[FORM 3F]Author Guidelines—Annual Survey (British Columbia)

Guidelines for Authors

Annual Review of Law and Practice

Deadline: Wednesday, January 7, 2004

Thank you for agreeing to prepare a chapter for the 2004 edition of the Annual Review. Refer to these guidelines for answers to questions about research, content, and style and to help you become familiar with CLE’s editing and production process.

Preparing and Forwarding an Electronic Manuscript

Please prepare your manuscript using either MS Word or WordPerfect (Windows format), following the enclosed Formatting Instructions. The electronic copy may be forwarded by email to [e-mail address]. (See Formatting Instructions for further details.)

Choosing Content

The Annual Review aims to provide a summary of developments in specific areas of law during the year. Your chapter should be current to December 31, 2003. Please do not provide an introduction to, summary of, or overview of practice in your field. Instead, provide a brief discussion of developments during the year, follow-up from previous developments (e.g., case law interpreting legislation that was brought into effect more than a year ago), and upcoming developments that readers should be aware of (such as proposed legislation, appeals, or actions commenced).

Cover significant changes and developments in legislation, regulations, case law, administrative tribunals, and practice (e.g., with registries, agencies, and government departments). Focus on developments that affect the law in British Columbia but, of course, include federal legislation and case law that may be relevant in B.C. For some topics, you might choose to discuss conferences that were held or are upcoming, new books and on-line resources, or developments in other provinces.

Maintaining Page Limits

Each year we struggle to keep the Annual Review to a manageable size. Please remember that the Annual Review is intended to be a summary of recent developments, rather than a comprehensive treatment of the subject area. Chapters should be no longer than 10 pages. Longer submissions will be edited for length.

Using Clear Language

Please use clear language and avoid legal jargon or terminology that is familiar only to those who practise in your field of law.

Presenting a Balanced and Accurate View

Although your chapter expresses your personal view of the law, please bear in mind the importance of presenting a balanced view of the issues.

Case citations will be checked and we will verify the titles of statutes. However, we will not confirm statute section references nor will we verify the accuracy of the content of the chapter, so please ensure that you are satisfied with its content.

Organizing Brief Sections

Organizing your chapter into sections with headings will help clarify the subject for readers. Break the chapter into as many sections and subsections as the topic will accommodate. If a specific discussion exceeds one page, consider breaking it into several sections. Short sections more clearly convey the elements of the topic and the relationships among them.

Adding Headings

Use clear headings and sub-headings to help your reader find specific information. Informative headings will get your reader’s attention, especially when the headings include a verb. For example:

A.Proving a Charter Infringement
1.Identifying the Rightholder
2.Defining the Right
3.Finding an Infringement

Following CLE Heading Style

It is important that you follow our heading style, matching the numbering of the various levels of heading and sub-heading, as illustrated:

TITLE OF ARTICLE
A.Major Heading
1.Sub-heading
a.Sub-sub-heading

Please do not use automatic paragraph numbering. Heading and sub-heading numbering should be entered manually.

Case Citations

Parallel citations are not necessary in the text (that is, give one cite only). Please use the neutral citation if there is one (e.g., Smith v. Brown, 1999 BCCA 320).

Please cite your case authority in the text after the appropriate sentence or paragraph rather than in a footnote. When citing cases, put parentheses around the citation, as in:

The court confirmed that double costs under Rule 37 do not include double disbursements (Brown v. Lowe, 2001 BCSC 105, at paras. 22 to 24).

Do not apply italics or other special formatting. Case citations will be italicized when the final editing is done.

Quotations

Quotations of 50 words or more should be set out as block quotations, indented left and right, without quotation marks. Provide the quoted paragraph number from the case report, positioning it just before the block quotation; for example:

In his concurring decision, McEachern C.J.B.C. stated (at para. 32):

The jury ultimately found that the newsletters contained false and defamatory statements in relation to Mr. Purcell, as did some of the graffiti. They awarded damages…

As you know, all material must be original with you unless you indicate clearly what parts are quoted or paraphrased from other publications, and their source.

Gaining Permissions

Fair use principles suggest that any quotation longer than several paragraphs should be used only with the permission of the original publisher. Given the immediacy of the material in the Annual Review and its short editing and production time, we do not foresee having the time to gain permissions. Try to paraphrase as much as possible rather than quote sources directly.

Editing In-House at CLE

One of CLE’s legal editors will review the manuscript for content and completeness of the material. Essentially, this is your first reader. Following this, our copy editor will check for consistency of style and to confirm case citations.

The editing process may result in substantial changes in content and organization. You will have the opportunity to see a near-final copy of your material before it is published. In the unlikely event that you are not satisfied with the edited version, you will have the right to have your name deleted as author and CLE will have the right to use the material.

Author Designation and Biography

Your name and a brief biography will appear at the opening of the article. Please include where you received your law degree, with whom you are currently practising and in what section of the Bar, any professional affiliations, and any contributions you have made to professional development courses or legal publications. A biographical statement might read as follows:

Perry Mason

A sole practitioner, Perry Mason is a crime-solving criminal lawyer whose work in commercial television in the 1960s promoted the public notion of defence lawyer as hero. Mason attended the Nashville YMCA Night Law School and was called to the Hollywood Bar in 1957. He is former co-chair of the National Association in Praise of Defence Attorneys and contributes frequently to the Hollywood Law Journal in the areas of Judiciously Choosing Your Client and Establishing an Extraordinary Win-Loss Record.

Researchers, writers, articled students, and junior associates who may assist you in the preparation of your chapter will be acknowledged in a footnote, rather than being shown as co-authors.

Disbursements

You may invoice us to a maximum of $100 for photocopying and courier charges incurred while preparing your chapter. We regret that we do not have funds to reimburse for computer-assisted research. However, provincial and Supreme Court of Canada decisions as well as pending and enacted British Columbia and federal statutes are available through free, searchable sites on the Internet.

Deadline

Please submit the final draft of your chapter to CLE by Wednesday, January 7, 2004. Your chapter will be reviewed and edited as outlined above before it is sent back to you for a final read-through. Please let us know immediately if you anticipate any difficulty in meeting this deadline.

Questions?

If you have any questions or wish to discuss any matters related to CLE’s house style, please contact:

[name and contact information]