Funding Request
Date:
Name:
Executive Summary of Proposed Event (Max 250 Words):(Please describe the basic event e.g. Proposed event to go to the PNE on June 4th, 2009, Teligence would host the entry fee and a lunch on site. Transportation would be provided by the attendee’s though we will muster at work for those coming from downtown. The event will be scheduled to match special events at being held at the PNE that day including Harvest Fest, The Music Day and the Hellevator free day)
Participants: (Who is the target audience, how many are likely to come out e.g Call Center, IT Team, Teligence Wide)
Date of Event:(When is the Event, Time it starts, time it finishes, Please note that submissions that need a response in two weeks or earlier must be accompanied by a RUSH request)
Timeline of Event:(Please provide a detailed timeline for the event, including vendor set up, site preparation, onsite time, transportation and follow up confirmation)
Location of Event:(Where will the event be held, do you need permits, reservations, a deposit on site, is there after event cleanup required)
Event Champion:(Who will be the event champion. Please note that the event champion must supply their contact details to the admin team 1 week prior to event)
Teligence’s Values: (Does the event align with Teligence’s values, if so how)
Expected Outcome:(Is this an event to boost morale, provide team synergy, allow a group to de-stress)
Safety: (What liability does Teligencehave, what efforts or investigations have been done to ensure the safety of participants. If this is a repeated event that has been previously investigated you can note that here. )
Obstacles:(Are there any external factors that can impact your evente.g weather, Canucks must win the game)
Cost:(What is the expected cost of the event, will money be needed in advance, is there a chance for cost overrun, if so how much. Please provide a detailed breakdown of all fees. Please note that partial requests can be approved only if there is a detailed budget)
Partial Event:(What are absolute requirements, and what items are additional add-ons. Please be accurate as requests can often receive partial approval)
Department Support:(Is another department sharing the cost out of their budget)
Event Support:(Do you need additional volunteer or paid support from Teligence, does someone need to clean up after the event, set up before, is there shopping to be completed do you need audio from our lines)
Pre-Event Preparation:(When do you need to start preparing, what do you need to prepare. Please note this is also the hard deadline for your approval date)
Alcohol:(Will there be alcohol supplied at the event, if so will you complete a full disclosure to the participants? Please note that it is MANDATORY that you have confirmation of every method of travel from an event with alcohol as well as confirmation of arrival. Reimbursements for taxi’s will be pre-approved to $50.00/per person as long as this funding request is approved. You do not need to provide Taxi reimbursements in your budget)
Charitable Event:(Can this event be made charitable. If so which organization will give us a receipt)