For the Licence of the Café At

APPLICATION PACK

For the licence of the café at:

Jubilee2

Brunswick Street

Newcastle

Staffordshire,ST5 1HG

This Application pack contains the following sections:

1.Application ProcedurePage 3

2.Conditions of ApplicationPage 3

3.Application FormPages4-9

ADVERTISMENT:
If you can provide high quality catering and vending services – then you could be just what we are looking for.
Newcastle-under-Lyme Borough Council is offering a unique opportunity for suitably experienced individuals, operators or community groups to work alongside us at Jubilee2 for a period of up to three years.
Location
Our fantastic sports and leisure complex is situated right on the ring road in the heart of Newcastle town centre.
Jubilee2 is one of North Staffordshire‘s premier leisure facilities which meets the sports and leisure needs of the borough’s residents.
Our annual footfall totals 450,000 users who use Jubilee2 to access a diverse range of activities.
The café is a central part of Jubilee 2 and is located in the main reception foyer with views of the climbing wall and swimming pools. The café operator will be expected to manage customer demand during opening hours which are 6.30am-10pm Monday to Friday and 8am -8pm on Saturdays and Sundays.
Previous operators have generated a gross income of £100,000 per annum, however, these figures have not been audited and prospective providers should make their own assumptions around their business model. The successful licensee will be responsible for business rates and heating costs.
To register your interest
An open event will be held at the café on 3 October 2016 from 2pm-4.30pm.
If you are interested then we would love you to come along and talk to us.
If you’d like to attend then please contact (01782 742375) or (01782 742371). Further details about Jubilee2 can be found at or .
Following the open event, potential providers will be expected to submit a business plan, menu and rental offer for the café (please note that VAT will be payable on rent), along with a completed application form, by no later than 17 October 2016.

1.APPLICATION PROCEDURE

1.1.Applicants should complete the Application Form (pages 4 to 9).

1.2.The completed Application Form should be placed in an envelope and returned to:

The Property Manager
Newcastle Borough Council

Civic Offices

Merrial Street

Newcastle Staffordshire

ST5 2AG

1.3.The envelope should be returned no later than the closing date. The closing date is midday on 17th October 2016.

1.4.The Council will consider the applications received by this date and enter into a negotiation with those that are of interest.

2.CONDITIONS OF APPLICATION

2.1.Applications shall arrive no later than midday on 17th October 2016.

2.3.No responsibility will be accepted by the Council for any expenses incurred in preparing and submitting an Application.

2.4.The Council does not bind itself to accept all or any application and reserves the right to negotiate with any party that expresses an interest including late applications.

2.5.The Council accepts no responsibility for any injuries sustained in inspecting the property.

2.6.The Council shall enter into discussions with the parties that are of interest with a view to formalising the delivery of the catering service by means of the granting of a licence. At this point references will be collected and a credit check will be undertaken.

2.7.Should an agreement not be reached within a reasonable timescale (at the Council’s sole discretion) then the Council reserves the right to negotiate with any other parties, including late offers, and any other potentially interested parties.

2.8.None of the matters in this application pack, or in any brochure or advertisement, which may be made, will constitute an agreement or collateral contract with the Council.

3.APPLICATION FORM

SECTION 1 - APPLICANT’S INFORMATION

1.1

Trading Name:
Address:

1.2

Address for Correspondence Relating to this Application:

1.3

Contact Name:
Position in Company:
Telephone Number:
Email Address:
Mobile Phone Number:

1.4

Company Website:

1.5

Status: / Please Indicate
Sole Trader: / Yes/No
Partnership: / Yes/No
Limited Company: / Yes/No
Public Limited Company: / Yes/No
Charity: / Yes/No
Other (please specify):

1.6

Date of Formation or Registration:

1.7

Registration Number:
Registered Address:

1.8

VAT Number:

1.9

Does your company (or any members of the partnership/consortium if applicable) have any association (either directly or indirectly) with any member or employee of Newcastle Borough Council? / Yes/No
If yes, please provide details:

SECTION 2 – DETAILS OF YOUR PROPOSED USE

2.1Do you have experience in running this type of activity/event/service?

Yes/No
If ‘Yes’ please provide further details:
Have you have previously run this type of service successfully? / Yes/No
On what criteria do you base this success? (e.g. the number of participants, financial viability, customer feedback etc.)
What experience do you have operating this type of service?
Have you or your organisation been subject to any investigations by the Health & Safety Executive? / Yes/No
If ‘Yes’, please give further details including the date and outcome?

2.2How will the service be manned and supervised?

2.3How will your service be advertised?

Are you prepared to allow the Council to be notified in advance of advertising and seek their consent? / Yes/No

2.4Please attach any other information which you think may be of interest or in support of your application.

SECTION 3 - INSURANCE

If your company’s application is successful, adequate insurance cover will be required for Public & Product Liability (minimum £5m cover) and Employer’s Liability (minimum £10m cover).

Please provide details of all insurance cover currently in force in the table below:

Total sum insured:
Insurer:
Policy Number:
Cover:
Renewal Date:

3.1Are Insurance certificates available to the Council on request?

Insurance certificates available on request / Yes/No

3.2If your current levels of cover are less than those stated, are you prepared to increase your cover at no cost to the Authority?

Yes/No

SECTION 4 – EQUAL OPPORTUNITIES

Newcastle Borough Council considers it necessary for all organisations entering into a lease or licence on operational properties to treat all their staff and customers fairly and considerately, making sure there is no reason for a complaint of less favourable treatment because of belonging to a particular demographic in relation to any of the following:

•Race (including colour, nationality and ethnic or national origins)

•Sex

•Gender reassignment

•Pregnancy and maternity

•Disability

•Sexual orientation (gay, lesbian, bisexual and heterosexual)

•Marriage and civil partnership

•Religion or belief (including atheist beliefs and no religion or belief)

•Age

4.1If your company is awarded a lease/licence, do you agree to comply with the Equality Act 2010 and Council Policy in respect of equality?

Yes/No

SECTION 5 – HEALTH AND SAFETY

5.1The Council requires that all organisations entering into a lease or licence on its operational properties comply with all relevant Health and Safety legislation and standards and that you properly manage all Health and Safety risks specific to the service that you will provide.

Does your organisation comply with the Health & Safety at Work Act 1974 as amended? / Yes/No
Can you provide a Risk Assessment for your activities? / Yes/No
Are you prepared to amend/add to your risk assessments to satisfy Council requirements? / Yes/No

SECTION 6 – SAFEGUARDING

6.1Does your company have a safeguarding policy forChildren and Young People and comply with the provisions of the Child Protection Act 1999?

Children and Young People / Yes/No
And Vulnerable Adults? / Yes/No

6.2If yes, is it available to the Council on request?

Yes/No

SECTION 7 – CUSTOMER CARE

7.1Does your organisation have a customer care policy?

Yes/No

7.2If yes, is it available to the Council on request?

Yes/No

7.3Would you be prepared to coordinate your complaints handling with the Council’s policy?

Yes/No

SECTION 8 – EMPLOYMENT LAW

8.1Does your organisation comply with all employment law?

Yes/No
Are you prepared to show proof of compliance? / Yes/No

SECTION 9 – REFERENCES

Name and address of current landlord/agent (if applicable):
Can you provide a reference from your landlord? / Yes/No
Can you provide a reference from a previous landlord? / Yes/No
Name and address of bank:
Sort Code: / Account number:
Telephone no: / Fax no:
NOTE: THE COUNCIL REQUIRES A SATISFACTORY BANK REFERENCE. PREMISES WILL NOT BE LET TO A LIMITED COMPANY UNLESS AT LEAST ONE GUARANTOR IS A SIGNATORY TO THE LICENCE.
Can you provide a guarantor? (this is a person who will guarantee your rental payments) / Yes/No
Have you ever been declared bankrupt or entered liquidation? / Yes/No
If yes, what is your present status?
Are there any County Court Actions pending or any judgements given against you? / Yes/No
If yes, please give details:
Please state the name and address of your solicitor:

SECTION 10 - CONFIRMATION & CONTACT DETAILS

NOTE: A LICENCE IS A FORM OF CONTRACT BETWEEN YOURSELF AND THE BOROUGH COUNCIL. THE DOCUMENT CONTAINS OBLIGATIONS FOR BOTH PARTIES NOT LEAST OF WHICH IS A LIABILITY TO PAY RENT. PLEASE GIVE SERIOUS CONSIDERATION TO THIS MATTER AS ANY LIABILITY MAY ENDURE FOR THE TERM OF THE LICENCE AND SHOULD YOU FAIL TO HONOUR YOUR OBILIGATIONS, THE COUNCIL WILL NORMALLY TAKE PROCEEDINGS AGAINST YOU.
I hereby declare all the above information is correct and I understand that any false declarations will render any further contract voidable:
Signed by:
Name (block letters):
Date:
Contact Details:
Telephone:
Mobile:
Email:
Postal Address

DATA PROTECTION - HOW INFORMATION ABOUT YOU WILL BE USED:

THE COUNCIL AIMS TO FULFIL ITS OBLIGATIONS UNDER THE DATA PROTECTION ACT 1998 TO THE FULLEST EXTENT, OBTAINING, HOLDING, PROCESSING AND DISCLOSING PERSONAL DATA ONLY IN ACCORDANCE WITH THE PROVISIONS OF THE ACT.

WE WILL USE THE INFORMATION YOU HAVE PROVIDED TO PROCESS YOUR APPLICATION FOR THE GRANTING OF A LEASE. WE WILL PROCESS PERSONAL DATA THAT IS CONSIDERED TO BE ‘SENSITIVE PERSONAL DATA’ ONLY IN ACCORDANCE WITH THE REQUIREMENTS OF THE DATA PROTECTION LEGISLATION.

THE DATA PROTECTION ACT 1998 GIVES YOU RIGHTS AS OUR CUSTOMERS, ABOUT HOW YOUR PERSONAL INFORMATION IS OBTAINED AND USED BY NEWCASTLE-UNDER-LYME BOROUGH COUNCIL. THE ACT ALSO PLACES OBLIGATIONS ON THE COUNCIL.