FY14 CAREER and TECHNICAL EDUCATION ORGANIZATION (Ctso) GRANT PROGRAM, Year 1 of 4

Notice of Grant Opportunity

FY14 CAREER AND TECHNICAL EDUCATION ORGANIZATION (ctso) GRANT PROGRAM, Year 1 of 4

HEATH OCCUPATION STUDENTS OF AMERICA(HOSA)

13-BE21-G06

Christopher D. Cerf

Commissioner of Education

BarbaraGantwerk

Assistant Commissioner

Division of Student and Field Services

MarieBarry

Director

Office of Career and Technical Education

May2013

Application Due Date: June 20, 2013

NEW JERSEY DEPARTMENT OF EDUCATION

P.O. Box 500

Trenton, NJ 08625-0500

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STATE BOARD OF EDUCATION

ARCELIOAPONTE……….…………………………………………………..
President / Middlesex
ILAN PLAWKER……………………………………………………………….
Vice President / Bergen
MARKW.BIEDRON…………………………………………………………. / Hunterdon
RONALD K. BUTCHER…………………………………………...... / Gloucester
Claire Chamberlain Eckert………………………………...... / Somerset
JOSEPHFISICARO…………………………………………………………… / Burlington
JACKFORNARO…………………………………………………………….. / Warren
EDITHE FULTON……………………………………………………………. / Ocean
ROBERTP.HANEY…………………………………………………………. / Monmouth
ERNESTP.LEPORE…………………………………………………………. / Hudson
ANDREWJ.MULVIHILL……..………………………….………………….. / Sussex
J. PETERSIMON…………………………………………………………….. / Morris
DOROTHYS.STRICKLAND…………………………….………………….. / Essex

ChristopherD. Cerf, Commissioner

Secretary, State Board of Education

It is a policy of the New Jersey State Board of Education and the State Department of Education that no person, on the basis of race, color, creed, national origin, age, sex, handicap or marital status, shall be subjected to discrimination in employment or be excluded from or denied benefits of any activity, program or service for which the department has responsibility. The department will comply with all state and federal laws and regulations concerning nondiscrimination.

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When responding to this Notice of Grant Opportunity (NGO), applicants must use the Electronic Web Enabled Grant (EWEG) online application system. See to access this system. Please refer to the web page for the NGO at (click on available grants) for information on when the EWEG application will be online.

TABLE OF CONTENTS

SECTION 1: / GRANT PROGRAM INFORMATION / PAGE
1.1Description of the GrantProgram / 4
1.2Eligibility to Apply / 5
1.3Federal Compliance Requirements (DUNS, SAM) / 6
1.4Statutory/Regulatory Source and Funding / 6
1.5Dissemination of This Notice / 6
1.6Technical Assistance / 7
1.7Application Submission / 7
1.8Reporting Requirements / 8
1.9 Assessment of Statewide Program Results / 10
1.10 Reimbursement Requests / 11
SECTION 2: / PROJECT GUIDELINES
2.1 Project Requirements / 13
2.2. Goals and Outcomes / 15
2.3 Additional Required Sections in EWEG / 18
2.4 Budget Design Considerations / 19
2.5 Budget Requirements / 21
2.5.1 Ineligible Costs / 22
SECTION 3: / COMPLETING THE APPLICATION
3.1 General Instructions for Applying / 23
3.2 Review of Continuation Applications / 23
3.3 Application Component Checklist / 24
APPENDIX A: / Academic Standards / 26
APPENDIX B:
APPENDIX C: / Sample Annual Work Plan For CTSO Activities
Policies and Procedures Manual / 27
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SECTION 1: GRANT PROGRAM INFORMATION

1.1DESCRIPTION OF THE GRANT PROGRAM

The goals of the Career and Technical Student Organizations (CTSOs)are to develop student competencies through programs that help students:learn the soft skills necessary to successfully transition into work environments in different broad industry areas;gain self-confidence and pride in one’s work and accomplishments; learn good leadership qualities and skills; and identify and make realistic career choices that encourage individual achievement and recognition.

These goals are realized through the development, management, and administration of CTSO co-curricular activities, competitive events, award programs, student leadership activities and professional development for teachers and advisors. CTSO programs, competitive events, and co-curricular activities reflect the current standards (i.e., Refer to Appendix A) and competencies for the CTSO educational programs that they support, and teachers infuse the organization’s activities into the instructional programs, thereby, enabling students to see and immerse themselves in the real world activities that connect to their academic and career and technical education studies.

To address these goals and many of the state leadership requirements identified in the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV), theNew Jersey Department of Education (NJDOE) is providing afour-year grant opportunity to public secondary school districtsand 2-year and 4-year institutions of higher education in the State of New Jerseyto administer, manage,and provide leadership for the followingCTSO:

Health Occupation Students of America (HOSA)

The NJDOE requires applicantsto successfully complete activitiesrelating tothe following four key program goals: student recruitment; inclusion of special populations; provision of student leadership activities and professional development for state advisors and teachers; and, administration and management of grant funds and student accounts.

Four Key Program Goals:

• Provides for effective and efficient administration and management of the respective career and technical student organization to promote greater awareness of the organization and expanded participation in the organization in its activities and events.

• Maintains or increases the number of local chapters and the student membership in existing chapters on a yearly basis including representation of special populations, and develops and offers co-curricular activities, competitive events, award programs, and student leadership activities relevant to special populations.

• Administers the career and technical student organization for the educational benefit of student/members in accordance with the grant program parameters, and promotes students leadership development and advisor/teacher professional development.

• Administersand manages the career and technical organization accounts and processes in accordance with the CTSO’s organizations’ bylaws, rules and regulations and the NJDOE Office of Grant’s Management policies and procedures, and student accounts for all student secondary high school chapters throughout the State.

1.2ELIGIBILITY TO APPLY

The Career and Technical Student Organization (CTSO) Grant Program is a limited competitive 4-year grant program open to public secondary school districtsand 2-year and 4-year institutions of higher education in the State of New Jersey to administer and coordinate activities forthe following CTSO:

Health Occupation Students of America (HOSA)

Each applicant whose grant application is funded in year one of the multi-year grant program will be eligible to apply for continuation funding in year two, three, and four pending attainment of stated goals and objectives on a yearly basis, and the availability of state vocational aid.Subsequent year(s) funding for each grant recipient will be contingent upon:

• Satisfactory performance as evidenced by: timely and accurate submission of all interim and final reports required under this grant program, and Department of Education approval of those reports; approval by the Office of Career and Technical Education (OCTE) of the grant recipient’s progress in implementation of the comprehensive multi-year plan.

• In each grant period, the grant recipient is expected to complete the goals, objectives and activities established for that grant period and to make satisfactory progress toward the completion of its multi-year plan. Failure to do so may result in the withdrawal by the Department of Education of certification of the grant recipient’s eligibility for continuation funding.

NOTE: Under multiyear grant programs, applicants must retain a copy of the initiating multiyear NGO and a copy of each subsequent year’s NGO for reference when applying for continuation funding. Information from the initiating NGO may not be repeated in subsequent NGOs. Therefore, it is the responsibility of the grant recipient to maintain accurate records of all project requirements for subsequent grant award period applications. CTSOapplicants are also required to retain a copy of the NGO in the contract file for audit purposes.

1.3FEDERAL COMPLIANCE REQUIREMENTS (DUNS, CCR)

In accordance with the Federal Fiscal Accountability Transparency Act (FFATA), all grant recipients must have a valid DUNS number and must also be registered with the federal System for Award Management (SAM), the successor to the Central Contractor Registration (CCR) database. DUNS numbers are issued by Dun and Bradstreet and are available for free to all entities required to register under FFATA.

• To obtain a DUNS number, go to

• To register with the SAM database, go to

Applicants are required to submit their DUNS number and expiration date(to be renewed annually) of theirSAM registration as part of the EWEG application, and must certify that they will ensure that their SAM registration will remain active for the entire grant period. No award will be made to an applicant not in compliance with FFATA.

1.4 STATUTORY/REGULATORY SOURCE AND FUNDING

The applicant’s project must be designed and implemented in conformance with all applicable state and federal regulations. TheCTSO grant program is 100 percentfunded with state funds in accordance with the state vocational aid provision of N.J.S.A. 18A: 58-34. These funds meet the maintenance of effort requirements of the Carl D. Perkins Career and Technical Education Act of 2006. The total amount of funding available for the first grant agreement period is $146,500contingent upon the availability of state vocational aid funds. State vocational aid funding must be dedicated to the administration and management of the career and technical student organization.

Eligibility for funding is contingent upon the applicant’s submission of a narrative that describes a comprehensive plan that covers the full four years of the grant program, a detailed Program Activity Plan delineating activities to be completed during the first year of the grantperiod,as well as a Budget Detail and a Budget Summary for the initial contract period of September 1, 2013 to August 31, 2014. All sections of the CTSONGO will be created and submitted in EWEG.

In each grant period, the CTSO applicant is expected to complete the goals, objectives and activities established for that grant period and to make satisfactory progress toward the completion of its multi-year plan. Failure to do so may result in the withdrawal by the Department of Education of certification of the grant recipient’s eligibility for continuation funding.

1.5DISSEMINATION OF THIS NOTICE

The Office of Career and Technical Education will make this notice available to all chief school administrators ofpublic secondary school districts and presidents of 2-year and 4-year postsecondary institutions of higher education in the State of New Jersey based upon the eligibility statement, and to the county superintendents of secondary school districts in which they reside.

Important: This NGO does constitute the complete application package. All applicants should use this NGO in combination with the Discretionary Grant Application (DGA), which contains required guidance and instructions necessary to prepare a complete application. The DGA is available on the NJDOE web site at:

1. , or
2. by contacting the Application Control Center at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 633-6974; fax (609) 777-1051.

Additional copies of the NGO are also available on the NJDOE web site (above) or by contacting OCTE at the New Jersey Department of Education, River View Executive Plaza, Building 100, Route 29, P.O. Box 500, Trenton, NJ 08625-0500; telephone (609) 984-2599; fax (609) 984-5347.

When submitting an application, the applicantmust use the Electronic Web-Enabled Grants (EWEG) online application system located at

1.6TECHNICAL ASSISTANCE

The Office of Career and Technical Education will provide a technical assistance workshopto assist the applicant in completing theCTSO application using the EWEG system, and in developing the project activity plan to meet the requirements set forth in this NGO.

The Technical Assistance Workshop will be held on Wednesday, May 29, 2013, from 10:00 a.m. to 12:00 p.m. at the New Jersey Department of Education, Riverview Executive Plaza, Building 100, Route 29, Trenton, NJ, 08625-0500. Pre-registration is required by Friday, May 24, 2013. Please call Marilyn Halkias, 609-633-0847 or send an email to register for the Technical Assistance Workshop. Registrants requiring special accommodations for the Technical Assistance Workshop should identify their needs at the time of registration.

1.7 APPLICATION SUBMISSION

The NJDOE administers discretionary grant programs in strict conformance with procedures designed to ensure accountability and integrity in the use of public funds and, therefore, will not accept late applications.

The responsibility for a timely submission resides with the applicant. The Application Control Center (ACC) must receive the complete application through the online Electronic Web Enabled Grant (EWEG) system at no later than 4:00 P.M. thursday, june 20, 2013. Without exception, the ACC will not accept, and the Office of Grants Management cannot evaluate for funding consideration, an application received after this deadline.

Applicants are advised to plan appropriately to allow time to address any technical challenges that may occur. Additionally, applicants should run a consistency check at least 24 hours before the due date to determine any errors that might prevent submission of the application. Applicants are advised not to wait until the due date to submit the application online as the system may be slower than normal due to increased usage. “PLEASE NOTE” that the EWEG system will be closed at 4:01 PM on the due date.

Complete applications are those that include all elements listed in Section 3.3, Application Component Checklist of this notice. The Department of Education reserves the right to reject any application not in conformance with the requirements of this NGO.

Paper copies of the grant application will not be accepted in lieu of the Electronic Web Enabled Grant application system.

1.8 REPORTING REQUIREMENTS

Applicants are required to submit periodic programmatic and fiscal reports documenting grant-related activities that are relevant to first year of the grant period(i.e., September 1, 2013 – August 31, 2014). These reports must be submitted through the Electronic Web Enabled Grant application system (EWEG). The interim reports will be reviewed to determine the degree of the grantee’s progress within the scope of work is appropriate to the grant period, and its conformance with program regulations and enabling legislation. For additional information about reporting requirements, see the Grant Recipient’s Manual for Discretionary Grants at:

The accurate and timely submission of all required reports by the lead agency (grantee) is important. The New Jersey Department of Education reserves the right to withhold funds from the applicant if reports are delayed or delinquent.

CTSOapplicants are required to submit periodic program and fiscal reports. The program and fiscal reports for the first year of the multi-year grant will be due as follows:

ReportReporting PeriodDue Date

1st InterimSeptember 1, 2013 – December 31, 2013 January 31, 2014

2nd InterimSeptember 1, 2013 –April 30, 2014May 31, 2014

Final ReportSeptember 1, 2013 – August 31, 2014October 31, 2014

Important Information Regarding Reports

All applicants administering and managing the CTSO grant program must submit interimand final reportsthrough EWEG that includes a narrative that describes the following activities/topics relating to the goals, objectives and goal outcomes of the project plan:

• Maintain and update the CTSO web site on a continuous basis to ensure that information on the website is easily accessible to the public, is described in a clear and concise manner, andis conducted in accordance with the organization’s bylaws and rules and regulations defined in the New Jersey Career and Technical Student Organizations Policies and Procedures Manual;

• Establish and maintain a coordinated public relations program to increase public awareness and understanding of CTSO organizations and their value to high schoolstudentsand provide technical assistance to secondary school districts starting newchapters as described in the New Jersey Career and Technical Student Organizations Policies and Procedures Manual;

• Maximize opportunities for students to participate in the CTSO by ensuring economical and reasonable student fees;

• Maximize cost saving measures for the CTSO and the participating school districts

such as holding online meetings and conferences whenever possible.

• Ensure that numbers of school districts with local chapters are at least equal to or increase on a yearly basis, including that of special populations;

• Develop and execute aplan toimprove all student’s occupational preparation and personal development through increased student participation in competitive events and other activities (e.g., fall leadership conference, student competitions, planning monthly council meetings), including special populations;

• Conduct competitive events that are competent, equitable and transparent, and publish the policies and procedures for each student competitive event, on the CTSO website, in a manner that is easyfor parents, students and the public to locate.

• Identify student leadership needs and develop and execute a plan to offer student leadership activities/events such as conferences, monthly council meetings and other required meetings and award ceremonies;

• Identify and offer professional development activities to CTSO advisors and teachers to strengthen CTSO activities and the educational instructional objectives aligned with Common Core State Standards, referenced on page 25, NJCCS and business and industry standards;

• Elicit business and industry input to develop competitive events that are relevant to employer’s needs, and to evaluate students’ performance during these events;

• Administer and manage state grant funds according to the NJDOE Office of Grants Management policies and procedures, and student organization funds according to CTSO organization policies and procedures defined in the New Jersey Career and Technical Student Organizations Policies and Procedures Manual;

• Attend CTSO meetings with the Director of OCTE at the NJDOE, and other meetings and conferencesrequired by OCTE.

The final report mustinclude information on student leadership development for the CTSO for the period September 1, 2013 to August 31, 2014, including the following:

• the number of CTSO student members and number of chapters;
• the number of CTSOstatewide competitive events held and total student attendance;
• the number of CTSO student leadership training events held and total attendance;
• the number of CTSOregional conferences held and total student attendance;
• a summary of completed evaluations of all CTSO events; and
• theCTSO Annual Equipment Inventory Formdetailing the inventory of all equipment that belongs to the CTSO and was purchased with student organization funds during the current year or in the past, and that remains the property of the CTSO.

1.9 ASSESSMENT OF STATEWIDE PROGRAM RESULTS

The goals of career and technical student organizations (CTSOs) are to develop student competencies through programs that help students: learn the skills necessary to successfully transition to college and careers in various career clusters; gain self-confidence and pride in one’s work and accomplishments; learn good leadership qualities and skills; and identify and make realistic career choices that encourage individual achievement and recognition.