GEAUGA COUNTYBOARD OF

DEVELOPMENTAL DISABILITIES

BOARD MINUTES

December 21, 2016

Board Members PresentAdministrationBoard Members Absent

Dennis SchmidtDon RiceMartin Miller

Laura JansonSteve Tucker

Mark JacksonConnie Scanlon

Thomas MetcalfeTami Setlock

Nanette WarholicMegan Thirion

Michelle Hawthorne

John Bonko

  1. ETHICS COUNCIL: 5:55 P.M.

The Ethics Council reviewed the attached listing of direct payments to affected persons in the financial transactions for November 2016.

II. CALL TO ORDER: 7:00 P.M.

a. Roll Call: 2016 Board

A call of the roll indicated that all Board Members were present with the exception of Mr. Miller. There being a quorum present, Dr. Schmidt, President of the Board, called the meeting to order.

b. Approval of the Minutes:

Ms. Scanlon introduced Resolution 16-81(A) approving the minutes for the October 19, 2016 meeting. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting

c. Acceptance of Donations:

Ms. Scanlon introduced Resolution 16-12(D) acceptingdonations during the past month. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

d. Personnel Actions:

Ms. Scanlon introduced Resolution 16-12(D) acceptingdonations during the past month. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

e. Resolutions of Appreciation:

Ms. Scanlon introduced Resolutions of Appreciation 16-82 and 93(A) for the Mayfield High School Interact Club and Ms. Warholic for her service to the Board. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. FINANCIAL ACTIONS:
  1. Financial Statement Review (All Funds):

Mr. Tuckerprovided a review of financial statements for all funds.

  1. Ethics Council Recommendations:

The Ethics Council did not meet due to lack of a quorum.

  1. Financial Transactions and Voucher Approvals:

Ms. Scanlon introduced Resolution 16-21(B) detailing financial transactions for the period. Accordingly, these Resolutions were approved, are attached, and made part of the official minutes of this meeting. Resolution 16-22(B) approving voucher schedules for the period was not acted upon due to lack of approval from the Ethics Committee.

IV. BOARD STATUS REPORTS

Mr. Rice reviewed the Board status reports: Population Served, Human Resources, Waiting List, Employment and Habilitation Services, and Abuse, Neglect and other Major Unusual Incidents. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

V. PROGRAM REPORTS

Mr. Rice introduced status reports from the agencies programs. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

VI. NEW BUSINESS:

a. Approvals:

  1. Annual Plan

Ms. Scanlon introduced Resolution 16-83(A) approving the 2017 Annual Plan. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. 20/20 Vision

Ms. Scanlon introduced Resolution 16-84(A) approving the 20/20 Vision for the agency. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. Medicaid Match

Ms. Scanlon introduced Resolution 16-85(A) approving the 2017 Medicaid Match. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. 2017 Board Meeting Calendar

Ms. Scanlon introduced Resolution 16-86(A) approving the Calendar of Board Meetings for 2017. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. Then and Now - JFSA

Ms. Scanlon introduced Resolution 16-87(A) approving Then and Now for Jewish Family Services Association for services rendered in 2015. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. Health Insurance

Ms. Scanlon introduced Resolution 16-88(A) rescinding Resolution 16-75(A) and approving health insurance for the Boards employees for 2017. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. Position Descriptions

Ms. Scanlon introduced Resolution 16-89(A) approving changes to position descriptions. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. 2017 Contracts

Ms. Scanlon introduced Resolution 16-90(A) approving additional service contracts for 2017. Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

  1. Accounting and Payroll Authorizations

Ms. Scanlon introduced Resolution 16-91(A) approving changes to the Geauga County Auditor’s Office Accounting & Payroll Authorization Forms.Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

b. Issues:

  1. MEA Decertification Update

Mr. Rice explained the progress on the MEA’s decertification efforts. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

  1. What Board reports are valuable

Mr. Rice inquired of the value of the existing board reports and what changes could be made to improve the reports. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

  1. Siffrin Liability

Mr. Rice informed the board of Siffrin’s request to help held harmless with the greenhouse issue.. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

  1. Board Procedure

Mr. Rice informed the board of the changes in the Board health insurance procedure to better align with the Affordable Care Act. This information is contained in the Board Packet for this meeting and made part of the official minutes of this meeting.

VII. OTHER BUSINESS:

Dr. Schmidt called for any other business or comments from the Board or the public.

VIII. EXECUTIVE SESSION:

Ms. Scanlon introduced Resolution 16-92(A) adjourning into Executive Session pursuant to ORC 121.22(G)(1) ) “To consider the appointment, employment, …, or compensation of a public employee or official, …” Accordingly, this Resolution was approved, is attached, and made part of the official minutes of this meeting.

IX. ADJOURMENT:

There being no further business, Dr. Schmidt adjourned the meeting.

The Next Board meeting will be January 18, 2017.

Submitted: Approval:

Donald L. Rice II,SuperintendentDennis Schmidt,Board President

cc: Bd. of Geauga Co. Commissioners

Geauga Co. Probate Court

Geauga Co. Prosecutor

In compliance with O.R.C. 121.22; an audio copy of these minutes are kept on file at the Geauga County Board of Developmental Disabilities Administrative Offices. Further information contact the Superintendent.

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