GEORGIA CAMPAIGN FOR ADOLESCENT
PREGNANCY PREVENTION, INC.
ANNOUNCES
REQUEST FOR PROPOSAL
FOR
A
SECOND CHANCE HOME
RESIDENTIAL SERVICES PROGRAM, SERVING DEKALB COUNTY MINOR
TEENAGE PARENTS
JUNE 13, 2003
Application Cover Sheet
NAME OF
ORGANIZATION: ______
ADDRESS: ______
StreetCity
______COUNTY ______
State Zip
PROPOSED PROGRAM SITE (County/Counties to be served) ______
# TO BE SERVED ______
FUNDING REQUEST ______
______DATE SUBMITTED: ______
Executive Director/CEO Signature
______
Board Chairperson
______
Typed Name
One original and 2 copies of the proposal must be delivered to: Joy Jones, Program Director, Georgia Campaign for Adolescent Pregnancy Prevention, 100
Auburn Avenue, Suite 200, Atlanta, GA 30303. Phone: (404) 475-6043
TABLE OF CONTENTS
Page #’s
Section I: BACKGROUND ON APPLICATION1-2
A. General Introduction1
B. Who Requesting Service1
C. Georgia Second Chance Homes1
D. Eligible Applicants1
E. Available Funding1
F. Duration of the Program1
G. Time Line1
H. Slots2
I. Bidders Conference2
j. Review/Evaluation Criteria2
Section II: PROGRAM DESCRIPTION2-6
A. Program Purpose, Description and Requirements2-3
1. Purpose, Needs, Goals, Outcomes2-3
2. Continuum of Care3
3. Admission3-4
4. Emergency Placement4
5. Subsequent Pregnancy46. Facility/Living Arrangements 4
B. Program Specifications4-6
7. Intake4
8. Child Care4-5
9. Transportation 5
10. Rules on Termination6
11. Licensing5-6
Section III: APPLICANT OPERATIONAL PLAN6-9
A. Instruction6
B. Program Summary6
C. Program Approach7
D. Core Services7-8
E. Outreach8
F. Staff Development8
G. Support Services8
H. Facility Plan8-9
Section IV: ADMINISTATION PLAN9-11
A. Applicant Organizational Profile9
B. Program Staffing9-10
C. Evaluation10
D. Objectives10-11
Section V: BUDGET PLAN12-15
- Instructions12-13
B. Budget Summary13
C. Budget Form14
D. Budget Narrative15
Section VI: ATTACHMENTS16
Sample Job Descriptions, Second Chance Homes Brochures,
Level of Care Indicator Manual, and SCHs Standard
Section I: BACKGROUND ON APPLICATION
A. General Introduction
In 2000, the Georgia General Assembly and Governor Roy Barnes approved an appropriation from Temporary Assistance to Needy Families (TANF) funds to establish Second Chance Homes in Georgia. Among the welfare reform provisions of TANF is the requirement that all teen parents under the age of 18 reside with someone over the age of 21. While the majority of teen parents in Georgia are able to comply with this requirement, some teen parents are unable to live in safe and stable housing with a responsible adult.
B. Who Is Requesting Services
The State of Georgia’s Department of Human Resources (DHR), Division of Family and Children Services (DFACS), has a need for a residential program for teen mothers in DeKalb County. The contracts are funded by DHR/DFCS and managed and administered by the Georgia Campaign For Adolescent Pregnancy Prevention, Inc. DHR contracted with G-CAPP to:
- Be the applicant of record and contract holder for this program
- Purchase structured residential services in Georgia
- Act as the fiscal agent
- Act as the point of contact between providers and DHR
- Submit program reports and evaluations to DHR
- Coordinate activities among the participating agencies
- Evaluate Second Chance Home programming
- Develop additional SCHs Programs.
C. G-CAPP currently contracts with six (6) agencies to provide Second Chance Homes Programs and supports one (1) additional home.
D. Eligible Applicants: Private nonprofit tax-exempt (501 © 3) agencies are eligible to apply. Must have experience serving adolescent parents and their children.
E. Available Funding
Funding is provided both through G-CAPP and DeKalb County Department of Family and Children Services.
The start-up/one-time funds/support include: $5,000 worth of donated equipment, mostly beds ; $15,000 of funds to purchase equipment and $10,000 of funds for personnel services and other costs to be incurred to start the program.
The annual range ofoperating funds available for a SCH is estimated to be between $240,000-$300,000. Most funds will be earned by per diem payments from DeKalb DFCS
These funds may not be used to supplant existing federal, state or local funding.
F. Duration of the Program: This announcement solicits applications for a Program for the thirteen (13) month period.
G. Time Line- This is an open application process.
- Announcement of fund availabilityJune 13, 2003
- Applicant Proposal Received by G-CAPP
- Panel review within 30 days
- Notification of awardwithin 45 days
- Contract and MOU executed within 60 days
- Start-up begins within 60 days
- Program operational within 30 days of Start-Up
H. Slots
Programs must provide a minimum of six slots (a “slot” denoting beds for mother and child) in addition, sleeping quarters for a houseparent.
I. Bidders Conference:
None Scheduled.
J. Review/Evaluation Criteria
Applications will be reviewed by a review panel composed of G-CAPP, DFCS, DeKalb DFCS, DeKalb professionals. The Scoring will be based upon: Applicant Organizational Profile; Program Purpose, Needs, Goals, and Objectives; Approach to Services Delivery; Proposed Outcomes and Results; Administration and Staffing (Positions and Qualifications); and Budget and Budget Justification (Start-Up and Annualized).
NOTE: The final decision on an award and contract will be made by G-CAPP and approved by
the DHR, Division of Family and Children Services.
SECTION II:
PROGRAM DESCRIPTION
A. Purpose, Needs, Goals, Outcomes, and Continuum of Care
- PURPOSE
The purpose of this document is to request a proposal to provide services to DeKalb County teenage mothers and their children, in DFCS custody. The goal of the Second Chance program is to eliminate homelessness, separation of mother & child, unsafe conditions, reduce the risk of academic discontinuation and prevent repeat pregnancy. In addition, the long term goals are to break the cycle of welfare dependence through the provision of timely and appropriate services to eligible teenage mothers and their child(ren).
- NEEDS
Data from State DFCS on DeKalb County cases show that DeKalb County DFCS, at the end of September 2002, had twenty-five (25) teen parents in DFCS custody. Twenty-three (23) were age 16 or over, and two (2) ages 14-15. They also had custody of two (2) pregnant teens age 16 or over. The Department feels that many of these cases would be better served in a Second Chance Home.
GOALS
*To provide stable, safe living accommodations for program participants;
*To provide services necessary to assist parenting girls in developing both the skills and personal characteristics needed to enable them to live independently;
*To provide education, information and counseling aimed at preventing, treating and reducing substance abuse among parenting girls;
*To provide parenting girls with appropriate referrals and access to medical and mental health treatment;
*To provide the services and referrals necessary to assist parenting girls in preparing for and obtaining employment;
*To provide the services and referrals necessary to assist parenting girls in preparing for and obtaining secondary, and where feasible, post-secondary education and/or vocational training; and
*To provide the services and referrals necessary to assist parenting girls with the skills and knowledge necessary to become a more effective parent and lead productive and independent lives.
OUTCOMES
These goals should be measured by the following outcome measures
1
Resident Outcomes
- reduction in repeat pregnancy
- completion of high school or GED
- increased parenting skills & child development
- improved health outcomes
- reduction of dependence on welfare
- job readiness
- independence through employment
Program Outcomes
- maximizing capacity
- reduction of staff turnover
- outreach
- staff development
- child development assessment
- placement & stabilization
1
2. CONTINUUM OF CARE
Each provider shall provide a continuum of care from initial referral process through transition into long term self-supported living and up to two years after placement.
- Levels of Care
- The Applicant Program must offer a program and services that will meet the needs of Levels 1-3 (see Attachment) as developed by DHR/DFCS and Department of Juvenile Justice that assess placement and treatment planning decisions for each child. Many services may be offered at all levels; however, the level of need, intensity of, and duration of certain services may increase at the higher levels. Also, the array of services available and offered to a child may vary from placement to placement.
- Level 1- (basic care) is on reassurance, consistency, and regular parenting-type activities with guidance and supervision needed to develop normalized social skills and to ensure emotional and physical well being.
- Level 2- Treatment services and supervision are provided in the supportive setting of a ---residential facility.
- Level 3- Care, supervision and treatment are provided in an environment in which many activities are therapeutically designed to improve the child’s social, emotional and educational functioning and to teach the child pro-social, adaptive skills. You are encouraged to view the full Level of CareIndicator Manual on
Emergency Placement: The priority will be to those teenage mothers eighteen years and younger and/or their child(ren) who are in the custody of the Department of Family and Children Services. Those referees who are at risk of being homeless shall be considered for emergency placement and processed per G-CAPP standards.
5. Subsequent Pregnancy
SCH serving five (5) or more residents must not discharge a resident due to repeat pregnancy if space permits placement of additional child. Providers shall be prepared to service a limited number of mothers with more than one (1) child if slots are available at the time. Residents are not to be terminated solely due to subsequent pregnancy.
6. Facility/Living Arrangements
SCH must provide living arrangements for teenage parents (13-19) who can remain in the home until age 21 with their child and remaining DFCS case. Parents 18 and over must be signed back into foster care through the Independent Living Program to continue to reside in the home. Programs must provide a minimum of six slots (a “slot” denoting beds and services for both the teen mother and her child(ren).
The home will be a congregate care model which is defined as one in which a teenage parent and her child(ren) may individually occupy a bedroom, while all residents share larger common space and bathrooms, and dine in cafeteria-type setting. A congregate care facility usually serves a larger number of teenage mothers than a group home.
The home must meet the standards set in regulations for child caring institutions (CCI) serving teenage parents issued by the Office of Regulatory Services. The Home must meet all local Zoning and Fire Marshall Requirements. The Home should be located close to public transportation (MARTA), schools and other services needed by the residents.
Programs must offer residential living space that meets requirement and state public health and safety codes. All facilities must be certified to be free of lead paint. All areas must be child proofed. All programs sites must be compliant with ADA regulations.
B. Program Specifications (See Attached Program Standards)
6. Intake
With the exception of an emergency, programs must be prepared to offer prospective residents an interview and tour of the facility prior to their admission. Programs must provide prospective residents with all information necessary to ensure an efficient and safe transition from the teen’s current residence to the program, including directions, contact person, coordination of transportation, and what the parent may or may not bring into the program site. Per standards, teen parents have up to 5 days to arrive, after acceptance.
- Childcare
Programs have the option of using off site childcare. However, programs proposing on-site childcare with letters of exemption from Office of Regulatory Services (ORS) must at a minimum:
- With the exception of a waiver, meet all ORS required group sizes and child/staff ratios;
- Ensure that children in the child care program will be supervised at all times by a staff person who is at least the equivalent of an ORS Infant/Toddler lead teacher, as defined in the ORS Group Day Care regulations;
- Have at least two separate emergency fire exits from each floor on which the child care program operates;
- Funding is specifically offered to support operating costs for on-site childcare only (either agency operated or subcontracted).
- Documentation of licensing or documentation that the program has been exempted from licensure. If such documentation is not currently available, the provider should detail when such documentation will be available.
- All SCH programs must commit to ensuring high quality childcare for the residents in order to obtain program funding. All programs should define the age group to be served and type of care, according to ORS licensing definitions.
Child Care Funding
Childcare arrangements and payment for this care must be paid by the applicant agency from per diem. All SCHs parents are in approximately 36 weeks of school and will have childcare needs. The average age of the children served in SCHs is one (1) year. The Applicant Plan must be designed to address the essential childcare needs of the children.
8. Transportation
The applicant is responsible for coordinating and/or providing transportation, as necessary, to implement each resident’s admission and service plan. Applicants are responsible for coordinating transportation for the teen parent and child(ren) to off-site childcare. In addition, providers shall coordinate transportation to ensure visits with extended family. Transportation may be provided by MARTA, program vehicle and contracted transportation vendor (s) or other approved drivers. All program vehicles and designated drivers must meet ORS and State requirement for transporting children, including age and size appropriate child care seats.
9. Rules and Terminations
Program participants may be terminated for repeated failure to fulfill resident responsibilities. However, participants shall have sufficient documented warnings with time for behavior modification. Participants will receive a minimum of 14 calendar days written notice of intent to terminate during which time the resident may remain in the program with their child(ren), unless safety concerns are identified. In care of endangerment to other residents and staff, immediate termination is required. G-CAPP shall be notified, in writing, within 24 hours of emergency discharge.
10. Licensing
Providers must meet all relevant licensing and approval requirements including:
- Maintain ORS licensing;
- Maintain Department of Family & Children Services placement approval;
- Pertinent regulations of ORS and DHR Department of Motor Vehicles governing the safety and delivery of transportation services.
- ORS requirements pertaining to criminal record checking of employees and fingerprint check is encouraged for all direct service staff.
Section III
APPLICANT OPERATIONAL PLAN
A. Instruction:
Page Limits The plan of operation should not exceed 20 pages, all of which must be double spaced except the one page summary, which can be single spaced. The organizational charts, letters of collaboration, resumes, job descriptions, and other attachments are not included in the page limit but please limit them to one page each.
B. Program Summary
Provide a one page introductory description of the proposed program. The information you provide in this summary will be used for the purpose of familiarizing the review panel with your agency, understanding of the program and implementation.
C. Needs Assessment
Address the following questions:
Teenage Pregnancy
1. Please describe the historical perspective of teenage pregnancy.
DeKalb County
2. Please provide a demographic assessment of teenage pregnancy in DeKalb County.
Reproductive health
3. Identify and describe existing services you plan to use in support of your program, i.e., residential, mental health, substance abuse, education, child development and parenting, health and dental care to this population. Describe how your proposed services best meet the needs of this population. Include information about any other services available in these areas including school services and childcare.
Describe your experience in serving the following special populations:
-Developmental Delayed
-Behavioral Disorders and Learning Disabilities
-Hispanic/Latino
-Department of Juvenile Justice
- Other, you define.
D. Program Approach
Describe, in detail, wrap and services approach to the delivery of services you will provide to participants. Indicate the specific services that will be provided by your organization and services that will be provided via community linkages/agreements. You must provide all core services, see E. below, and needed services listed in Attachment-Levels of Care 1-3. Also, differentiate between services you are currently providing and those you propose to provide.
E. CORE SERVICES
Using the categories below, describe how these outcomes will be and its role in both the overall program design and client outcome.
Health care and Dental care:
Physical health care, such as routine physicals, health assessments, family planning, reproductive health care, parenting skills, and emergency medical treatment
Recreational and cultural activities
Please discuss the value of recreational and cultural activities and how those activities will be implemented for both mother and child.
Individual Service Plan
*The substantive participation of parents in the assessment and implementation of their needs is important to the SCH project. This includes the development and implementation of the individual to include all stakeholders involved. How would this be achieved?
Case Management
Comprehensive case management to include access, but not limited to, child care, mental health, substance abuse, health and dental. Describe your understanding of case management and your experience with case management for this population.
Independent Living Skills
*Basic life development skills including money management, parenting, housekeeping, menu planning and food preparation, recreation, job development and school involvement.
Interpersonal skills building instruction
*Interpersonal skill building, such as developing positive relationships with effective communication, decision making, making good choices and parenting.
Educational achievement
*Supporting ? through secondary education, GED attainment, post-secondary training (college, technical school, military) and vocational education.
Mental health and substance abuse:
*Please discuss your experience and/or plan with adolescents who require mental health services and/or substance abuse treatment? Describe your agreement with mental health and substance abuse provides for adolescents.