CARDINAL NEWMAN COLLEGE

BOARD OF GOVERNORS - STAFFING AND REMUNERATIONCOMMITTEE

A meeting of the above Committee was held at 4.00 p.m. on Wednesday 8th October 2014 in the Conference Room at the College.

Present: Officers in attendance:

Helen Seechurn (Chair) Justine Barlow

John Crowley (Vice-Chair) Paul Vaughan

Matthew Ainge Karen Leach

Nick Burnham

Zulekha Dala

Sue Richmond

Katie O’Reilly (Acting Clerk to the Govern ing Body)

Apologies were received and accepted from:

Charu Ainscough

Zulekha Dala

Adrian Metcalf

Joe McNamara (Clerk to the Governing Body)

The Chair then opened the meeting with a prayer.

MINUTES

1. MINUTES OF LAST MEETING

The minutes of the meeting of the Committee held on Wednesday 21st May 2014were accepted as a correct record and signed by the Chair (file copy entered).

2. SECTION ‘A’ ITEMS

There were no items for inclusion in this section of the agenda.

3. SECTION ‘B’ ITEMS

1/B/SRC(10.14) MATTERS ARISING FROM THE MINUTES

Any such matters were dealt with as main agenda items.

2/B/SRC(10.14) STAFFING : UPDATE REPORT

Received: DOCUMENT 2/B/SRC(10.14) (file copy entered) and oral report from the ??? Human Resources Manager?

Members noted details of changes to the staffing establishment that had taken place since the last meeting of the Committee. These included staff resignations/end of contract details, contractual changes for existing members of staff, new staff appointments and current staff vacancies.

Members were further advised that in addition to the new posts indicated above, the College was also advertising for a Health and Social Care Teacher, a Temporary Foreign Language Assistant and an additional College Cleaner. Members were also advised that the the College had recently re-advertised the post of Systems Developer

In answer to Governor queries, the following points were recorded:

  • that the post of Director of Gifted and Talented Students was a re-designation of the post of High Achievement Manager;
  • that the new staff appointments were a mixture of replacements and appointments made in relation to the recent growth in student numbers.

3/B/SRC(10.14) COLLEGE STRATEGIC PLAN: 2013-2016 STAFFING AIMS AND OBJECTIVES:UPDATE REPORT ON PROGRESS TO DATE

Received: DOCUMENT 3/B/SRC(10.14) (file copy entered) and oral report from the Principal.

Members were aware that for monitoring and evaluative purposes, information on progress to date against the College Strategic Plan Priorities would be considered at all Board and appropriate Committee meetings.

Members received details of the progress to date against the Strategic Plan Priorities outlined in this update report to the Staffing Committee.

In answer toa Governor query,members were advised that the tutorial programme funding was included in the total planned student hours.

4/B/SRC(10.14) STAFF DEVELOPMENT: UPDATE REPORT

Received: DOCUMENT 4/B/SRC(10.14) (file copy entered) and oral report from the Vice-Principal.

Members received a very full update report related to the aims of the overall Staff Development Programme and a list of Internal Staff Development opportunities for Teaching Staff and Support Staff and Managers during the 2013/14 academic year. Members were advised that the programme had been very well received and attended and that feedback had indicated that the programme had been successful. Members also received details relating to External Staff Development and the Staff Development proposals for the 2014/15 academic year.

Members were aware that all new staff to the College complete online Safeguard Training before they attend College. Members were further advised that all staff received an update training session on Safeguarding through the Directorate meeting cycle and that the College has developed an OLAS Safeguarding Module which every member of staffwillcomplete before this October half-term.

Members were further advised that the Teaching Staff Development Plan for 2014/15 was currently out for consultation with College Managers. The draft Support Staff Development Plan has been submitted for consideration to the Support Staff Managers and is awaiting finalisation..

5/B/SRC(10.14) CONSULTATIVE STAFFING MECHANISMS:

STANDING COMMITTEE (SENIOR COLLEGE MANAGERS/TRADE UNIONREPRESENTATIVES)

Received: DOCUMENT 5/B/SRC(10.14) (file copy entered) and oral report from the Principal.

Members noted that a meeting of the Standing Committee had taken place on 16thJune 2014. At the meeting of the Board of Governors on 4th July 2014 members had received an oral report on the discussions from the Standing Committee meeting from the new Link Governor to the Committee, Father Luiz Ruscillo.

Members then considered the report from the meeting and noted the discussions that had taken place related to Staff Development, Internal Appointments, Recent Office Moves, Relations between Teaching and Support Staff,

and Staff Policy Documents.

In answer to Governor queries, the following points were recorded:

  • that Customer Service Training that focuses on interdepartmental relationships would be considered;
  • that further exploratory work would be undertaken in relation to ‘Coaching and Mentoring’ training.

6/B/SRC(10.14) RISK MANAGEMENT: TERMLY UPDATE REPORT ON STAFFING ITEMS FROM THERISK REGISTER

Received: DOCUMENT 6/B/SRC(10.14)(file copy entered).

Members noted the items related to staffing contained in the College Risk Register and the actions being taken in relation to those risks.

7/B/SRC(10.14) HEALTH AND SAFETY: UPDATE REPORT

Received: DOCUMENT 7/B/SRC(10.14)(file copy entered).

Members received an update report on Health and Safety activities and noted, inter alia:

  • The recorded Accident Summary Sheet for the academic year 2013/14 and for the early part of the 2014/15 academic year;
  • That the Annual Departmental Risk Assessment was now complete and had been uploaded to the Moodle Staff Room to enable all Departments to access their Risk Management Folders. This information has been disseminated to all College Staff via email.

Members noted that the Fire Risk Assessment recommendations listed as Priority 1 have already been actioned.

Members further noted that the fire evacuation procedure had been reviewed and evacuation notices have been displayed to ensure that all staffand students are aware of their fire assembly point locations. All staff have received an explanation as to how the Phase 3 Property developments would affect road layouts and fire assembly points. A Fire Marshal Workshop has been held to establish roles and responsibilities during a fire evacuation and the Fire Marshal List has now been updated indicating the roles of specific staff.

Members were advised that Preston City Council has approved a Pedestrian and Traffic Plan that will relocate the current pedestrian crossing on Manchester Road and install a new crossing to Lark Hill Road.

In conclusion, members noted details related to the Control of Asbestos Regulations and Service and Maintenance Agreements (including Contractor requirements under the Construction Design Management Regulations).

In further discussion, members were advised that College Management had experienced some problems related to students at the entrance to the College. In that connection, the new Wardens were dealing with the situation and a meeting has been arranged with the LCC Highways Department.

8/B/SRC(10.14) STAFF WELLBEING GROUP: UPDATEREPORT

Received: DOCUMENT 8/B/SRC(10.14) (file copy entered) and oral report from the Deputy Principal

Members noted the discussions that had taken place at the meeting. These included the following points, inter alia:

  • Staff Development and In-Service Training;
  • Lines of Communication within College (eg. information in the College Calendar);
  • Mission and Ethos Day;
  • Wellbeing Report.

9/B/SRC(10.14) PERSONNEL POLICIES REVIEW

(i)Draft Capability Policy

(ii) Draft Grievance Policy

(iii) Draft Disciplinary Policy

(iv) Managing Absence Policy

Received: DOCUMENTS9/B(i)-(iv)/SRC(10.14) (file copies entered) and update report from the Principal.

Agreed: that after any amendments to the Policies following the comments made at this meeting, the Policies were accepted and would be submitted for adoption to the meeting of the Board of Governors scheduled to be held on Wednesday 10th December 2014.

Action: College Principal

Human Resources Manager

Clerk to the Governing Body

10/B/SRC(10.14) HEALTH AND SAFETY POLICY

Received: DOCUMENT 10/B/SRC(10.14) (file copy entered).

Members noted that the Health and Safety Policy had been approved by the Senior Management Team and was presented to the Staffing and Remuneration Committee for approval and recommendation to the next meeting of the Board of Governors.

In answer to a Governor query, members were advised that the Board of Governors does not currently have an appointed Health and Safety Governor.

Agreed: to recommend adoption of the Health and Safety Policy to the meeting of the Board of Governors scheduled to take place on Wednesday 10th December 2014.

11/B/SRC(10.14) COLLEGE POLICIES: LIST OF POLICIES TO BE RECEIVED FOR REVIEW AND ADOPTIONAT BOARD/COMMITTEE MEETINGS

Received: DOCUMENT 11/B/SRC(10.14) (file copy entered).

Agreed: that the Document should be recommended for approval to the meeting of the Board of Governors scheduled to take place on Wednesday 10th December 2014.

12/B/SRC(10.14) ANNUAL REPORT ON STAFFATTENDANCE, STAFF SATISFACTION AND EXIT INTERVIEWS

Received: DOCUMENT 12/B/SRC(10.14) (file copy engtered) and oral report from the Human Resources Manager.

Members received a copyof the Report which included details from Staff Exit Interviews undertaken with members of staff who had left the College during the period 1st September 2013 to 31st August 2014.

Governors noted the responses of leavers to the exit interview questions. The questions were aimed at providing an overall pictureof the positivity, or otherwise, of staff towards their time at the College.

The overall, and individual responses, appeared to indicate an overall picture of positivity of leavers in relation to their time at the College.

Members then received the excellent details related to Staff Attendance during the 2013/14 academic year.

Members in conclusionthen considered the Staff Satisfaction Survey (Worklife Support) that had been completed in June 2014 and which had been considered at the recent Staff Wellbeing Group meeting.

4. DATE AND TIME OF NEXT MEETING

The next ordinary meeting of the Committee is scheduled to take place at 4.00p.m. on Wednesday 4thFebruary 2015.