PRINTING SECTION, GA WING, HO, BANGALORE

PH: 22221257/22215003 FAX:22215206 EMAIL:

LIMITED TENDER ENQUIRY – ONLY EMPANELLED SUPLIERS NEED APPLY

ENQUIRY NO: GAPS/ENQ/COMP/cs-1/07/08-2011/JRS. DT: 11.08.2011.

PART-A - NOTICE INVITING OFFERS (NIT)

Sealed offers are invited from the EMPANELLED SUPPLIERS for supply of Computer Passbook (cs-1) on TOTAL COST BASIS inclusive of all charges (i.e., Freight, insurance, delivery etc.) & all TAXES, CESS, DUTIES (i.e., Central / State Local Taxes, like VAT, CST, Excise, Entry Tax, Octroi, Service Tax etc.) to be supplied to Printing Section, HEAD OFFICE, BADAMI HOUSE, NR SQUARE, BANGALORE-560002. Important details are given below.

Eligibility: Empanelled Printers / Suppliers in Canara Bank, Printing Section, GA Wing, HO Bangalore.

  1. Item Required: CS-1 COMPUTER PASSBOOKS as per the sample attached.
  1. Quantity: To be supplied to below mentioned destination

SL.No / LOCATION / ADDRESS / QUANTITY
1 / PRINTING SECTION
HEAD OFFICE / BADAMI HOUSE, NR SQUARE, BANGALORE-02. / 30 LACS.

3. RATES:Quote your rates per Pass Book & in the format enclosed.PleaseCONFINE your rate to Rupee and Paise only (Only 2-decimals). Quotations with rates in more than 2-decimals in paisa will be rejected. Rates are to be quoted 'FOR' at above mentioned Bank's address and inclusive of freight, loading & unloading charges, all taxes, entry tax, excise duty, octroi, state/central sales tax, other cess, Insurance etc.

  1. Nature of Bid:Single bid system by super scribing on the cover as ""Quotation for COMPUTER PASS BOOKS (cs-1) for Enq.No.“GAPS/ENQ/COMP/cs-1/07/08-2011/JRS. Dt:11.08.2011”.

The above sealed cover shall be addressed to Divisional Manager, Canara Bank, Printing Section, HO, Badami House, NR Square, Bangalore-560 002.

  1. Earnest Money Deposit& Security Deposit:`.1,00,000/- (One Lakh only) by DD on Bangalorefavouring "Canara bank" from any scheduled commercial bank. Bids without EMD will be rejected.There is no exemption for any category of suppliers like SSI/SME etc., from submission of EMD.

If the successful bidder fails to accept the order placed as per the terms & conditions of this enquiry and / or fails to provide the balance security deposit, within the stipulated time, E M D will be forfeited. In case of successful bidder, upon acceptance of the order by him, the EMD will be treated as part of security Deposit and balance security deposit is to be provided by the bidder. In case of unsuccessful bidders, the EMD will be returned.

The successful bidder/s will be required to provide a sum of 10% of the value of the order as Security Deposit, by way of Fixed Deposit with Canara Bank or a DD/Bank Guarantee of a Scheduled Commercial Bank in prescribed format in lieu of Deposit within 10 days of receipt of our confirmation as to acceptance of rates/calling for security deposit. Firm orders will be placed on receipt of Security Deposit/Bank DD/Guarantee. EMD earlier deposited will be converted as security deposit and balance security has to be provided by the supplier. EMD/Security Deposit of successful bidders would be returned within 60 days of successful completion of the entire order upon their request for refund in writing.

NO INTEREST IS PAYABLE ON EITHER EMD AMOUNT OR SECURITY DEPOSIT FURNISHED/TO BE FURNISHED.

  1. Supply schedule, Destination & Validity: Delivery of entire quantity is to be made within 4-MONTHS in monthly Instalments of 25% OF THE ORDERED QUANTITY per Month commencing from OCTOBER 2011 and upto JANUARY 2012.
  1. Your offer should be valid for a period of 60 days from the date of order and once an order is placed within that period, the rates are to be applicable until execution of the order by you or its completion irrespective of the time schedule prescribed for it/extension given (if any). Sales tax registration/TIN/VAT Number should be specified in your quotation/DC/Bills.
  1. SUBMISSION DATES:

LAST DATE FOR RECEIPT OF OFFERS–12.09.2011 BEFORE 2.00 PM

DATE OF OPENING OF OFFERS - 12.09.2011AFTER 4.00 PM

9. Enclosures in thebid: The bid should be made in an organized, structured and neat manner. Brochures / leaflets etc. should not be submitted in loose form.The suggested format for submission of QUOTATION Offer for this Enquiry is as follows:-

  • Vendor's Covering letter as per Annexure B.
  • Delivery schedule.
  • Any other details.
  • Earnest Money Deposit (EMD) – DD `.1,00,000/-
  • Commercial Version of Bill of Materials/ Proforma Invoiceand Price Schedule.This must contain all Price information, including the cost of accessories if any.

Please note the following Instructions and our terms & conditions before quoting your rates in the price bid.

DIVISIONAL MANAGER

PART - B SPECIFICATIONS

(RIGHT HAND PORTION OF THE TECHNICAL QUESTIONAIRE TO BE FILLED BY THE TENDERER)

ITEM TO BE SUPPLIED: BANK INTENDS to procure CS-1 SB COMPUTER PASS BOOK WITH ART PAPER COVER. Paper to be used is as under(the same has to meet the quality parameters / specifications as per BIS code - Without any negative tolerance in respective of GSM of the paper).

APPROVED MAKES / BRANDS:80 GSM JK / WESTCOAST / BALLARPUR MAPLITHO PAPER or EQUIVALENT PRE-APPROVED PAPER TO BE USED FOR TEXT. 170 GSM IMPORTED ART PAPER IS TO BE USED FOR COVER PAGE.

Please fill in the details in the below table against each requirement. The tenderer shall furnish all the relevant details. If the space provided is inadequate, the details can be furnished by way of annexures, enclosing catalogues, product profiles etc., giving due references therein.

DESCRIPTION / BANK'S DESIRED SPECIFICATIONS / SPECIFICATION OF THE PAPER OFFERED BY THE TENDERER
QUANTITY / 30,00,000 (THIRTYLAKHPASS BOOKS ONLY)
Please Confirm
SIZE
No. OF PAGES / SIZE- 18.7cms X 9cms in folded condition
Total No. of Pages- 24 inner pages + 4 –COVER PAGES/
Please Confirm.
PRINTING / Both Cover pages to be printed in Multi colour, Front side with Bank’s name & logo and BACK COVER with art work. Offset printing in Hindi & English on inner 22 pages with CYON BLUE INK & with vertical rulings.2 pages are to be pasted to the inner cover page using good quality glue/ adhesive or sticker pasting[Sticker gumming preferred]. After pasting there should not be any wrinkles. There is Two Colour Printing on Front inner cover page and single colour printing on back inner cover– where sticker gumming is involved.
Please Confirm.
OTHER SPECIFICATIONS / Pass books are to be tailor stitched perfectly with good quality thread. Space between the stitches should be 3-mm. Thread should be properly trimmed & should not protrude out. Stitching should be properly centered and should not overlap. Thickness of the Pass Book should not exceed 1.4mm without cover page when the book is opened in finished form. The spine portion of the pass books should be thin & properly creased/compressed so that it passes through the Pass Book Printers without any difficulty. Edges of the Pass Book should not be sharp but should be blunt and round in shape.
THE FRONT /OPEN PORTION OF BOTH COVER PAGES ARE TO BE LAMINATED.
Please Confirm.
DESCRIPTION / BANK'S DESIRED SPECIFICATIONS / SPECIFICATION OF THE PAPER OFFERED BY THE TENDERER
PAPER / 80 GSM JK / WESTCOAST / BALLARPUR OR EQUIVALENT MILLS, SUPER SUNSHINE MAPLITHO PAPER TO BE USED FOR TEXT. 170 GSM IMPORTED ART PAPER IS TO BE USED FOR COVER PAGE.(the same has to meet the quality parameters / specifications as per BIS code 12766-1997 (REAFFIRMED 2002)(Without any negative tolerance in respect of GSM of the paper).
Bank is not bound by the Trade practice of + 2.5% etc., with regard to GSM. If the paper used is less than 80 GSM(for inner sheets) & 170 GSM(for Cover sheets), the Bank reserves the right to REJECT the entire stock and no claim or explanation would be entertained/accepted.
Please Confirm & indicate the Make or brand of paper you are proposing to supply.
Please Confirm.
PACKING & SUPPLY / Every 50 Pass books are to be packed in polythene covers and 20 such packets (1000 Pass books) are to be packed in 5 ply strong/good quality carton boxes. The boxes are to be tightly strapped at 4 places (2 horizontally and 2 vertically) with 12mm good quality straps. The quality of the boxes and packing should be superior so as to avoid any indentation / folding.
FULL QUANTITY TO BE SUPPLIED TO OUR PRINTING SECTION, HO GODOWN.
Please Confirm.
APPROVAL & SAMPLES / 25 pre-production sample pass books to be submitted immediately after the Order for approval. A few Pass Books are to be tested at select Branches. Bulk production to be taken up only after approval of the samples. The quality of the pass book should be exactly as per approved samples. Any deviation in quality of the pass book renders the stock liable for rejection. Required CD for the design would be provided by us. Get approval from us before taking up printing. CD to be returned to us after printing is completed.
Please Confirm.
DESCRIPTION / BANK'S DESIRED SPECIFICATIONS / SPECIFICATION OF THE PAPER OFFERED BY THE TENDERER
SUPPLY SCHEDULE / In 4- months(from the date of order) in instalments.
Delay in supply will attract penalty as detailed in Clause 11 of Part C: General Conditions of Contract of this document.
Please Confirm.
RATE / PLEASE QUOTE YOUR COMPETITIVE NET RATE PER PASS BOOK inclusive of the cost of paper & all TAXES, VAT, EXCISE, CESS,TRANSPORTATION, etc. Please round off the rate to nearest paise. DO NOT QUOTE MORE THAN TWO DECIMALS.
Please Confirm.
EMD / Earnest Money Deposit (EMD) : RS.1,00,000/- (Rupees OneLakh only) by way of DD on Bangalore Fvg. Canara Bank. Quotations without EMD are liable to be rejected. (DD OF Scheduled Commercial BANK ONLY SHOULD ACCOMPANY YOUR QUOTATION. QUOTATIONS WITH OUT EMD WILL BE REJECTED).
Please Confirm.
ORDER SPLIT DETAILS / TOTAL QUANTITY MAY BE DISTRIBUTED AMONG L-1 AND L-2 & L3 PRINTERS i.e., 50% to L-1 PRINTER & 30% TO L-2 PRINTER, & 20% TO L3 PRINTER. SUBJECT TO L2 & L3 PRINTER AGREEING TO EXECUTE AT L1 RATE,SUBJECT TO THE BANKS DISCRETION / REQUIREMENT.
BANK RESERVES THE RIGHT TO ALTER / MODIFY THE SAID PERCENTAGE. DEPENDING UPON THE URGENCY / CIRCUMSTANCES.
Please Confirm.
DESCRIPTION / BANK'S DESIRED SPECIFICATIONS / SPECIFICATION OF THE PAPER OFFERED BY THE TENDERER
PAYMENT / PAYMENT WILL BE MADE BY US, UPON YOUR SUBMITTING THE BILL & DELIVERY CHALLAN (LOT-WISE) TO THE ABOVE ADDRESS.
The supplier, in token of having used Specified paper has to certify as under on each Bill / Invoice under the signature of the authorised person / Proprietor / Director :-
“This is to certify that paper of _____ GSM PAPER manufactured / by M/s. ______has been used in manufacture of Pass book being supplied to CANARA Bank by us.”
Please Confirm.
SUPPLY TO / TO BE SUPPLIED DIRECTLY TO CANARA BANK, PRINTING SECTION, H.O., BADAMI HOUSE, NR SQUARE, BANGALORE-02.
Please Confirm.

Note 1: It may be noted that the specifications detailedaboveareonly illustrative and not exhaustive. The tenderer shall furnish the full details of the item offered with all the details including additional features over & above the minimum specified by Bank.

Note 2: Further the quantities indicated are rough assessment of Bank's requirement and Bank shall have the option to purchase (+) or ( -) 10% ofthe quantity specified in this bid at the same price and on the same bid conditions.

PART - C : General Conditions of Contract.

1. Earnest Money Deposit & SECURITY DEPOSIT:

  • The Quotation offer shall be accompanied by Earnest Money Deposit of Rs.1,00,000.00 (Rupees One Lakh only) by way of demand draft in favour of CANARA BANK payable at Bangalore.
  • EMD of the supplier whose bid is accepted will be converted into Security Deposit.
  • In case of vendors who are unsuccessful, DD for EMD amount shall be returned immediatelyon finalizing the L1 supplier.
  • The EMD shall not earn any interest till it is refunded.

SECURITY DEPOSIT: The supplier is required to provide a sum of 10% of the value of the order as Security Deposit, by way of Fixed Deposit with Canara Bank or a DD/Bank Guarantee of a Scheduled Commercial Bank in prescribed format in lieu of Deposit within 10 days of receipt of our confirmation as to acceptance of rates/calling for security deposit. Firm orders will be placed on receipt of Security Deposit/Bank DD/Guarantee. EMD earlier deposited will be converted as security deposit and balance security has to be provided by the supplier. EMD/Security Deposit of successful bidders would be returned within 60 days of successful completion of the entire order upon their request for refund in writing. NO INTEREST IS PAYABLE ON EITHER EMD AMOUNT OR SECURITY DEPOSIT FURNISHED/TO BE FURNISHED.

2. Supply Schedule, Destination and Agreement:

  • DELIVERY:- WITHIN 4-MONTHS FROM THE DATE OF ORDER (25% OF THE TOTAL QUANTITY ORDERED EVERY MONTH.
  • Failure to supply wholly or partly, as per terms of our order, non performance or non supply in time or supplying the materials which do not conform to the specification/quality prescribed or defective, will entail enforcement of one or more of the following:-
  1. Cancellation of the order in part or full and forfeiture of EMD/Security Deposit in part or full.
  2. Recovery of extra cost, if any, incurred by the Bank in securing the materials from other sources, due to the defect/delay in execution over stipulated time or otherwise, by adjusting the EMD/Security Deposit besides the Bank reserves rights to claim balance cost/damages.
  3. Rejection of the entire stock/ to the extent of defective stock.

AGREEMENT: The successful tenderer shall sign an agreement within 7 days from date of “acceptance of the tender” by the Bank in the prescribed form (Format enclosed) on a non judicial stamp paper.All legal expenses, incidental thereto shall be borne by the successful bidder. If the successful bidder / tenderer fail to sign the agreement within the stipulated time Bank reserves the right to cancel the “supply order” and forfeit the Earnest money deposit submitted by the supplier.

3. Defect Liability Period: The duration of the defect liability period is minimum 12 (Twelve) months. During this period the Supplier is responsible for making good any inherent or manufacturing defects in quality observed, though it might not be apparent or observed at the time of acceptance of stocks. In such an event, the supplier will have to replace the stock in part or full/ or compensate for the loss or inconvenience that it might have already caused or might cause to the bank on account of such defects or deviation from the bank’s specifications.

4. RATES:The tenderers/vendors should quote in figures as well as in words the rate, and amount tendered by them.

Rates: Special care should be taken to write the rates in figures as well as in words, in such a way that interpolation is not possible. The total amount should be written both in figures and in words. In case of figures, the symbol ``.' should be written before the figure of rupees and in case of words, the word `Rupees' should precede the amount and the word `Paisa' should be written at the end (up to 2-Decimals only), unless the rate is in whole rupees and followed by the words `only'.

While quoting the rate (schedule of quantities) the word `only' should be written closely following the amount and it should not be written in the next line. However, if a discrepancy is found;

i). the rates which correspond with the amount worked out by the tenderer shall unless otherwise proved be taken as correct. (OR)

ii). if the amount of an item is not worked out by the tenderer or it does not correspond with the rates written either in figures or in words then the rate quoted by the tenderer in words shall be taken as correct. (OR)

iii). where the rates quoted by the tenderer in figures and in words tally but the amount is not worked out correctly, the rates quoted by the tenderer will unless otherwise prove be taken as correct and not the amount.

All corrections such as cuttings, interpolations, omissions and over-writings shall be number as `c',`i',`o' and `ow' and initialed and total of such c, i, o and ow on each page certified at the end of the page with grand total at the end of the bill/schedule of quantities.

Tender shall be submitted on prescribed Form only.All rates shall be quoted on the proper form of the tender alone. Quoted rates and units different from those prescribed in the tender schedule will be liable for rejection.

5. VALIDITY& ACCEPTANCE OF OFFERS:

  • Offers should be valid for 60 (SIXTY) DAYSfrom the date of order and once an order is placed within that period, the rates are to be applicable until execution of the order by you or its completion irrespective of the time schedule prescribed for it/extension given (if any). Sales tax registration/TIN/VAT Number should be specified in your quotation/DC/Bills.
  • The Acceptance of the offers will rest with the Bank which does not bind itself to accept the lowest offer, and reserves to itself the authority to reject any or all of the offers received and cancel the entire tender process without assigning any reason.
  • Offers in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.
  • The Bank reserves the right to accept the offer in full or in part and the offerer shall have no claim for revision of rates/other conditions if his offer is accepted in part.
  • Offers with any conditions overriding our Terms & Conditions are liable for rejection.
  • This bid document is not transferable. Only the party, to whom it is issued, is entitled to submit the offer to the Bank.
  • The proposal and all supporting documentation submitted by the vendor shall become the property of the Bank.
  • No offer can be modified or withdrawn by a vendor after submission of Offers.

6. Preliminary Scrutiny: The Bank will scrutinize the offers received to determine whether they are complete and as per bid requirement, whether Quotation documentation as asked for and required to evaluate the offer has been submitted, whether the documents have been properly signed and whether items are offered as per the bid requirements.Offers not meeting the qualification criteria will be rejected.