TERMS OF REFERENCE

Graphic Designer for UNDP Jamaica 2013/2014 Illustrated Annual Report

Context:

The 2013/2014 illustrated Annual Report of UNDP Jamaica is an important publication to showcase the programmatic and financial operations and significant achievements of the Country Office (CO) to all of UNDP’s stakeholders. The report, published in English, is UNDP’s calling card and is used for outreach and advocacy purposes and to provide information and visibility on the CO’s programme, projects and activities throughout the period. Journalists use the report to cull statistics and development success stories. The CO will also use the report for interactions with partners, including national governments, donors and civil society representatives in Jamaica.

The Report will highlight demonstrable results and how these have impacted the lives of beneficiaries. Driven by evidence, UNDP’s impact and results need to be substantiated by progress achieved with illustrations. Special emphasis will be placed on illustrating UNDP’s added value and specific contribution to the success of the activities, including the organization’s work with partners. The results and impact should reflect programme or project activities, both completed and/or ongoing.

The consultancy entails inputting attractive graphic design in the report and pictures of UNDP’s projects in Jamaica to illustrate and highlight the substance of the report. The Consultant will work closely with the Consultant Writer of the report, the Communications Consultant of UNDP and external relevant partners, in particular the Planning Institute of Jamaica (PIOJ).

Description of Responsibilities:

Under the supervision and overall guidance of the Deputy Resident Representative (DRR), and in close collaboration with the Communications Consultant and the Report Writer, the Consultant will perform the following tasks:

  1. Conceive art direction for publication.
  2. Develop conceptual graphics based on content and guidance from the writer and CO team.
  3. Conduct photo research and take photos as needed.
  4. Submit the preliminary layouts for discussion with UNDP.
  5. Revise the selected layout as discussed with UNDP.
  6. Design and layout the graphics for the publication.
  7. Submit the publication to UNDP for proofreading (2-3 rounds of corrections may be needed).
  8. Ensure all corrections have been inserted.
  9. Obtain a final sign-off from UNDP before submitting electronic files to the printer.
  10. Prepare PDF for posting, including hotlinksas provided by client.
  11. Prepare the electronic files for the printer and send files to designated UNDP-contracted printer via FTP and liaise with printer, as necessary, during printing process, receive and mark up final blueprint with final corrections from UNDP.

Deliverables:

Deliverable / Expected time (days) / Percentage payment
Graphic conception of the draft document / 3 / 10
Photo research and taking / 3 / 20
Preliminary layout for discussion / 5 / 30
Final design layout of the report and follow-up with printing company / 4 / 40

Education

Certificate or Associate Degree in Graphic Design with atleast five(5) years’ experience.

Functional Competencies:

  • Strong graphic design skills;
  • Excellent organizational skills;
  • Experience in producing corporate products;
  • Understanding of UN, including UNDP, development issues and UN reform;
  • Knowledge of UN terms, language and style;
  • Demonstrated ability to meet deadlines and work under pressure.

Behavioural Competencies:

  • Ability to be flexible and respond to changes to graphics as part of the review and feedback process;
  • Strong interpersonal skills, able to communicate and work with diverse people;
  • Participate effectively in team-based, information-sharing environment, collaborating and cooperating with others;
  • Focus on impact and results for the client.

Time-frame and Fees:

The consultant will work for 15 working days spread out from 5 December 2014 through 31 January 2015. It is noted that due to the nature of the project, there will be periods of time when no actual design will occur because the graphic designer will be waiting for texts from UNDP Report Writer. Fees will be paid according to the Table under Deliverables.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS (INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED):

Interested individual consultants must submit the following documents/information to the appropriate emails provided below, to demonstrate their qualifications:

  1. Proposal explaining why they are the most suitable for the work, drawing on their knowledge and previous experience.
  2. Personal CV and at least 3 references.
  3. Financial proposal specifying the fees per deliverable. All envisaged travel costs within the country must be included in the financial proposal as a separate line. Please send all documents to

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