FORMAL INVITATION TO BID
WAREHOUSE PLUMBING SUPPLIES
Bid # 21741
Date of Issue: July 13, 2007
Bid to be opened August 9, 2007,2:00p.m.(our clock).
Bid to be returned PRIOR TO time and date above.
Bids received after opening time of 2:00 pm will be returned unopened.
RETURN TO:
JeffersonCountySchool District R-1
Purchasing Dept.,
Attn: Tracy Roach
809 Quail Street, Building 4
Lakewood, Colorado 80215
303-982-2227
VENDOR'S CERTIFICATION
We offer to furnish to JeffersonCountySchool District R-1 the materials, supplies,products, equipment and/or services requested in accordance with thespecifications described herein.
Vendor______
Address ______
City______State _____ Zip______
Telephone No.______
FAX ______
Name ______
Title ______
By______
(Authorized Signature)
______
E-mail Address
1
WAREHOUSE PLUMBING SUPPLIES
BID NO. 21741
Table of Contents for Bid 21741
Invitation to Bid Cover Sheet ……………………………………………… Page 1
Table of Contents ...... Page 2
Background...... Page 3
Scope...... Page 3
General Conditions...... …………………………………………………... Page 3-4
Base Bid Form ……………………………………………………………… Page 5-16
Sample Agreement...... Page 17-19
General Terms and Conditions ………………………………………………Page 20-23
Warranty ………………………………………………...... ………… Page 23
Background
Jefferson County School District R-1 is the largest school district in Colorado, covering an area approximately 800 square miles. The District consists of 149 schools with approximately 87,000 students. The District also has many administrative and maintenance facilities to support the schools, and approximately 12,000 employees are employed by the District
Scope
Through this formal bid, Jefferson County Schools R-1 desires to solicit firm price quotations relating to the purchase of Plumbing Supplies for the Warehouse.
Estimated quantities represent approximate annual usage. The District neither states nor implies that estimated quantities will represent actual quantities purchased over the term of the agreement. Orders will be placed as the need arises. The District is under no obligation to purchase the estimated quantities listed.
General Conditions
1.The effective period of the contracts resulting from this bid shall beAugust 15, 2007throughAugust 14, 2008.
2.The District reserves the right to renew and extend the executed contract agreement pertaining to all prices, terms, conditions and specifications upon mutual agreement between the District and vendor for four (4) additional one (1) year periods.
3.Items not awarded through this bid shall be purchased under the discount portion of this bid. The District reserves the right to solicit phone quotes for items over $150.00.
4.Acceptable brand names and numbers are indicated where available. Unless the item states NO SUBSTITUTE, bidders may submit acceptable equivalents for consideration. Comparison data, advertising literature, and the latest printed specifications must be submitted on the equivalent items withthe bid. A sample may be called for after the bid opening, at the bidder’s expense.
5.It is imperative that the District keep accurate information on all products we stock. Please complete the “COST SECTION” as requested; if you prefer the District order by your stock number, please note this in the space provided. It is the bidder’s responsibility to ensure and provide the quality of each item requested or it’s equal if applicable.
6.If it is in the District’s best interest to do so, logical groupings of items may be awarded to one bidder.
7.Maintenance personnel are on extremely varied schedules doing extra projects, which can cause a fluctuating demand for materials. The District reserves the right to acquire the necessary materials from eligible bidders meeting the District’s needs and specifications.
8.Failure to fill out this bid completely and correctly may result in the disqualification of your bid.
9. All prices must be quoted F.O.B. Destination to:
Jefferson County Public Schools
Warehouse Bldg. #5
809 Quail Street
Lakewood, CO80215
If further information is needed, please contact Tracy Roach, CPPB, Purchasing Agent atPhone: 303- 982-2227, Fax: 303-216-6299 or e-mail to: .
1
WAREHOUSE PLUMBING SUPPLIES
BID NO. 21741
BASE BID FORM
The undersigned, having carefully examined all of the bidding documents pertaining to the subject project, including the project specifications, bid form, agreement, and Terms & Conditions, hereby proposes to furnish all required labor, materials equipment, tools and insurance to complete the work described in this bid document in strict accordance with the project documents for the price set forth herein.
ADDENDA ACKNOWLEDGEMENT
Number of Addendum received: ______.
(Contractors who fail to acknowledge receipt of all Addenda issued may be declared non-responsive. It is the Contractors responsibility to verify the number of Addenda issued.)
BID SCHEDULE
Est.
Annual
ItemUsageUnitDescription
1.250 EAELL 90 DEGREE 3/4 COPPER PRESSURE167023500
JEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
2.50 EAUNION 3/4 COPPER PRESSURE167029000
JEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
3.58 EAVALVE GROUND KEY 3/8 IPS MALE INLET167272000
W/CHECK VALVEJEFFCO WHSE STOCK #
YOUR MFG & P/N
CHICAGO 03656
OR EQUALSTANDARD PKG QTY
$
NETUNIT PRICE
4.5 EAVALVE GAS COCK BRASS 2IN IPS167275000
SQUARE HEAD ONLYJEFFCO WHSE STOCK #
A.Y. MCDONALD 10596YOUR MFG & P/N
RED & WHITE 5044F OR EQUAL
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
5.20 EAVALVE GAS COCK BRASS ¾ IPS167-275004
SQUARE HEAD ONLYJEFFCO WHSE STOCK #
BRASSCRAFT TBVS12YOUR MFG & P/N
STANDARD PKG QTY
$
NET UNIT PRICE
6.70 EAFAUCET DELTA COMMERCIAL #21T133 4IN167310000
CENTER W/O POP-UP DRAINJEFFCO WHSE STOCK #
DELTA #21T133YOUR MFG & P/N
(NO SUBSTITUTE)
STANDARD PKG QTY
$
NETUNIT PRICE
7.5 EAFAUCET DELTA COMMERCIAL #26T2133167310500
8INCENTERJEFFCO WHSE STOCK #
DELTA #26T2133YOUR MFG & P/N
(NO SUBSTITUTE)
STANDARD PKG QTY
$
NETUNIT PRICE
8.5 EACHICAGO LEFT SHORT CERAMIC STEM167-330500
JEFFCO WHSE STOCK #
CHICAGO #1-100
YOUR MFG & P/N
STANDARD PKG QTY.
$
NET UNIT PRICE
9.5 EACHICAGO RIGHT SHORT CERAMIC STEM167-331000
JEFFCO WHSE STOCK #
CHICAGO #1-099
YOUR MFG & P/N
STANDARD PKG QTY
$ NET UNIT PRICE
Est.
Annual
ItemUsageUnitDescription
10.67 EACARTRIDGE ASSY DELTA167348000
JEFFCO WHSE STOCK #
DELTA RPB5505
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
11.5 EACHROME ANGLE STOP 5/8” X 3/8”167-424000
COMPRESSION ¼” TURNJEFFCO WHSE STOCK #
#EAB 46YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
12.34 EAPLUGPO W/ STRAINER 11/4167432000
JEFFCO WHSE STOCK #
DEARBORN 760 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
13.48 EATRAP P 11/4 17 GAUGE W/ 12” WASTE ARMS167435000
MUST BE 17 GAUGEJEFFCO WHSE STOCK #
DEARBORN 701DF OR EQUAL YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
14.41 EAKIT CONVERSION D/F167460000
JEFFCO WHSE STOCK #
CPI 83031 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
15.97 EACARTRIDGE BRASS D/F 167463000
JEFFCO WHSE STOCK #
ELKAY ONLY
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
16.16 EABUBBLER KOHLER167472000
JEFFCO WHSE STOCK #
KOHLER K-7524
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
17.16 EAFLUSH VALVE 1IN CLOSET167501000
JEFFCO WHSE STOCK #
DELANY 402VB-3.5
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
18.11 EAKIT REBUILD F/ DELANY167508500
JEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
19.33 EAKIT REPAIR DELANY167509500
JEFFCO WHSE STOCK #
DELANY F141AU
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
20.62 EAKIT REPAIR DELANY167509600
JEFFCO WHSE STOCK #
DELANY F141ACQ
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
21.100 EAFLUSH VALVE SLOAN #110167510000
JEFFCO WHSE STOCK #
SLOAN 1103VB
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
22.183 EAKIT REBUILD F/ SLOAN CLOSET167512000
JEFFCO WHSE STOCK #
SLOAN A-36-A
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
23.10 EAKIT-REBUILD 1.6 FLUSH F/SLOAN CLOSET167-512100
JEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
24.140 EAKIT REBUILD F/ HANDLE SL10 167515000
JEFFCO WHSE STOCK #
SLOAN B50A
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
25.12 EAVACUUM BREAKER SLOAN ¾ X 9167-520000
JEFFCO WHSE STOCK #
SLOAN5323005 V-500-AA ¾
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
26.154 EAKIT REBUILD F/ VAC BREAKER167522000
JEFFCO WHSE STOCK #
SLOAN 3323192 V-551-1
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
27.46 EAKIT REBUILD F/ SLOAN URINAL167524000
JEFFCO WHSE STOCK #
SLOAN A-37-A
(NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
28.76 EASPUD W/ GASKET & RING 11/2 X 11/2167536000
JEFFCO WHSE STOCK #
PASCO 959 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
29.47 EABALLCOCK FLUIDMASTER #400A167550000
JEFFCO WHSE STOCK #
FLUIDMASTER 400A OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
30.38 EATANK LEVER 81/4 STRAIGHT167551500
SOLID BRASS ONLYJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
31.220 EAWAX GASKET W/ FLANGE167552000
JEFFCO WHSE STOCK #
HARVEY NS-1
HERCULES 90220 OR EQUALYOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
32.306 EATOILET SEAT OPEN FRONT ELONGATED167560000
JEFFCO WHSE STOCK #
OLSONITE 10CC WHITE
BEMIS 1955C OR EQUALYOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
33.6 EASUMP PUMP SUBMERSIBLE 1/3 HP AUTO167564000
JEFFCO WHSE STOCK #
GOULD SP035 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
34.11 EASUMP PUMP SUBMERSIBLE 1/2 HP AUTO167565000
JEFFCO WHSE STOCK #
BLUE ANGEL BSPT-50 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
35.34 RLHANGER STRAP COPPER167596500
JEFFCO WHSE STOCK #
JONES 22441/25'ROLL OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
36.8 QTGASKET LUBE F/ PLASTIC PIPE QUART CAN167598500
JEFFCO WHSE STOCK #
HERCULES 15630 OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
37.67 LBSOLDER LEAD FREE 1 LB SPOOL167600100
JEFFCO WHSE STOCK #
CANFIELD WATERSAFE 1WSS OR EQUAL
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
38.7 EACABLE F/CORDLESS DRAIN CLEANER 1/4 X 25FT167609500
W/REPAIR HOOKJEFFCO WHSE STOCK #
MILWAUKEE TOOLS 48-53-0010 (NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
39.56 EAUNISTRUT CHANNEL P4100 15/8 X 13/16 X 10FT167620000
JEFFCO WHSE STOCK #
POWERSTRUT PS500EH X 10' GRN
YOUR MFG & P/N
Must be in 10 lengths ONLY!!!!
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
40.77 EAPIPE BLACK 3/4 X 21 T&C167630500
DOMESTIC PIPE; TYPE ERWJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
41.21 EAPIPE BLACK 1IN X 21 T&C167631000
DOMESTIC PIPE; TYPE ERWJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
42.203 FTPIPE COPPER DWV 11/2167635000
JEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
43.1100 FTTUBE COPPER 1/2 TYPE L167642000
-HARD COPPER; 20 FOOT TUBESJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
44.2533 FTTUBE COPPER 3/4 TYPE L167643000
-HARD COPPER; 20 FOOT TUBESJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
45.231 FTTUBE COPPER 11/2 TYPE L167646000
-HARD COPPER; 20 FOOT TUBESJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
46.160 FTTUBE COPPER 2IN TYPE L167647000
-HARD COPPER; 20 FOOT TUBESJEFFCO WHSE STOCK #
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
47.14 EAHEATER WATER 10 GALLON ELECTRIC 120V167660000
2000 WATTJEFFCO WHSE STOCK #
RHEEM 81VP105/120V (NO SUBSTITUTE)YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
48.7 EAHEATER WATER 10 GALLON ELECTRIC 208V167661000
JEFFCO WHSE STOCK #
RHEEM 81VP10S/208V (NO SUBSTITUTE)
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
49.11 EAHEATER WATER 2 GALLON AO SMITH ELC2167661500
JEFFCO WHSE STOCK #
A.O. SMITH ELC-2 (NO SUBSTITUTE)
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Est.
Annual
ItemUsageUnitDescription
50.6 EADRINKING FOUNTAIN167700000
JEFFCO WHSE STOCK #
KOHLER K5414 (NO SUBSTITUTE)
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
51.12 EALAVATORY WALL HUNG167-720000
JEFFCO WHSE STOCK #
KOHLER K1728-0
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
52.10 EATOILET HANDICAP W/O TANK167-734000
JEFFCO WHSE STOCK #
KOHLER K4274-0
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
53.24 EATANK F/ TOILET 167-734200
JEFFCO WHSE STOCK #
KOHLER #K4620-0
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
54.12 EATOILET ELONGATED W/O TANK167-735000
JEFFCO WHSE STOCK #
KOHLER #K4276-0
YOUR MFG & P/N
STANDARD PKG QTY
$
NETUNIT PRICE
Please list a percentage discount off your catalog items that were
not already listed in our warehouse stock items: % OFF CATALOG PRICE
Discount on any material needed that has not been identified above.
DISCOUNT %
Does your company offer an online ordering process? If so, please include any literature with your Bid.
YES______NO ______
Will you accept the District's Visa Card for payment of purchases made from this bid?
YES______NO______
Will you extend these prices to the Colorado Education Purchasing Council (CEPC), which represents
approximately thirty (30) Districts across the Front Range?
Yes: ______No: ______
(Signature) (Signature)
Evaluation and Award Factors
Each bid will be evaluated as to the bid received. It is the intent of the District to make award to the lowest responsive, responsible bidder (s).
The District reserves the right to reject any or all bids, in part or in whole, or to waive any informalities or technicalities in bidding if it is so deemed to be in the best interest of the District. No award shall be made to any person, firm or corporation that is in arrears upon any obligations to the District, or that otherwise may be deemed irresponsible or unreliable by the Director of Purchasing or designee. The Director of Purchasing or designee reserves the right to waive any technical or formal errors or omissions and reject any and all bids. In compliance with the provisions of Colorado Revised Statutes, Sections 8-17-101 and 102, 8-18-101, and 8-19-101 and 102, preference shall be given to Colorado labor and to resident vendors against nonresident vendors to the extent required by those sections. It is understood and agreed that the District reserves the right to modify conditions, specifications, and prices by mutual agreement with the selected vendor.
Company Name: ______
Name:______
Title: ______
By:______
(Authorized Signature)
1
WAREHOUSEPLUMBING SUPPLIES
BID NO. 21741
SAMPLEAGREEMENT
THIS AGREEMENT (“Agreement”) is entered into and made effective this ____ day of ______, 2007 (“Effective Date”) by and between Jefferson County School District No. R-1 (“District”) and ______(“Vendor”).
RECITALS
WHEREAS, the District seeks to purchase awarded items quoted on Bid No. 21741, Warehouse Plumbing Supplies,issued by the District.
WHEREAS, the District issued Bid No. 21741, Warehouse Plumbing Supplies,and awarded the bid as specified in the bid document.
WHEREAS, the District and the Vendor desire to enter into an agreement in accordance with the terms and conditions contained herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows:
The Contract Documents shall be this Agreement, the Bid No. 21741, together with the District’s Bid
Terms and Conditions, any Addenda, and the Bid of the Vendor all incorporated herein by reference.
The District accepts the Bid of the Vendor for the items, and unit costs as set forth in the Bid of the Vendor, and the Vendorat its sole risk, cost and expense agrees to furnish, supply and deliver the said item or items as ordered and to perform all necessary labor, and to undertake and complete this Agreement in accordance with the standards of the industry and the terms of this Agreement and the other contract documents.
- Term. The term of this Agreement shall commence on August 15, 2007 and shall continue through August 14, 2008, unless earlier terminated as provided herein.
- Extension of Credit and/or Faith. The Vendor shall not extend the credit and/or faith of the District to any person, firm, organization, association, or corporation.
- Assignment. This Agreement and each of the rights, duties, and obligations hereunder, may not be assigned or transferred, in whole or in part, without the prior written approval of the District.
- Entire Agreement; Modification; Waiver. This Agreement constitutes the entire agreement of the parties regarding the subject matter herein and supersedes all prior agreements, verbal or written, which pertain to the subject matter herein. This Agreement may be modified only by writing signed by all parties. The waiver of a breach of any provision of this Agreement shall not be construed as a waiver of any subsequent breach. No waiver shall be valid unless it is in writing and signed by the party giving the waiver.
- Governing Law. This Agreement shall be construed and governed by the laws of the State of Colorado. In the event of litigation, jurisdiction and venue shall be in the County or District Court, County of Jefferson, Colorado.
- Severability. If any provision of this Agreement is determined to be invalid or illegal, such provision shall be deemed automatically amended to conform to the law or if such amendment is not possible, such provision shall have no effect. In either event, the other provisions of this Agreement shall remain applicable to the parties and be given full effect.
- Appropriations. Any and all obligations of the District under this Agreement are subject to annual budgeting and appropriation by the District.
- Termination. Either party may terminate this Agreement in the event the other party is in default of any of its obligations hereunder; provided, however, that the non-defaulting party has given the defaulting party written notice specifying the nature of the default, and the defaulting party shall fail to cure the default within thirty (30) days of such notice.
- Independent Vendor. The Vendor is an independent Vendor, and nothing herein contained shall constitute or designate the Vendor or any of its employees or agents as agents or employees of the District.
10. Insurance. The Vendor will be required to indemnify and hold the District harmless from suits or
actions of any kind, including workers’ compensation claims, brought against it for or on account ofany damages or injuries received or sustained by any parties, by or from the acts of the Vendoror hisagents. The Vendor will furnish copies of insurance certificates with the District included as additional insured on policies for comprehensive general liability with limits of not less than$2,000,000 ($2,000,000 aggregate must be maintained), combined single limit bodily injury andproperty damage and auto liability combined single limit $2,000,000, $2,000,000 aggregate must be maintained. The District must be notified by certified mail at least thirty (30) days prior to cancellation of any insurance policy. The Vendor will furnish copies of insurance certificates for statutory workers’ compensation and employers’ liability with limits of not less than $1,000,000.
11.Illegal Aliens. Pursuant to Colorado Revised Statutes. §8-17.5-101 et. seq., the District cannot enter into or renew a public contract for services with a vendor/contractor who knowingly employs or contracts with an illegal alien to perform work under the contract or who knowingly contract with subcontractors who knowingly employ or contracts with an illegal alien to perform work under the contract.