GALENICALS COMMITTEE MEETING Minutes

GALENICALS COMMITTEE MEETING Minutes

Location:DHB

10thJanuary2016; 6 – 7pm

Present

Chloë de Souza (CdS)

Andrew Armson (AA)

Amy Samson (AS)

Anjie Mosuro (AM)

Ted Caplan (TC)

Jo Miles (JM)

Alexandra Hunter (AH)

Ollie King (OK)

Jonny Bray (JB)

Shamus Butt (SB)

Apologies

Caitlin Biliyard (CB)

Eliane Blows (EB)

Emma Sanders (ES)

Ollie King (OK)

Lauran Noël (LN)

Tom Lyons (TL)

1. Matters Arising from Previous Minutes

2. President Matters

Curriculum review student focus group
2 reps from each year
If anyone wants to attend get in touch with Chloë
JB volunteered
ES – confirm with Chloë
Elections
CdS will forward emails to AM who will copy to all the committee members and send to everyone
Handovers + handover meal
Everyone should be handed over by 10th of April
When is the meal? – Friday 15thApril
GMC
Everyone happy with the plans
AA, AS and CdS to be interviewed
We have been selected to deliver a presentation to the GMC
Three presentations: Galenicals, student choice and 3d week

3. Vice President – Amy Samson

General Update
Streamlining of online resources
Medical school website for assessments
Hippocrates for extra e-learning
Blackboard
AS proposal – BB:exclusively unit orientated announcement, grades, lectures and submission for the unit
Hippocrates will then be an extra resources learning site for all years
Medical school website – assessments and core curriculum (this would include all handbooks)
AS would value your input!
Still three different places you can get information and resources from, so it needs to be clear where you can find things
AS: spoke to Dominic, about making a template for each unit for blackboard to streamline it and make it clear what content they can put in each section
AS; We need a rebranding of the different sites
SB: it might be useful if you can only access Hippocrates via BB e.g. permanent side tab
SB: CCA has been streamlined into e-biolabs

4. Vice President – Andrew Armson

General update
Met with IT guys about academy specific things regarding wifi
The tech guy is doing an assessment over the next two weeks
From this point on we can start cluing up students
Careers week
Sent a draft timetable
In light of junior doctor stuff, some are thinking about careers outside medicine – we can see if the faculty would like to incorporate this into the careers week
Medico-legal and management are covered but still need to explore other areas
OSCE plans leaked – now faculty telling everyone what stations are happening each day
Two taught revision days of revision over the revision fortnight (optional, put on by each unit)

5. Future Committee Roles

Careers rep and shows will be removed from the committee
CB does not think this role is necessary, there is now a careers week – with the same speakers
Careers week is now much better organised
Careers fair, historically poorly attended
Careers week will continue in the new curriculum and there will be taster weeks too, thus no need to run a careers fair next year
Everyone in agreement – all in attendance in favour
Shows rep will be removed from the committee
Shamus has created a booking calendar, with each show having a set number of hours per week to utilise, if they need bigger bookings they can get in touch with committee and we can work logistics
Any issues can be resolved by the presidents x3, webmaster and secretary
We have already voted in favour of a sponsorship rep – thus they will deal with t-shirts etc.
CLIC, PCR and CR not linked to anyone, thus music rep can be known as performing arts rep and can go to the PA rep and have a link into the committee
Medic Drama can be the overarching group with its own treasurer. It can be an official sub-society and can oversee PCR and CR
Therefore new committee – core 5, sponsorship rep, PA rep, 2x Ents, 2x sports rep, webmaster, alumni, international and alumni
Preferably an intercalator for the sponsorship rep

6. Updates from committee members

Treasurer
General update
Going to start auditing accounts imminently
Regarding OSCE event – if worst comes to worst regarding Zeshan can we give £100?
Two year groups will be attending and it’s a very good event – should be likely we sell books, but has referred Leong to TC

Careers
General update
Career’s Fair Progress Update
Books for Zeshan will be sold, soeveryone needs to be there to sell!
PCR –15th March
CR – Rhydian unable to organise it and no one wants to take charge. Anna Taylor wants to produce and not write. James Dickens wants to write some
Lots of scenes, no structure, we need someone to do this
Whose role to book a venue?
Whoever is producing – potentially Anna Taylor
CLIC dress rehearsal on the evening of the careers fair
ES and AH and OK absent – ski season and nil by mouth
Everyone else MUST be present
Not necessarily for the whole day, but at least an hour of your day, if there is a specific time of day that you would like – let CdS know

Ents
General update
Spring Ball
Finally sorted.
The cheques from the bar crawl charities still haven’t been cashed
AH to chase LN, to check they have been sent
Issue with Ashton Court regarding charging extra for the entire day because of the dodgems – now resolved

Alumni
General update
Alumni event
Union – moved from the Anson rooms to the bar, JB told them it needs to be changed, as the bar is far too small
JB recently went to see the Union people and found out that the Asnon rooms are booked for a training event during the day but free at night – difficulty to have an evening event because of travel times
Cds: Have you looked into Wills?
JB: Looked into Wills initially but I haven’t recently
CdS: Speak to Andrew Pearce – faculty manager, email to tell him you’re having difficulty with room booking
CdS: Or speak to Eugene – as he is very pro alumni
AS: get in touch with me, tell me exactly what has happened and what you would like to happen and I can help you sort things out
CdS: (directed at JB) Were you aware of the old boy’s rugby event this weekend?
CdS: It’s okay if you were not. I was not aware. These are the things we need to encourage student and faculty to go and watch
CdS: I think we should invest in banners for sports and music
Will be used very frequently – JM: varsity, NANTES, old boys etc.

Webmaster
General update
Completed career’s fair poster
CdS: try and stagger things when posting on Fb – little and often, not just all at once in one day
SB: I spam becauseit gets more views but when done little and often, it is not seen by as many
SB: Pictures are seen by more people
CdS: Everyone should attach pictures to their posts so that they gain more views
SB: Website – there’s a template agreed on that will be used to revamp the site (Jupiter) $60 one off
SB: It may be necessary to re-register on the new website? – There are issues with copying all the members, 20 per page. So you can only copy 20 at a time, which makes it very tedious.

7. AOB

Events Calendar
A lot of feedback, came up at SSLC, that the staff do not know what events are going on in our world
On the website we can have an events calendar and presidents of societies will be able to upload their events to the website calendar and can update this – everyone must make this clear in handover!
AP – LN ask about Zeshan updates
Cake rota
Chloë

8. Date of Next Meeting