From:SAC Ash Patchett

Team Coordinator

/ SAC Patchett
ATC
RAF Lossiemouth
Lossiemouth
Moray
IV31 6SD
Tel: 01343 817426
26 Mar 17

LOSSIEMOUTH RAFT RACE 2017

On Sunday the 13thAugust 2017, Lossiemouth will be holding its annual Raft Race. Teams consisting of 4-8 people will race their self built crafts along the Lossiemouth East Beach estuary. The event is well supported by the local community and regularly achieves an attendance in excess of 5000 people, proving to be a great day out for the whole family.

This year it has been decided that the race will be in aid of three very worthwhile charities, MFR Cash for Kids, Moray Inshore Rescue and Outfit Moray. Further details about the work carried out by these charities can be found at Annex A.

Attached at Annex B is a copy of everything you need to enter a team into the race, including entry forms, rules and regulations, and sponsorship forms.

I would like to thank you in advance for your time and support in helping this become the most successful Raft Race to date. If you need any further information or have any questions reference the event then please don't hesitate to contact me on the numbers above.

Yours faithfully

Ash Patchett

SAC Patchett

ATC, RAF Lossiemouth

The Lossiemouth Raft Race is kindly sponsored by Tulloch of Cummingston.

ANNEX A

Dated 26 Mar 17

Cash for Kids is the official charity of Moray Firth Radio and provides a helping hand to disabled and disadvantaged children around the Highlands, Moray and Aberdeenshire. All the money is raised locally and spent locally and goes to children and young people under 18 throughout the region, with mental, physical or sensory disabilities, with behavioral or psychological disorders, living in poverty or situations of deprivation, suffering through distress, abuse or neglect.For more information about Cash For Kids visit their website:

Moray Inshore Rescue Organisation was formed in July 2005 when it became apparent that there needed to be a dedicated rescue service to cover Findhorn Bay and its approaches. The Maritime Coastguard Agency (MCA) subsequently agreed with the need for a dedicated rescue service and tasked MIRO to extend its coverage to the inshore waters of the Moray Firth between Burghead and Nairn. In August 2005, they launched their first boat, a 5.8m Humber Destroyer. The funds for the boat, named in honour of Findhorn sailor Glyn Whitehead who lost his life at sea in 2003, were raised by the tireless efforts of the original committee. From its base at Findhorn Marina, MIRO operates its Category C Inshore Rescue Boat as part of the UK Search and Rescue (SAR) network, and is tasked to work alongside the RNLI and MCA. For more information visit

Outfit Moray delivers outdoor learning, adventure training and nature exploration programmes to children and young adults throughout the region. Their comprehensive programmes help those who take part to grow in confidence, self-esteem and acquire life skills through challenge and positive risk-taking. Outfit Moray strives to make a positive difference to the lives of others, especially those who are vulnerable and disadvantaged, and it is their aim to encourage growth mentally, physically, emotionally and spiritually to all those who participate in their programmes. For more information visit

ANNEX B

Dated 26 Mar 17

THE 40th ANNUAL LOSSIEMOUTH RAFT RACE - 3.00 PM SUNDAY 13th AUGUST 2017

TEAM ENTRY RULES AND REGULATIONS

1.Eligibility. The Lossiemouth Raft Race is open to all groups, businesses, associations and clubs in the local area as well as Service and civilian personnel employed at RAF Lossiemouth and Kinloss Barracks.

2.Raft Construction. Rafts are to meet the following specifications (those that do not will be disqualified from the race):

  • A raft is a flat (preferably floating) structure which may be constructed from manufactured items of a non-nautical (and non-toxic) nature.
  • Rafts which closely resemble boats or canoes will be disqualified. Specially formed GRP resin (fibreglass) structures are not to be used.
  • Propulsion is to be achieved via paddles or sails made from domestic materials.
  • Sharp or angled parts of the raft or associated equipment are to be suitably covered with protective padding.
  • Each raft is to be clearly marked, front and rear, with the raft’s identification number, which will be issued on the day of the race.

3.Crew Composition.

  • Each crew must consist of a minimum of 4 and a maximum of 8 persons.
  • All crew members must be over the age of 16 years.
  • A captain nominated from each team will be responsible for both the raft and crew for the duration of the race.
  • Crews are encouraged to wear fancy dress, however, no clothing is to be worn that could prove hazardous if the raft should overturn or sink.
  • All crew members MUST be able to swim at a basic level.

4.Safety. For your own safety, all crew members are to abide by the following instructions:

  • Anyone who in the opinion of the organisers has been drinking alcohol prior to the start of the race will be barred from competing.
  • Crew members must be able to affect an immediate escape from the raft and must not be restricted in any way.
  • All race participants are to wear a buoyancy aid, this will be provided on the day; however, crews may wear their own.
  • The River Lossie may contain obstructions that could cause cuts and abrasions. Crews are to wear foot protection and are advised to wear hand protection.
  • All crews must obey the instructions of the organisers and safety boat crews.

5.Entry. A team entry form is at Enclosure 1.

  • The cost of entry for each team is £30 to be paid by cheque or cash. Cheques are to be made payable to Service Funds RAF Lossiemouth.
  • All entry forms and cheques/deposits are to be returned to the Raft Team Coordinator before the 28th July 2017either by email or by post to the following:

Email:

Address: SAC Patchett, Team Co-ordinator Lossiemouth Raft Race, ATC,RAF Lossiemouth IV31 6SD

6.Sponsorship. Teams are encouraged to raise sponsorship money for the event’s nominated charities. A sponsorship form is at Enclosure 2. Cheques for monies raised from team sponsorship should be sent to: Sgt Tompkins-Le, ATC, RAF Lossiemouth, Moray, IV31 6SD no later than 15th September 2017. Cheques should be made payable to:Service Funds RAF Lossiemouth.

7.Assembly. Registration is to be attended by team captains, and will take place in the control tent at 1.30 pm. Crews are to assemble with their rafts in the assembly area by 2.00 pm. The rafts will be inspected to ensure their construction complies with the race rules and regulations. The judging of the fancy dress competition will also take place at this time. A final brief for captains will take place at the assembly area at 2.30 pm. Due to water temperature it is recommended that rafts are not launched until 2.40 pm for a start time of 3.00 pm. At the end of the race all teams are to meet up at the control tent at 4.00pm for the presentation of prizes.

8.Prizes. Prizes will be presented as soon as possible after the end of the race and will be awarded for:

  • Overall 1st, 2nd & 3rd Team
  • First Civilian Team
  • Best Fancy Dress Raft and Outfit.

9.Liability. All participants take part in the race voluntarily. The organisers, RAF Lossiemouth and the Ministry of Defence will not accept any liability for loss, damage, injury or death caused during the race or any activities connected with the race.

10.Throwing of Missiles. All Raft Race crews are reminded that the throwing of eggs, flour bombs and water balloons is to be confined to the race only. In the past, battles have started during the fancy dress competition and this had led to complaints from residents in the area and parents worried over the safety of their children. Team captains are to ensure that crews adhere to this instruction and keep to the spirit of the event, allowing all spectators and local residents to enjoy the day.

11.The aim of the Lossiemouth Raft Race is to raise money for worthwhile charities and, above all, to have fun.

Good Luck!

SAC Patchett

ATC, RAF Lossiemouth

Enclosures:

Enclosure 1 - Lossiemouth Raft Race 2017 Entry Form

Enclosure 2 - Lossiemouth Raft Race 2017Sponsorship Form

Enclosure 1

LOSSIEMOUTH RAFT RACE 2017 ENTRY FORM

SUPPORTING

Return, by 28 July 2017, to:

SAC Patchett

ATC

RAF Lossiemouth

LOSSIEMOUTH, Moray

IV31 6SD

Acceptance and Declaration

I have read, understood and accept without reservation the rules for the 2017 Lossiemouth Raft Race.

Organisation/Section:

Team Name (if different):

Address (non RAF Lossiemouth teams):
Team Captain Name:
Contact Tel No: / Work: / Home: / Mobile:
Name: / Name:
Signature: / Signature:
Name: / Name:
Signature: / Signature:
Name: / Name:
Signature: / Signature:
Name: / Name:
Signature: / Signature:

No of buoyancy aids required: ______

Official Use:

RAFT NO:
DEPOSIT PAID: / CHARITY DONATION:

LOSSIEMOUTH RAFT RACE 2017 SPONSORSHIP FORM

SUPPORTING

Sponsorship Form and Gift Aid Declaration
We, who have given our names and addresses below, and who have ticked the box entitled ‘Gift Aid (), want MFR’s Cash for Kids/ MIRO/ Outfit Moray to reclaim tax on the donation detailed below, given on the date shown. We understand that each of us must be a UK resident and pay income tax or capital gains tax equal to the tax reclaimed by the charity on the donation.
Participants Name: / Event Name: / LOSSIEMOUTH RAFT RACE 2017
Participants Address: / Event Date: / 13 AUGUST 2017

Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No:

Full Name / Home Address
(only home address is acceptable for Gift Aid reclaim) / Postcode / Amount Pledged / Date Given / Gift Aid? ()

Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No:

Full Name / Home Address
(only home address is acceptable for Gift Aid reclaim) / Postcode / Amount Pledged / Date Given / Gift Aid? ()

Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No:

Full Name / Home Address
(only home address is acceptable for Gift Aid reclaim) / Postcode / Amount Pledged / Date Given / Gift Aid? ()
Grand Total £
Date donation received: / /
Total tax to be reclaimed on above donations £

MFRsCash for Kids

Head Office – PO Box 271, Inverness, IV3 8UJ Tel No: 01463 227700

email: web:

Registered Charity Number SC 041421