September24, 2010

TO:SMITHFIELD TOWN COUNCIL

FROM:PETER M. STEPHENSON, AICP, ICMA-CM

TOWN MANAGER

SUBJECT:SEPTEMBER 2010COMMITTEE MEETINGSWILL BE HELD AT THE SMITHFIELD CENTER LOCATED AT 220 NORTH CHURCH STREET, SMITHFIELD, VA

MONDAY, September27, 2010

4:00 p.m.PoliceMembers: Tynes (CH), Chapman, Gregory

  1. Operational Updates
  2. Smithfield Ruritan’s Request to Close the 100, 200, & 300 Block of Main Street for Town & Country Day’s Classic Car Show October 9th
  3. Homecoming Parade Street Closure Request for October 29th.
  4. Downtown Trick or Treating for Halloween
  5. Request for Speed Limit Reduction in Waterford Oaks Subdivision
  6. Resolution to Formally Appoint Denise N. Tynes to the CHIP Steering Committee to fill the unexpired term of Kaye H. Brown

Immediately following the conclusion of the above meeting:

Water and SewerMembers: Gregory (CH), Williams, Graham

  1. Renewal of Contract with R.E.W. Corporation for Mechanical, Electrical and Utility Services
  2. Smithfield Station Water Bill – Request from Randy Pack
  3. Petitioned Request from Cypress Creek Residents and Letter of Support from Wellington Estates HOA to Consider Irrigation Credit

Immediately following the conclusion of the above meeting:

Finance Members: Graham (CH), Gregory, Cook

  1. July Financial Statement
  2. Cash Balances

3.Invoices Over $10,000 Requiring Council Consideration:

a.R.E.W. Corporation$ 14,652.00

b.Goodman & Company$ 16,000.00

c.HD Supply Waterworks$ 47,961.84

Finance Committee Continued…

d.Draper Aden Associates$ 30,584.50

e.Isle of Wight County$ 53,294.19

4.Personal Property Tax Relief Act Percentage

5.Real Estate Reassessment and Tax Rate

6.Donation Request from Mr. Joseph Luter

TUESDAY, September 28, 2010

4:00 p.m.Fire and RescueMembers: Williams (CH), Tynes, Chapman

1.Operational Updates

Immediately following the conclusion of the above meeting:

Public WorksMembers: Chapman (CH), Cook, Tynes

  1. South Church Street Streetscape Project – Phase V Update
  2. Proposal from Blair Brothers for Road Improvements to Access Road at End of Cedar Street.
  3. Combined Refuse and Recycling Contract – Mr. Moody will be present for discussion.

Immediately following the conclusion of the above meeting:

Public Buildings & WelfareMembers: Cook (CH), Williams, Graham

  1. Proclamation in Support of Encore Bride Program
  2. Proclamation Honoring Mike & Amy Aiken’s Efforts for the 5th Annual Aiken & Friends Fest
  3. FYI – VML Safety Grant used for Railing at Windsor Castle Park
  4. Employee In- Service Training Day – October 6th
  5. Smithfield Center:
  1. Flooring Options
  2. Interior Renovations
  1. Internet Sweepstakes Café Use – William Saunders
  2. William & Mary Entrepreneurship Center Agreement
  3. Pre-Public Hearing: Proposed Usage of 117 North Church Street

*** Additional Item Not Listed on Committee But will be on Council’s October Agenda***

-Approval of September 7th Town Council Minutes

-Discussion on Schedule for October Committee Meetings

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