Supplier Quality Assurance Flow Down Requirements –General Commodities (Not Covered Elsewhere)QA-14P-20

July 28, 2017

Date:
Purchase Order or Subcontract Number:
Quality Assurance Evaluator:

Purpose

Thisdocumentprovidesthe minimum clausesusedto defineSAIC’sQuality Assurance (QA) requirements specified to suppliers and subcontractors of a General Commodities (Not Covered Elsewhere). These clauses should be reviewed by Quality Assurance and supplemented to meet the specific project’s needs.

Scope

Therequirementsdefinedherein, and as supplimented by QA,areto be included ascontractualrequirements,inadditiontoany Purchasingand/orEngineeringrequirements,andmustbecompliedwithasreferencedonasupplier’s Purchase Order(PO)orSubcontract. For those parts being supplied to SAIC the supplier accepting a PO or Subcontractshall enforce the same specified requirements on their sub-tier suppliers or vendors.

Note: This document is intended only for the procurement of detailed parts of the commodity specified. For parts that include multiple commodity types and all assemblies Quality Assurance should develop a specific list of applicable clauses using document QA-13P.

ReferenceDocuments

DocumentNumber / Title
ISO9001 / QualityManagementSystems—Requirements
MIL-STD-129 / MilitaryMarkingforShipmentandStorage

1General Quality Assurance Clauses

1.1Documentation

CopiesofallSAIC documentationareavailablethroughtheSAIC PurchasingDepartment. Allothernon-SAIC documents,standards,orspecificationsshallbeobtainedbythesupplierthroughothersources. The latestrevision(s)ineffectonthedateofordershallapplyunlessotherwisespecifiedbySAIC.

1.3 QualitySystem

Thesuppliershallhaveandmaintain,throughoutthelifeofthePOorsubcontract,aqualitysystem adequatetoensurecompliancewithallP.O./Contract requirements. Thisdoesnotrelievethesupplieroftheirultimate responsibilitytofurnishcompliantproductsand/orservicestoSAIC,regardlessoftheirparticularquality system. Uponrequest,thesuppliershallpermitaSAICQualityRepresentativestoauditthesupplier’s qualitysystem,whichmayincludethereviewofpreviousauditreportsfromthirdpartyauditors.

1.5SupplierNonconformances

Acceptanceofproduct that is in any way nonconformingistheprerogativeofSAIC. The suppliershallnotifySAICofnonconformingproductspriortoshipment,usingtheSupplier’s nonconformance documentation. The nonconforming material documentationshallinclude a detailed description of the nonconformance, the supplier’s recommended disposition, and a statement indicating the corrective action taken to preclude or minimize recurrence of this condition (including effectivity). Suitable analysis (structural, thermal, stress, etc.) must be included justifying the integrity of the part in question. This documentation shall besubmittedtotheSAIC Buyer forMaterial Review Board disposition. If the recommendeddispositionisapprovedbySAIC,thesuppliershallreferencetheirnonconformance recordnumberonthepaperworkaccompanying theproduct and including a copy with its delivery. Insomecasesit maybenecessaryforthesuppliertoprovideoneormoreproduct samplesto SAIC forevaluationbeforeafinaldispositioncanbemade.

1.6Records/Reports

Recordsand/orreportscontainingqualification,inspectionandtestresultsmustbemaintainedonfileat thesupplier’sfacilitythroughoutthelifeofthecontractandfor a period of _3_ years after delivery. These shall be madeavailableforreviewbySAIC representativesand/orrepresentativesoftheprimecontractingagencyuponrequest.

1.7Initial Acceptance

Initial acceptance of product by SAIC may be determined through source inspection, certification, sampling or 100% inspection and/or test. SAIC reserves the right to return, at the supplier’s expense, any or all nonconforming product determined to be the supplier’s responsibility. SAIC's initial acceptance does not relieve the supplier of the responsibility for correcting nonconformance’s detected subsequent to SAIC’s initial receipt and inspection.

1.8RepairedorReworkedProducts

Productsresubmittedbythesupplier,followingpreviousSAICrejection,mustbesegregatedandshownasseparateproductsonthesupplier’sshippingdocumentsandcertifications. Thesupplier’sshipping documentsandcertificationsmustidentifytheseproductsas"REPAIRED"or"REWORKED"products, andmustreferencetheSAICNonconformingProductReport(NPR)numberfromwhichtheywere originallyrejectedandreturned.

1.9CorrectiveAction

Promptactionshallbetakenbythesuppliertodetectandcorrectunacceptableconditionsthathave resulted,orcouldresult,intheproductionofnonconformingproducts. Thesupplier'scorrective actionsystemshallcoverallphasesofmanufacturingactivitiesfrommaterialprocurementthrough deliveryofproductstoSAIC,includingcorrectiveactionwithsub-tier suppliers(whenrequired). Suchrequests requiretimelyresponsesandshouldincludethefollowinginformation:Analysisoftherootcauseofthe problem,statementoftheactiontaken to correct the condition and prevent or significantly reduce recurrence,andtheeffectivityofthe correctiveaction taken (date or serial number). Whencorrectiveactionis requiredforGovernmentSourceinspectedproducts,thesuppliershallcoordinatesuchactionwiththe GovernmentQualityAssuranceRepresentativeassignedto thisplant. AllSAIC requestedcorrectiveactionrequiresfinalapprovalbySAIC.

3Inspection/Surveillance

3.8 Major Changes

Upon receipt of a PO, the supplier shall notify SAIC of any changes to the product, since SAIC's last procurement, that have been implemented, or will be implemented, prior to delivery. Major changes include any change in the materials, processes, or configuration that may affect form, fit, function, interchangeability, reliability, or appearance of the product.

3.9Notification of Facility Moves

The supplier shall not move the production of products for SAIC to another facility during the performance of the PO, without promptly notifying the SAIC buyer and affording SAIC an opportunity to approve said facility, prior to the move.

3.13MaterialReviewBoardAuthorization

Thesupplierisnotauthorizedtoperformor disposition any type of Repairor Use-As-Is disposition without written SAICMaterial ReviewBoard(MRB)approval. Repair is defined as anydeviationfromtherequirementsoftheapplicabledrawingsorspecifications.Suppliers desiring MRB authority shall petition in writing to the SAIC Buyer.

7PackagingForShipment

7.1PackagingForShipment

Productsrequireprotectionfromphysicalandmechanicaldamage.Protectionshallbebywrapping, cushioning,productcompartmentalization,cartonizing,orothermeanstomitigateshockandvibration duringhandlingandshipment.

7.2Painted Product Surfaces

Painted product surfaces must be suitably protected from damage during transit and storage.

13Workmanship

13.1 Workmanship Standards

The latest version of the following workmanship standards shall apply, as a minimum, to the purchase order, unless stated otherwise in writing by SAIC.

a.Printed Circuit Boards (PCBs) IPC–A-600 Class 2.

b.Printed Circuit Board Assemblies (PCBAs) IPC-A-610 Class 2.

c.Cable/Harness Assemblies. IPC/WHMA-A-620 Class 2 and the Component Manufacturing Installation/ Application Instructions.

d.All other commodities shall comply with any workmanship requirements stated in the applicable drawings, specifications, or supplier’s own workmanship standards/inspection criteria.

REVISION SUMMARY:

Effective Date / Description of Change
Ocotber 07, 2016 / Initial issue of document.
July 28, 2017 / Removed references to QA-13 and QA-08 from within document.

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Refer to the Process Asset Library (PAL) for the latest published version of this document.

The information in this document may not be used, reproduced, disclosed, or exported without the written approval of SAIC.

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