GARWAY VILLAGE HALL TRUSTEES.
Minutes of meeting held on Monday 6th March 2017
1Present.Janet Pullen, Mikki Pullen, Malcolm Howard, Chris Strange, Adam Adamson Colin Robinson, Richard Sparey. The chair welcomed Richard Sparey to the meeting as an observer from the Parish Council
2Apologies.Charlie Russell.
3Minutes of last meeting. These were agreed and signed.
4 Matters arising. a. MWH reported that Clydesdale Bank will respond to our application within 5 days. b. Mat in kitchen doorway. MWH to secure a washable mat to cover broken lino in the kitchen entrance c. Old hall MWH reported that Mike Brewers daughter had a contact in the English heritage group who may be interested in purchasing it. MWH had also sent an email request to them.
5Treasurers Report. The treasurer reported the following balances in our accounts. Treasurers account 00517641. £11,098.15. New Hall account 00667929. £10,129.83. Instant account 07016532. £ 380.80. Treasurers 2nd account. 17221360. £ 167.60. The treasurer gave the electricity metre takings to CR to pay in. It was £191.00.
6New Community Centre. MWH reported that the works were on schedule. The earth works are complete. The roadway and car park are finished. The pupils of Garway School buried a time capsule in the foundations. This was widely reported in the local press. The first valuation from the contractor has been received and approved by John Crooks. A copy of the report has been sent to Big Lottery by MWH. Western Power were installing a 3phase supply and the pole will go in on 16th March. There is £100. To pay to Green Energy but we have a signed agreement with William Powell requiring them to fund all electricity supply costs during construction. Installation of solar panels will cost £15k. This will provide a 14kw supply to cover all our electricity needs. Panels would be on south/west roof. We will have excess power butsale of this will be unavailable since because of the grantwe can’t apply for the feed in tariff in the future. The recommendation is that the excess should be used to heat water instead and stored in batteries in the future. We have currently two quotes for Kitchen equipment from Nisbetts and Axon. These quotes were sent to Trusthouse Foundation for their review and as a result they have sent us a cheque for £10k. We are currently reviewing the quotes and will place an order in due course. We have applied for and given 4 bike stands from Life Cycle UK. These stands were delivered on 3rd March and will be installed at the new community centre later in the year.
7Sale of existing hall.We have been contacted by a local landowner regarding his potential interest in the existing Hall site. These discussions are ongoing and subject to confidentiality. Details will be released in due course.
8A.O.B. A. Sculpture. Matt Sanderson has offered to produce a sculpture to enhance the site. This would be combined with a 3 ton piece of rock found on site placed in a suitable location to the side of the roadway. Matt will advise on its suitability and provide a suggestions for a design for our review. B. Liz Butcher had asked that we ensure the outside lights of the hall are switched off as these shine into their bedroom. MWH agreed to place notices by the light switches concerned requesting users to keep them off. C. Nigel Deeley requested a payment of £47.00 to renew the Garway Live web site. This was agreed. D. Official opening of the new Community Centre. It was agreed by 4 to 1 that HRH Prince Charles be asked to officially open the centre. CR was to contact the Duchy of Cornwall.
9Date of next meeting. The next meeting will be held on Monday 3rd April 2017 at 8p.m. in the Garway Moon.
*Item 7 Subject to confidentiality and for discussion by the Trustees