Mari Jo (arrived 6:45). Linda attending via phone.
1. Brief by Mary O’Neil regarding UVM Project.
SAS architects and UVM project renovations at Georgia Public Library (GPL) – periodic meetings throughout, however, plan was incomplete and no final plan was presented to Mary O’Neil. General estimate for ADA compliance was appx. $13,000. UVM Professor has offered to make GPL a semester project in his Fall 2017 engineering class.
Discussion of other potential projects needed at GPL.
Plan to discuss with selectboard regarding UVM project and how to move forward.
Motion to have Mary O’Neil research cost for engineering firm to come out, GPL board will consult with selectboard regarding how to move forward and discuss proposal for funding.
So moved.
2. Approve minutes of May 15th, 2017 meeting.
Motion to accept. So moved.
Motion to transpose order of business – move Friends update to next.
3. Friends of the Library Report
July 10th – Teddy bear picnic, announcing contest winners for art contest
Jessica will be at summer kick-off event this weekend to assist.
Friends will post upcoming events, etc. on social media.
Bridget discusses distinct roles between Friends and GPL – GPL will post activities separately at this time.
Ideas: Movie Mondays, Tiny Tuesdays (highlight children’s book), Travel Thursdays and weekend passes – highlight what community can get from GPL. This all being done on FB, to get more likes/members.
Would like to incorporate an event for adults – thinking of ideas.
Hope to have a table at fall fest.
4. Librarian’s report.
Nicole getting summer reading program ready – flyer provided and available at the library, June 24th to August 5th.
Computers for Change update: Need Windows OS for new computers (currently running Linux).
Verso Training: Bridget and Nicole attended last week in Barre, new ILS program needs Windows.
Staffing report: Still working to get everyone fully trained, consistent scheduling, etc. May need additional hours to assist with Verso transition.
Plumbing: leaking pipes in furnace room – finally fixed by plumber.
New art on the walls.
Security: Need security plan/system in light of recent events locally (see new business).
Book list: Would like to order Book List, no line item for professional periodicals (see new business).
5. Treasurer’s report.
Spent almost 43% of salary budget. We have some extra money due to Excel calculation error.
6. Old Business
Social media policy: Met with director of Burnham Public Library (Colchester) regarding their social media policy.
Members of Library Board to attend future selectboard meeting – potentially attending on July 10th – Margo will contact selectboard regarding attendance.
Memorandum of Understanding: Research conducted on what other towns in New England have for MOUs between library boards and selectboards. Example brought from NH library. Member at large will take on drafting new MOU for review by board.
7. New Business
Book list: Would like to order Book List, no line item for professional periodicals. Publication of the American Library Association – provides professional reviews of books. Best practice to have scholarly journal available. Best savings is three- year subscription for appx. $389.
Motion to purchase three-year subscription. So moved.
Security system: Discussed two years ago. Potentially friends or volunteers sit at library so there is an extra person here. Provide times when it would be more necessary for volunteers, 9-10, 1-2, evenings – especially closing. Still need to come up with safety policy/protocol – discuss at next meeting.
8. Set date for next meeting.
July 17th.
9. Adjournment – at 8:00 PM.