BBC JOB SPECIFICATION

Job Title:Assistant Project Manager

Grade:7D – 8D (dependent on the complexity, scale and size of the role)

The following job specification is intended to reflect the nature, range and context of the work. It identifies the main requirements of the role, but is not an exhaustive list of duties.

Purpose of the role

To support the effective and efficient delivery of the project.

Key Responsibilities

Governance and planning

  • Document and confirm the governance of the project on behalf of the project manager
  • Ensuring consistency of Project Management approach using the ‘BBC Way’.
  • Assist in benefits review, tracking and business handover, document accountabilities.
  • Assist the Project Manager in all aspects of the Project, deputising as appropriate.
  • Assist in the formulation of stakeholder engagement strategies to build commitment and create sustainable future states – implement and monitor the strategies.
  • Prepare project plans, identifying tasks, milestones, risks and a timeline of activity.

Reporting and Communications

  • Develop communications approaches and generate information to suit the audience (reports, PowerPoint, verbal).
  • Ensure timely and accurate reporting of progress, including benefits, schedule and financial status.
  • Document and confirm project estimates, budget and cost management processes.
  • Produce written proposals and provide presentations as necessary.

Controls

  • Manage budgets and forecasts within defined BBC and legal standards.
  • Maintain risk, issue and dependency registers, escalating issues as appropriate.
  • Manage the change control register; support the PM with change control agreements.
  • Ensure all work is carried out in accordance with a safe system of work and that the requirements of statutory and BBC safety regulations are fully met.

Knowledge, skills & experience

  • Ability to prioritise and plan, balancing priorities and deadlines.
  • Excellent communication (verbal, written, listening) skills.
  • Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
  • The ability to translate project requirements into media-friendly language.
  • Ability to work autonomously or as part of a team to make things happen – turning ideas and strategy into tangible realities and outcomes and processes.
  • Flexible approach to work with a focus on delivery to deadlines and high standards.
  • Attention to detail; self starting and strong focus on completing/finishing.
  • Understanding of data gathering and business analysis (for example, structuring business data in a meaningful way).
  • Strong Microsoft Office skills and experience in manipulating data to make it meaningful for different audiences.
  • Knowledge of project management terminology, tools and techniques.
  • Experience of working in a project or delivery environment and commitment to personal development in this area.
  • Knowledge of the BBC and/or Media sector (desirable).

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Competencies

  • Managing relationships and team working - able to build and maintain effective working relationships with a range of people. Works co-operatively with others to be part of a team,as opposed to working separately or competitively.
  • Collaborating across boundaries – challenges systems, processes and people that block collaboration, connects people, ideas, processes and issues, sets an example by sharing resources, knowledge ideas and skills across the organisation, builds helpful, productive relationships across the organisation.
  • Planning and organising - able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources.
  • Analytical thinking - able to simplify complex problems, processes or projects into component parts explore and evaluate them systematically.
  • Communication - able to get messages understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
  • Resilience - manages personal effectiveness by managing emotions in the face of pressure, set backs or when dealing with provocative situations. Demonstrates an approach to work that is characterised by commitment, motivation and energy.
  • Flexibility - adapts and works effectively with a variety of situations, individuals or groups. Able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements.

BBC PMO

February 2012