For Office Use Only s33

For office use only

Recruitment Reference: Post Number:

Recruitment Authorisation Code: UAS/______/ Staff classification code:

UNIVERSITY ADMINISTRATION AND SERVICES

RECRUITMENT AUTHORISATION FORM

After authorisation from the Registrar’s recruitment panel, please complete this form and email it together with the advert (maximum 200 words) and the job description (template available on the UAS Personnel website) to .

If you need any assistance completing the form, please contact your UAS Personnel Administrator.

Part 1 – Post details

Department: / Cost Centre:
Post title: / Grade:
New, Refilling an existing post or Maternity-cover post:
If Refilling or Maternity, replacing:
Fixed-term or permanent? / Period if fixed-term:
Full or part-time? / FTE/hours if part time:
CRB Check Required? Yes / No / Level of CRB Check? Standard / Enhanced
Date of approval by Registrar’s Panel:
Level of advert approval granted (internal or external):

Part 2 – Advertisement details
Please note that applications for this vacancy will be made online. Candidates will be required to complete a number of screens with application details, referees and, for support staff posts, work experience and qualifications. For support staff adverts, candidates will also be asked to upload a supporting statement. For academic-related adverts, candidate will also be asked to upload both a CV and supporting statement.

Publications Required;

All adverts will be placed on the University’s Job Opportunities website. Posts at grade 4 and above will also be advertised on jobs.ac.uk. Academic-related posts will also be advertised on Jobcentre Plus. These adverts will go live within 5 workings days of receipt of this form.

For details of other suitable websites (and media) and associated deadlines, please contact your Personnel Administrator. Please note that there may be significantly longer lead times for advertising in specialist media.

Part 3 – Relocation Scheme

Relocation Scheme to be included? Yes / No

Departments have discretion to whether to offer the relocation scheme in individual recruitment processes (such expenses are usually capped at £8,000). If you wish to offer this scheme, the following line will be included in the job description;

Subject to HMRC regulations and the availability of funding, a relocation allowance may be available for this post.

Part 4 - Preferred timescales
If you think that you may require a work permit for this post please note that the vacancy must remain open for at least 4 weeks to qualify under UKBA rules. If you think this might be necessary, please contact your UAS Personnel Administrator.

Closing date:

(Generally a minimum of 2 weeks, or longer if you require a work permit (see above). Please allow up to 5 working days for the advert to go live)

Shortlisting date:

(Please allow at least one working day between the closing date and shortlisting date)

Interview date:

(Please allow at least seven clear working days between the receipt of interview arrangements to the UAS Personnel Team and the interview date to ensure we give candidates adequate notice)

Panel members:

1. (chair)

The chair of the panel must have undertaken the online recruitment and selection seminar within the last four years. Details of the course can be found at;

http://www.learning.ox.ac.uk/seminar_desc.php?cat=az&ls=&cc=PER/REC/ONLI&page=3&id=1638

Part 5 – Recruitment Authorisation

Form completed by:

Approved by Head of Department:

Date:

Recruitment Authorisation Form 14.11.11