Freeman Combined PTSG Minutes
December 19, 2016 (1:30p-3:30p) Elem Community Classroom
· Welcome and Introductions: Katie Millhorn (President)
· Members present: Lisa Phelan, Katie Millhorn, Amanda LaShaw, Kelli Paine, Jenny Bryant, Jayne McLaughlin
· Approval of November Minutes: Jayne motioned to approve, Kelli seconded, All Approved
· Financial Review Presentation—Amanda
o Monthly budget (of both October and November)
o MCT, concessions, coupon books, membership deposits and many disbursements (grants, reimbursements) will be shown on December budget
· Reports
o Fundraising (report on what has been raised, what is needed, current/future fundraising events)
§ Coupon Book(Jenny)
· As of end of Nov, $225 raised
· About 25 books sold at this point
· Jenny will check to see if we can return books to SaveAround
§ Gear Sales—Freeman socks sale (Amanda)
· $500 for 72 pairs ($6.94 a pair)---would be sold for $15 each
· If all sold, $576 profit
· HS isn’t selling them, so we will push them after winter break
· Amanda will oversee this (and work with Dee Dee)
§ MS Concessions (Kelli/Katie)
· How are sign ups going? Need items (items in PTSG Closet for concessions)?
o There is a sign up on SignUp.com via our webpage (it needs to be updated)
o Make about $50-$70 per game/event
o There is no way to get into concessions if we get there after 2:45. Can PTSG get a key to the room? Lisa Ph will check.
· Replace refrigerator—Katie will put a request for a donation on FaceBook
o Membership (report on current membership number and current/future membership drives)--Jayne
§ Directory progress—distribution date?
§ Current General membership (goal 110) #: (94)
§ Current Business membership (goal 10) #: (14)
o Programs (report on current/future programs)
§ Craft Night report (Jayne)—total cost?
· Very successful—about 125 kids came
· Next year we will up the number of crafts per table to 125 and possibly up the budget next year
· Treats and Raffle offset cost by about $310
· Total cost ??????
§ Book Fair review (Cis?) $3257.80 was raised by the Fair. Goes directly How much raised for the library? Due to extenuating circumstances, Scholastic was paid a little later than usual, but all is cleared now.
· Newsletter/advertising items (Jenny/Katie): *Newsletters look back, Facebook & Scottie Scoop/Freeman Flyer look forward*
o Newsletter dates (all are Mondays except first and last ones): 9/30, 10/24, 11/21, 12/19, no Jan newsletter, 2/21, 3/27, 4/24, 5/30, no June newsletter
§ February issue: Concessions, Screenagers, Coupon Books, April Voting Meeting, Board Positions, Volunteer of the Month,
§ Get items to Jenny by the Thursday before the publishing date
§ Send pictures whenever possible
o Facebook presence (what’s posted/to be posted): list all items to be posted
§ Advertising upcoming events (Facebook, reader board, school newsletters, fliers for Friday Folders): list all items to be advertised
· Coupon Books
· Concessions
· ScreenAgers?
· Upcoming meetings
· Thanks to our volunteers
· Membership link
· Old Business
o HS finals encouragement from PTSG (Jenny)
§ We can order 400 bags for about $6
§ Jenny will check with A-R and Marge Arnzen about making cookies
§ Katie will send template to Jen & what labels to buy so they can be printed
o Screenagers: Approved by all schools. Dates to consider: Feb 13, 15, 16, 22, 27
§ Waiting to hear from schools regarding dates (PTSG prefers the 27th)
§ Jenny will check with lawyer to be on panel. Amanda will check with a Freeman parent doctor to be on the panel
· New Business
o HS “Good Luck On Finals” note from PTSG (Jenny)
o PTSG donation to Jim Straw’s GoFund Me account (Katie)
§ Katie suggested that we donate to his GoFundMe account
§ Jenny motioned to up the “Special Request” line item to $1000, Jayne seconded. All Approved to donate $1000 to his medical costs. Amanda wrote the check to Nancy Straw and Katie will deliver it.
o Fundraiser for Josh Wiggen
§ We would not necessarily RUN an event, but would be very interested in supporting an event (get the word out, contact our volunteers, etc).
§ Looking at possibly after Spring break as a time line
§ Kelli & Amanda will check around to see if something is in the works
· Motion to adjourn: 3:30pm