Fund General Department Administrative Services

Fund General Department Administrative Services

Revised 12/10/2012

Ford County

Administrative Assistant- Expo

Fund……...... General Department…Administrative Services

FLSA Status……….Non-exempt Reports To……Western State Bank Expo Center Manager

Job Status...... Full time Travel…….. Occasional in Countytravel

Work Schedule…….40 hours/week.Some nights and weekends will be required

Hours will flex depending on demand Minimum 30 minute lunch break per day

Position Summary:Under the direct supervision of the Expo Manager, the Administrative Assistant is involved in the performance of various office duties as well as secretarial and receptionist tasks of medium complexity and variety,assist in event planning and production, and event supervision.

Essential Functions:

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Function Statement(s)

  • Pass a post offer/ pre employment drug screen
  • Composes letters for Expo Manager.
  • Assist in grant research and application.
  • Coordinate with the public and give facility tours.
  • Types forms, letters, invoices, vouchers, statements, records, reports and similar materials from rough drafts.
  • Maintains files of correspondence, forms, reports, and other materials.
  • Collects and assembles work project reports.
  • Assist with event planning and production.
  • Answers telephone and takes messages.
  • Schedules appointments for Expo Manager.
  • Assists in answering public inquiries.
  • Collects, opens, and distributes mail.
  • Assist with event scheduling and required paperwork.
  • Makes arithmetic calculations of medium complexity.
  • Records expenditure records in paper and computerized format.

MARGINAL FUNCTIONS

  • Other related duties as necessary or required.
  • Assist in the set up and tear down of drapes and other facility equipment
  • Organize special events and receptions.

Position qualifications

Competency Statement(s)

  • Accuracy- Ability to perform work accurately and thoroughly with attention to detail.
  • Communication, Oral and Written- Ability to communicate effectively with others using the spoken word and proper writing style in all communication vehicles.
  • Problem Solving- Ability to find a solution for or to deal proactively to work-related problems.

SKILLS & ABILITIES

Experience: More than two years of secretarial/administrative assistant experience, including the use of word-processing and related types of equipment.

Education: High School diploma or equivalent is required.

Skills: Strong grammar skill including the ability to proofread others writing. Employee must have the ability to operate personal computer, typewriter, copy machine, calculator, and other related office machines. Good interpersonal communication skills, written communication skills and organizational skills.

Problem Solving: Problem solving in this position relates to the setting of priorities; the proper handling of citizen complaints; thinking ahead and working through a variety of scenarios.

Decision Making: Frequent decision making is required to determine the best method of disseminating information presented.

Accountability: Employee is not responsible for budgetary control of the department and does not participate in the annual budget process.

Supervision: Requires some supervision. Job assignments occasionally reviewed by supervisor; this position does not have supervisory responsibilities.

Personal Relations: Continual contact with county employees and the general public.

Working Conditions: Some physical effort is required. Occasional evenings and weekends will be required as well as some exposure to weather conditions.

Physical DemandsLIFT/CARRY

StandF(frequently)10 lbs or lessC (constantly)

WalkF (frequently)11-20 lbsF (frequently)

SitF (frequently)21-50lbsO(occasionally) Handling/Fingering C (constantly) 51-100 N(not applicable)

Reach OutwardO (occasionally) Over 100 lbsN (not applicable)

Reach above shoulderO (occasionally) Push/Pull

ClimbO (occasionally)12 lbs or lessC (constantly)

CrawlO (occasionally)13-25 lbsF (frequently)

Squat or kneelO (occasionally)26-40 lbsO (occasionally)

BendO (occasionally)41-100 lbsO (occasionally)

N ( not applicable)Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day

F (frequently)Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day)

C (Constantly)Occupation requires this activity more than 66% of the time (5.5+ hrs per day)

Employee signature: ______Date: ______

Supervisor signature:______Date:______

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