Training Notes

(For Support Staff use)

Slide 1 – Cover

Slide 2

  • Explain that training is an overview of SEWP and its processes, then we do a demo of the website and the tools.
  • SEWP is a…
  • Multi-Award Contract (over 140pre-competed Prime Contract Holders / more than 110 small businesses)
  • GWAC authorized by OMB & utilized by all federal agencies
  • Contract Vehicle for ICT (Information and Communications Technology) and Audio/Visual Solutions

Slide 3

  • Explain that SEWP is a Solutions Contract for Products Services and run through what can be procured through SEWP
  • Discuss full scope IT/IT product solutions.
  • Highlight Cloud Computing is in scope.
  • Mobile Data Service, Health IT (Example FIT BIT), Destruction Services, Product Based Engineering services (Any service that can be tied to an existing product)

Slide 4

  • Catalog by request not request by catalog
  • Requests can be made using online tools
  • Dynamic catalog allows contract holder to update product offerings daily.
  • Though not a traditionally searchable catalog New Market Research Tool allows customer to search existing part numbers and providers, and do quick RFIs to contract holder to gauge availability through SEWP.

Slide 5

  • Explain that we will review the QRT and the MRT more in depth during the website portion of the training
  • Explain that we now have the capability to create Agency Catalogs upon request
  • Talk about Delivery Order With Options (DOWO)
  • An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time.

Slide 6

  • All quotes are verified and provide you product data such as, Cost savings, TAA, EPEAT, SCRM information.
  • Check to make sure total from verification file matches quote total. (Example will be shown during Web demo)

Slide 7

  • Explain how SEWP falls under FAR 16.505(b) and talk about…
  • The pre-award activities/verification
  • How SEWP provides Fair Opportunity to a full category or any available set-aside
  • Brand Name and Sole Source

Slide 8

  • NAICS codes are established at the contract level, no need to add to your RFQ
  • Biggest Change from SEWP IV to SEWP V was you can’t compete the Same RFQ against 2 NAICs codes.
  • 334111 applies to Group A, 541519 applies to Groups B, C, and D
  • Non MFR rule applies to NAICs code 54519
  • You can do a set aside within groups, i.e. SDVOSB, SB, HUBZone, EDWOSB will show you how during the tool demo.

Slide 9

  • Pricing structure is set at the contract level through the proposal process.
  • Pricing must be at or less than Contract Holder’s GSA contract price, should always be lower because of SEWP fee is lower.
  • Pricing is driven down by internal competition, and discounts are given for consolidated purchasing.
  • Negotiating is encouraged at the quote level.
  • Labor is hard to determine at the contract level, so price reasonableness determination has to be done by the issuing CO.

Slide 10

  • We provide support throughout the entire SEWP Process.
  • We will review your requirements for Scope determination and walk you through the tools if you need assistance.
  • We review all orders and modifications send and should be sent to for tracking and monitoring.
  • We track orders through delivery and assist if there are any issues after award.

Slide 11

  • SEWP provides some RFQ information to our Contract Holders.
  • Under $5.5 million, you aren’t required to provide any information on the award, over $5.5 million you must provide a debrief.
  • Under $10 million only protestable action is scope, but because of the rigorous process to add the items to contract there should be no issues with scope. This only applies to DoD, NASA and Coast Guard.

Slide 12

  • SEWP support help desk is open from 7:30 Am – to 6:00 PM Monday through Friday.
  • Three options, chat, phone, email. If after hours email is always there, we promise a 1 business day response to your inquiry.
  • It’s better to contact the help desk than an individual because over 90% of staff receives the email and someone will get back to you.
  • FAQs are always available.
  • We offer free onsite and WebEx training.

*GO TO WEB*

Web Demo

  • Fast Access- FAQ
  • Fast Access Contract Info Clauses
  • Contract Holders
  • Individual page full contract for each contract holder available
  • Contract number and Contract information TINS
  • POCs for each contract holder
  • Address
  • Program Manger Page and when to contact them
  • Program Performance Page
  • Agency Specific Pages (if applicable)
  • Tools
  • Provider Tool
  • Only publicly available tool
  • Search a common provider that shows Reseller relationships i.e. Cisco or Dell
  • Only Authorized Reseller Relationships are shown on that tool no other relationships
  • Market Research tool
  • Requires log in
  • Allows to search existing catalo
  • Find provider, search existing provider
  • Show Details of provider(magnifying glass to show more SCRM info)
  • Find provider search provider not available
  • Find product on previously searched provider
  • Find product when you don’t know provider
  • Create RFI
  • Quote Request Tool
  • Create RFQ
  • Biggest piece here is show Fair Opportunity and how to do the Set-asides within the group.
  • Review quotes
  • Verification file should match quote total displayed is from verification file.
  • Open verification file and show all information that is displayed
  • GSS Tool
  • OMB Mandate
  • Version 2 ongoing.
  • Pick option (Desktop or Laptop)
  • Demo how to compare within an option, sort, and create purchase/download order to submit.
  • Agency Catalog(if applicable)

NOTES:

05/31/17-OSB