General Application

Student Activities Board

General Application

Name: ______

Date Submitted: ______

ABOUT SAB

MISSION STATEMENT

SAB shall provide social, multicultural, recreational, and educational activities which are sensitive to and serve the needs of the entire campus and surrounding community, with an emphasis on the student body. In the process of providing these activities, it shall be the goal of SAB to provide an opportunity for members to develop life skills through their involvement in SAB.

ORGANIZATION STRUCTURE

The Board is composed of 3 main entities: three (3) executives, seven (7) committee chairs, and seven (7) committee vice chairs. The executives include the Director of Programming, the Director of Marketing, and the Director of Finance; they are responsible for directing and overseeing the operations of the organization as a whole. The seven (7) committee chairs lead and coordinate the efforts of seven committees that program all of SAB’s events. The seven (7) committee vice chairs assist the chairs with their efforts in programming all of SAB’s events. The committees include:

§ Campus Life

§ Concert

§ Diversity

§ Engaging Issues

§ Film

§ Outreach

§ Spirit and Traditions

APPLICATION PROCESS

Candidates should complete the attached application, initial all of the items on the attached Applicant Checklist, and include all requested application materials listed under Position Overview. All required application materials must be submitted to the front desk of the Student Involvement office in SAC W310 by Tuesday March 21st at 5:00 pm. Late applications are not required to be reviewed or considered.

The selections committee is not required to offer interviews to all applicants and retains autonomy in acting within SAB constitution to provide interviews to applicants who seem most ready for a position with SAB. Additionally, they are less likely to interview applicants who turn in incomplete applications.

Interviews will be offered to specific candidates and held within one week of the application deadline. Further information, including the exact time and location, will be distributed to candidates who are invited to interview. It is the responsibility of those candidates to watch for this information and to sign up for and attend an interview time. The selections committee is not required to follow up with candidates to make sure they have signed up for an interview time or that they actually attend their designated interview. The selections committee will continue to move forward with the interview and hiring processes.

Information about applicants, their applications, and their potential interviews is kept confidential.

OFFICE VISITS

All applicants are encouraged to visit the Office of Student Involvement to ask questions and gain a better understanding of the organizational environment prior to submitting an application. We are located on the third floor of the Student Activities Center in suite W310E.

Specific questions may be addressed to:

§ Elaine Surdyke (), Graduate Assistant and Advisor to SAB

§ Stuart Neff (), Student Activities Center Coordinator of Special Projects

ELIGIBILITY

Applicants must meet the eligibility requirements of a minimum 2.5 cumulative GPA and have student status that is at least part-time in taking (6) credit hours at the University of Louisville during the semesters of their potential involvement with SAB.

POSITION OVERVIEW

Office hours, event coverage, and meetings are absolutes when it comes to being involved in SAB. The prioritization of your commitment as an SAB member is as follows: School, Family, Faith, and SAB.

As you can see, the SAB is a high priority and for good reason.

§ First, it is a position of responsibility. You are working for more than 20,000 students who have a stake in the University of Louisville’s community, and they have, in turn, entrusted us to select students who will live up to their expectations.

§ Second, the Student Activities Board has a large budget that has been collected from the student body that is to provide students and other members of the campus and local community with entertaining, educational and/or enriching programs that are reflective of contemporary issues and trends.

DESIRED SUCCESS FACTORS

Revised 03/10/15

§ Team-player attitude

§ Uses information effectively to support decisions and recommendations

§ Strong organizational skills

§ Willingness to take responsibility for actions

§ Commitment to diversity

§ Commitment to programming for student interest

§ Approaches new challenges with creativity and insight

Revised 03/10/15

ACADEMIC REQUIREMENTS

§ Must have and maintain a minimum cumulative GPA of 2.5.

§ Be a student at the University of Louisville during their entire term of office

§ Be enrolled in at least 6 credit hours per semester, excluding summer (August 2017 – April 2018)

REQUIRED APPLICATION MATERIALS

§ Completed application

§ Responses to application questions

§ Completed, initialed Applicant Checklist (attached)

§ Applicants for all positions are also strongly encouraged to submit a resume.

IMPORTANT DATES

The following is a list of events that board members will be expected to attend:

§ SAB General Board Meetings, every Friday at 2:00PM (tentative) in SAC W303A

§ Summer 2017 Retreat (date TBA)

§ Select Welcome Weekend Events (mid-August, 2017)

§ Select Homecoming Events (mid-October 2017, dates TBA)

§ Crawfish Boil #32 (April 20, 2017, 2pm-10pm)

§ Winter Retreat (early January 2018; date TBA)

§ International Fashion Show (late January 2018; date TBA)

§ Crawfish Boil #33 (April 2018, 2pm-10pm)

SAB COMMITTEE DESCRIPTIONS

Diversity Description

The Diversity Committee provides programs for the university's student body that focuses on the immersion and understanding of multiculturalism by providing events that celebrate different aspects of diversity both on campus and in the community. The signature event of the Diversity Committee is UofL’s largest student-planned event of the year, the International Fashion Show.

Engaging Issues Description

Engaging Issues: The Engaging Issues Committee provides events that enlighten the student body by shedding light on influential topics and affairs as well as providing a safe environment for the expression of individual beliefs and ideologies.

Film Description

The Film Committee programs films for The Floyd Theatre, showcasing a variety of films weekly and programming special film events.

Spirit & Traditions Description (no positions open at this time)

The Spirit and Traditions Committee organize traditional events while incorporating new ones. Some of our Traditions include the Crawfish Boil, Block Party, as well as Homecoming festivities. Events encompass many different aspects aimed to unite the University of Louisville community and instill a sense of Pride and Belonging.

Outreach Description

The Outreach Committee promotes engaging events specifically geared toward underrepresented organizations and groups on campus (e.g Commuters, Graduate and Professional Students, HSC Campus, etc.). Outreach events are designed to encourage involvement and community both on and off campus while catering towards the specific needs of each group.

Campus Life Description

The Campus Life Committee programs and promotes socially engaging opportunities for students that are, but not limited to, comedy, entertainment, and performing arts shows. The goal of the campus life committee is to create a vibrant and inclusive atmosphere that is representative of our campus culture.

Concert Description

The Concert Committee focuses on planning events that provide a variety of musical experiences for the University of Louisville community on campus and within the community.

POSITION(S) APPLYING FOR:

Chair Vice Chair

AREA(S) APPLYING FOR:

APPLICANT INFO
Full Name: / Student ID:
Last / First / M.I.
Local Address:
Street Address
City / State / Zip Code
Permanent Address:
Street Address
City / State / Zip Code
Contact Information: / Cell Phone #: / Permanent Phone #:
Email Address:
ACADEMIC STATUS
College: / Classification (Fr/So/Jr/Sr/Grad):
Major(s): / Current Cumulative GPA:
Minor(s): / Expected Date of Graduation:
Check if Non-Traditional Student (25 or older): / If so,when did you first start at U of L?
INVOLVEMENT
Please list any organizations, internships, employment, and other specific commitments that you plan to uphold during your tenure with SAB. If more space is needed, please attach additional involvement on a separate sheet.
Employer/Organization: / Title/Responsibility: / Avg. Hours/Week: / Start/End Dates:
Anticipated course load during the associate directorship, if selected: / Cr/hrs.
PROFESSIONAL/ACADEMIC REFERENCES
Please provide two (2) professional/academic references. We request that you include at least one (1) professional reference.
Name of Reference / Title / Phone #
Do we have permission to contact this individual? / YES / NO
Relation to Applicant
Name of Reference / Title / Phone #
Do we have permission to contact this individual? / YES / NO
Relation to Applicant
DISCLAIMER & SIGNATURE
I certify that all of the information herein is correct and complete to the best of my knowledge and understand that falsification of any information provided herein can result in my immediate removal from my leadership position. Additionally, I give the Student Activities Center Administration, Student Government Association, and Student Activities Board full access to my University of Louisville academic and enrollment record. I understand that this information will be kept confidential.
Applicant’s Signature / Date

Please answer the following questions and note that not all applicants need to answer all questions; you only need to answer the questions that apply to the position(s) for which you are applying. Feel free to attach your responses in a separate document.

GENERAL QUESTIONS
(ALL APPLICANTS MUST ANSWER)

a) Describe your past leadership and programming experience. Explain how it would positively contribute to your desired position(s).

b) What, if any, is your prior involvement with UofL’s Student Activities Board? Explain how any experiences with SAB contribute to your interest in this position. If you have had no experience with SAB, explain why you want to become involved at this time and any relevant experience you have had.

c) Describe some of the characteristics of a “successful” event.

d) How will your desired position(s) fit your strengths? How will your desired position(s) challenge you?

e) If hired, you will work with a Chair or Vice Chair, as well as other university students and staff. What do you need in a working partner? What do you not want? What do others need to know about your working style?

f) How might you work collaboratively with other SAB committees and organizations outside of SAB to enrich your work? Please list an example and explain its benefits both for SAB and for the collaborating organization(s).

g) What are your academic, work, and personal commitments for the upcoming academic year, including the summer? Where would SAB fall in your prioritizing of these commitments?

h) Outline an idea for an outstanding event from conception to execution in detail. Make it creative and unique to UofL’s student body. Assume that you have a budget large enough to accommodate your desired event and that you have a team of about ten volunteers to work with.

Initial
here
_____ / I have attached all items listed under “Required Application Materials” in the Position Overview section of this packet.
_____ / I have made arrangements for an office visit or have contacted an SAB Board member regarding any questions I may have.
_____ / I have viewed the Student Activities Board website at uoflsab.org.
_____ / I am a taking minimum six (6) credit hours at the University of Louisville.
_____ / I have at least a 2.5 cumulative grade point average.
_____ / I have read and fully understand all sections in this packet, especially “About SAB” and “Position Overview.”
_____ / I have read and fully understand the terms and responsibilities of the SAB Executive Directors, Committee Chairs, and Vice Chairs as described in the Position Descriptions.

I understand that if selected:

_____ / I will be expected to uphold responsibility to the student body for the successful planning, promotion, and execution of events.
_____ / I will be expected to hold regular office hours according to the requirements listed under “Position Description” for both the chair and vice chair.
_____ / I will be expected to participate in the following weekly meetings:
§ Board Meetings on Fridays
§ Committee Meetings on day chosen by Chair and Vice Chair
§ Advisor meetings on day chosen by Chair, Vice Chair, and Graduate Advisor
_____ / I will be expected to attend and support SAB events (a minimum of 50%)
_____ / I will be expected to act collaboratively in my position, both maintaining my own responsibilities and duties and also collaborating with the entire SAB board for the success of the entire organization.

– THE BIG ONE –

_____ / I really want to make next year’s Student Activities Board the best it has ever been in my capacity. I want the valuable real-world work experience, and I want to have all the fun that goes along with putting on concerts, lectures, comedians, festivals, and everything in between. I want to walk away from an event that hundreds of people enjoyed knowing that I played an integral role in making it happen. I want to make it happen, and I want to make it awesome.

Revised 03/10/15