General Rules to Process Prorated Payments

GENERAL RULES TO PROCESS PRORATED PAYMENTS IN CENTRAL CASHIER (ACCELA):

Land Development staff must add SW fee code types when creating permits. This will create an invoice in the Accela system. Staff must make sure the fee code types are contained in one invoice number. This will avoid creating multiple invoices for the same CO. These fee code types are:

-SW006 - Collection

-SW007 - Recycling

-SW008 – Disposal

In case of City Permits, Land Development staff should also add the City permit Number if any in Accela. This field is under the “Ads Specific Info” in the Accela system.

Land Development staff could also update the Cubic Yard used in the SW Impact fees calculation in the Accela system. This field is under the “Ads Specific Info” in the Accela system.

The Prorated Invoice Number under the “Ads Specific Info” in the Accela system will be updated automatically by the SW Prorated system. Land Development staff must not update it.

In case of missing fee code typesin an invoice in Accela, SW Prorated system, trigger by SW staff, will send an email to the Land Development staff, and invalid invoices must be voided in Accela and a new invoice with all the fee code typesmust be generated.

DearLand Development,

Invoice(s) needs to be created for

RE Number:- 2426589

CAP ID:- 09BC00143

Solid waste impact fee item in Invoice Number 185414 has to be voided

2 Invoice(s) containing Impact Fee are missing in Accela. Solid Waste invoice cannot be generated until fee codes are invoiced.

Please create 2 invoices with the following Values for Solid Waste Impact fees: 8.83, 26.5

Once the new invoice with all fee type is created, Land Development staff will email SW staff to let them know that it is done.

In case of liened impact fees amounts, the SW Prorated systemwill send an email to the Land Development staff to void existing impact fees invoice and create a new one with a specific amount. This is due to the fact that liened impact fees must have the recording and admin fees, and interest added to the total amount. Once the new invoice with the new amount is created, Land Development staff will email SW staff to let them know that it is done.
In case of splitout, the Prorated system will send an email to the Land Development staff and SW staff to void the old invoice in a CAPID# and create new invoices and their specific amounts.

In case of multifamily,the Land Development staff will create only one invoice with all of the three fee code types. When more invoices are needed, the Prorated system will send an email to the Land Development staff and SW staff to create new invoices in a specific CAPID#.

Central Cashier staff will be able to search a record to pay the Prorated invoiced by using one of the following criteria:

-Property address

-RE#

-CAPID or Permit number

This information is contained in the Prorated invoice. The first series of number is the CAPID, the second series of number is the Accela invoice number for fee code types: Collection, Recycling, and Disposal, the third series of number is the Accela invoice number for the SW impact fee, and the last series of number is the RE#. (See Invoices for detail).

Central Cashier staff will be processing two payment types: Full payment, where total amount due match customers amount; and Partial payment when authorized by SW. This means that Central Cashier staff will send customers and/or their partial payments to SW for approval.

The customer invoice will contain the Accela invoice number to facilitate the payment process.

If Full Payment,Central Cashier staff will search for the record in Accela, and take the payment updating the fields for the different assessment types.

For Example:

Amount Due for a customer

Impact Fees $100

Collection $100

Recycling $100

Disposal $100

------

Total $400

Customer sent a check with a Full Payment of $400.

Central Cashier staff will enter the amount paid for each assessment type.

Impact Fess $100

Collection $100

Recycling $100

Disposal $100

The total amount due in Accela is $0

If Partial payment is processed, the Assessment types orderto be pay off are as follow:
Impact Fees
Collection
Recycling
Disposal

Order of payment and adjustment is the order in which the customer payment is processed.

Partial Payment: Central Cashier will search for the record in Accela, and take the payment updating the fields for the different assessment types following the Order for priority for payments.

For Example:

Amount Due for a customer

Impact Fees $100

Collection $100

Recycling $100

Disposal $100

------

Total $400

Customer sent a check with a Partial Payment of $200.

Order of priority for payments: 1. Impact Fees, 2.Collection, 3. Recycling, 4. Disposal.

Central Cashier staff will pay off impact fees andcollection with the check amount.

Impact Fess $100

Collection $100

The total amount due in Accela is $200. Prorated system will generate a new invoice with the remaining amount.

BREVARD COUNTYBOARD OF COUNTYCOMMISSIONERS

SOLID WASTE MANAGEMENT DEPARTMENT

2725 Judge Fran Jamieson Way, Bldg A, First Floor

Viera, Florida32940

PROPERTY ASSESSMENT NOTICE INVOICE No. 36037

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNITB305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

817 MYSTIC DR, B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84

For Official Use Only: 09IFR-00078 185275 185276 1234567

Period Covered: 05/01/2005 through 09/30/2005Certificate of Occupancy Date: 04/22/2005

Please return Top Portion with your Payment in the Envelope Provided.

Solid Waste Prorated Assessment Breakdown

INVOICE No. 36037

BILLING ADDRESS: PROPERTY ADDRESS:UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

817 MYSTIC DR B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84

Make Check Payable to “Board of CountyCommissioners” and mail to:

Development Cashier

Bldg A, First Floor

2725 Judge Fran Jamieson Way

Viera, FL32940

Payment can be made by credit card by calling (321) 633-2068. Credit card payments are made through Point & Pay charging a convenience fee minimum of $2.00 or 2.95% whichever is greater. Bad check fees will be also charged if applicable

If you have any questions regarding this Residential pro-rated billing please call (321) 633-2042, or for Commercial pro-rated billing, please call (321) 633-2065

______

IMPORTANT MESSAGE

Pursuant to Brevard County Code, Section 94-236(d) and 94-260(d) this bill is considered delinquent if payment is not received within 30 days of the initial billing date of: 5/02/2005

BREVARD COUNTYBOARD OF COUNTYCOMMISSIONERS

SOLID WASTE MANAGEMENT DEPARTMENT

2725 Judge Fran Jamieson Way, Bldg A, First Floor

Viera, Florida32940

PROPERTY ASSESSMENT NOTICE INVOICE No. 36037

NOTICE OF OVERDUE PAYMENT

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

MYSTIC DR, B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Total Amount / $232.84

For Official Use Only: 09IFR-00078 185275 185276 1234567

Period Covered: 05/01/2005 through 09/30/2005Certificate of Occupancy Date: 04/22/2005

Please return Top Portion with your Payment in the Envelope Provided.

Solid Waste Prorated Assessment Breakdown

INVOICE No. 36037

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

817 MYSTIC DR B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Total Amount / $232.84

Make Check Payable to “Board of CountyCommissioners” and mail to:

Development Cashier

Bldg A, First Floor

2725 Judge Fran Jamieson Way

Viera, FL32940

If you have any questions regarding this Residential pro-rated billing please call (321) 633-2042, or for Commercial pro-rated billing, please call (321) 633-2065

______

IMPORTANT MESSAGE

Pursuant to Brevard County Code, Section 94-236(d) and 94-260(d) this bill is considered delinquent if payment is not received within 30 days of the initial billing date of: 05/02/2005

BREVARD COUNTYBOARD OF COUNTYCOMMISSIONERS

SOLID WASTE MANAGEMENT DEPARTMENT

2725 Judge Fran Jamieson Way, Bldg A, First Floor

Viera, Florida32940

PROPERTY ASSESSMENT NOTICE INVOICE No. 36037

DELINQUENT NOTICE

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

MYSTIC DR, B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Lien Fees
Total Amount / $232.84

For Official Use Only: 09IFR-00078 185275 185276 1234567

Period Covered: 05/01/2005 through 09/30/2005Certificate of Occupancy Date: 04/22/2005

Please return Top Portion with your Payment in the Envelope Provided.

Solid Waste Prorated Assessment Breakdown

INVOICE No. 36037

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

817 MYSTIC DR B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Lien Fees
Total Amount / $232.84

Make Check Payable to “Board of CountyCommissioners” and mail to:

Development Cashier

Bldg A, First Floor

2725 Judge Fran Jamieson Way

Viera, FL32940

If you have any questions regarding this Residential pro-rated billing please call (321) 633-2042, or for Commercial pro-rated billing, please call (321) 633-2065

______

IMPORTANT MESSAGE

Pursuant to Brevard County Code, Section 94-236(d) and 94-260(d) this bill is considered delinquent if payment is not received within 30 days of the initial billing date of: 5/02/2005

BREVARD COUNTYBOARD OF COUNTYCOMMISSIONERS

SOLID WASTE MANAGEMENT DEPARTMENT

2725 Judge Fran Jamieson Way, Bldg A, First Floor

Viera, Florida32940

PROPERTY ASSESSMENT NOTICE INVOICE No. 36037

FINAL DELINQUENT NOTICE

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

MYSTIC DR, B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Lien Fees / $75
Total Amount / $232.84

For Official Use Only: 09IFR-00078 185275 185276 1234567

Period Covered: 05/01/2005 through 09/30/2005Certificate of Occupancy Date: 04/22/2005

Please return Top Portion with your Payment in the Envelop Provided.

Solid Waste Prorated Assessment Breakdown

INVOICE No. 36037

BILLING ADDRESS: PROPERTY ADDRESS: UNIT/ SPACE No.

MIKAEL SEAN OAKLEY 817 MYSTIC DR UNIT B305

DONNA B H/W OAKLEY CAPE CANAVERAL FL 32920

817 MYSTIC DR B305

CAPE CANAVERAL, FL 32920

Tax ID Number / Bill Date / Disposal / Collection / Impact Fees / Recycling / Amount Due
2429035 / 05/02/05 / $23.75 / $49.09 / $160.00 / $0 / $232.84
Lien Fees / $75
Total Amount / $232.84

Make Check Payable to “Board of CountyCommissioners” and mail to:

Development Cashier

Bldg A, First Floor

2725 Judge Fran Jamieson Way

Viera, FL32940

If you have any questions regarding this Residential pro-rated billing please call (321) 633-2042, or for Commercial pro-rated billing, please call (321) 633-2065

______

IMPORTANT MESSAGE

Pursuant to Brevard County Code, Section 94-236(d) and 94-260(d) this bill is considered delinquent if payment is not received within 30 days of the initial billing date of: 5/02/2005

MIKAEL SEAN OAKLEY

327 ARAPAHOE LNE NE CAPE CANAVERAL, FL 32920

NOTICE OF RECORDED LIEN

This is to provide Notification that Liens have been recorded in the Public Records of the Brevard County Clerk of the Circuit Court for Unpaid Solid Waste Special Assessments in the amount and against the property indicated in this Notice. Once a Lien has been recorded, you are additionally responsible for any collection fees, including Attorney’s fees and Recording costs incurred by the County to collect these assessments. Please call (321) 633-2042 or write this Office for the Full Amount that will be required to satisfy theses Liens.

Property Address: 327 ARAPAHOE LNE NE
CAPE CANAVERAL, FL 32920
Parcel ID: 28 3732FS 267 12 00 / Short Legal: Port Malabar Unit 8
Lot 12 BLK 267
Disposal / Collection / Recycling / Impact Fees
Lien Number / D20052841842 / C20052841842 / R20052841842 / I20052841842
Clerk File Number / 2007134505 / 2007134506 / 2007134507 / 2007134508
Lien Recorded Date / 2007/05/25 / 2007/05/25 / 2007/05/25 / 2007/05/25
Book Number / 5781 / 5781 / 5781 / 5781
Page(s) Number(s) / 09054 - 09063 / 09064 - 09072 / 09073 - 09081 / 09082 - 09090
Principal Amount / $37.33 / $30 / $35.33 / $37.33
Admin Fee / $20 / $20 / $20 / $20
Recording Costs / $5 / $5 / $5 / $5
Amount Due / $62.33 / $60 / $60.33 / $62.33
Grand Total Amount Due: $244.99

For Official Use Only: 09IFR-00078 185275 185276 1234567

MIKAEL SEAN OAKLEY

327 ARAPAHOE LNE NE CAPE CANAVERAL, FL 32920

NOTICE OF RECORDED LIEN

Property Address: 327 ARAPAHOE LNE NE
CAPE CANAVERAL, FL 32920
Parcel ID: 28 3732FS 267 12 00 / Short Legal: Port Malabar Unit 8
Lot 12 BLK 267
Disposal / Collection / Recycling / Impact Fees
Lien Number / D20052841842 / C20052841842 / R20052841842 / I20052841842
Clerk File Number / 2007134505 / 2007134506 / 2007134507 / 2007134508
Lien Recorded Date / 2007/05/25 / 2007/05/25 / 2007/05/25 / 2007/05/25
Book Number / 5781 / 5781 / 5781 / 5781
Page(s) Number(s) / 09054 - 09063 / 09064 - 09072 / 09073 - 09081 / 09082 - 09090
Principal Amount / $37.33 / $30 / $35.33 / $37.33
Admin Fee / $20 / $20 / $20 / $20
Recording Costs / $5 / $5 / $5 / $5
Interest Rate* / $6.72 / $5.4 / $6.36 / $6.72
Amount Due / $69.05 / $65.4 / $66.69 / $69.05
Grand Total Amount Due: $244.99

For Official Use Only: 09IFR-00078 185275 185276 1234567

* Effective October 1, 1999, for any lien recorded for assessments imposed upon/against improved commercial real property, there shall accrue a simple interest rate of eighteen percent (18%) annually beginning on the date of the lien.