GENERAL PRIVACY NOTICE Section 17.5
April 2018
PRIVACY NOTICE:HOUSING
Service specific details provided in addition to
the Council’s General Privacy Notice – please see Sections 1 to 10
Service Area: / RIGHT TO BUYContact details: /
Date reviewed: / April 2018
PURPOSE WHICH THE INFORMATION IS BEING SOUGHT:
1 / To determine a tenant’s Right to Buy application.
2 / To deal withmatters arising under the transfer or lease of a previously conveyed council house or flat.
3 / To administer leasehold and shared ownershipproperties and respond to any enquiries that arise in connection with them.
INFORMATION WILL BE HELD IN THE FOLLOWING FORMS:
1 / Paper.
2 / Electronic document retention system.
3 / Email pending filing within the relevant document retention system.
THE INFORMATION WILL BE USED TO:
A / Comply with a contractual obligation(e.g. perform the landlord’s obligations under a lease).
B / Comply with a legal requirementincluding (but not limited to):
- The Housing Act 1985 when determining a Right to Buy application
- Landlord and Tenant Act 1985for leasehold management purposes
- Landlord and Tenant Act 1987 when formally demanding service charges
C / In accordance with the data subjects’ consent when responding to property enquires.
THE TIME THE INFORMATION WILL BE HELD:
As provided for in the Document Retention Schedule attached to the General Privacy Notice and supplemented by the schedule below at section 17.6.
WHEN & WITH WHOM THE INFORMATION WILL BE SHARED:
With whom / When
Valuer (Bennett Jones) for the purpose of valuing the property for Right to Buy purposes. / During the Right to Buy process
Surveyor (MJ Rees) for the purpose of providing a survey print for Right to Buy purposes. / During the Right to Buy process
Energy Performance Certificate for Right to Buy purposes / During the Right to Buy process
Local Authorities and Housing Associations where the Right to Buy applicant has had tenancies with other social landlords. / During the Right to Buy process
Local Authority Counter Fraud Unit and Audit Unit for the purpose of investigating fraud on Right to Buy applications / During the Right to Buy process through to completion and post completion
Ministry of Defence where the Right to Buy applicant has had Armed Forces accommodation. / During the Right to Buy process
National Anti-Fraud Network, Individual Insolvency Register (The Insolvency Service) and Stroud District Council Benefits Service for the prevention and detection of fraud. / During the Right to Buy process
Relevant internal council services for Right to Buy purposes including (but not limited to):
- Legal Services
- Tenant Services
- Elections
- Finance Services
- Development Services
- Revenue & Benefits
Relevant internal council services for dealing withmatters associated with transfer documents and deeds including (but not limited to):
- Legal Services
- Tenant Services
- Development Services
Relevant internal council services for workassociated with Shared Ownership properties including (but not limited to):
- Legal Services
- Tenant Services
- Finance Services
- Development Services
Stroud District Council Elections for the purpose of processing an Area of Outstanding Beauty (S157 of the Housing Act 1985, as amended) consent. / At S157 application for consent
Gloucestershire County Council Highways for the purpose of Right to Buy application. / During the Right to Buy process
External solicitors for dealing with solicitor enquiries that arise on Shared Ownership and Leasehold properties. / Upon receipt of enquiries
Mortgage lender for dealing with a Deed of Postponement application. / Upon receipt of Deed of Postponement application
External solicitors for dealing withmattersassociated with transfer documents and deeds including (but not limited to):
- Section 156a and Section157 enquiries under the Housing Act 1985
- requests for Deed of Release, Deed of Postponement and consent for alterations
- Enquiries relating to the repayment of Right to Buy Discount.
The First Tier Tribunal (Property Chamber) for the purpose of responding to an appeal regarding the landlord’s refusal of the Right to Buy application. / During the claim