Annexure
Annexure-1
/ PDMA-PaRRSAProvincial Disaster Management Authority-
Provincial Reconstruction, Rehabilitation & Settlement Authority, KP
Civil Secretariat, Peshawar, Phone: (091) 9211805, Fax: 9214025
/
Project Document/Proposal[1]
for Implementation of Relief, Early Recovery and Reconstruction/
Rehabilitation Projects/Programs in Khyber Pakhtunkhwa
Section I – Organization Contact InformationName
Office Details / Mail address / Phone No. / Fax No.
Project Office:
Provincial Office:
National/Head Office (inPak):
Key Staff Info: (implementing organization) / Provincial Level, if any. / National Level, if any.
Name of Person
Phone No.
Cell No.
Email address
Fax No.
Key Staff Info: (Donor Organization) / Provincial Level, if any. / National Level, if any.
Name of Person
Phone No.
Cell No.
Email address
Fax No.
Section II- (a): Details of Foreigners working in the NGO/INGO
S No. / Name / Copy of Passport / Address of Home Country / Address in Pakistan
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Section II- (b): Details of Existing locals working in the NGO/INGO
S No. / Name / Father Name / CNIC / Complete Address (Permanent & Temporary) / Contact No.
Section II- (c): Details of Project undertaken by the NGO/INGO in the project area
S No. / Name of Project / Project Area / Cluster/Line Department / Donor Organization
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2
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* The list of local staff hired by the Organization after issuance of NOC will be shared with 11 Corps & Home & Tribal Affairs department through PDMA
*Separate sheet may be attached for additional staff names.
Section II – Human Resource Details
Section III – Project Summary
1. Project Title: / ______
______
2. Project relates to: / Please tick (√) relevant boxes, Multiple selection possible.
Description / Area / Nature of Project/Proposal
Relief / Recovery / Reconstruction / Rehabilitation
- Post Conflict
- Post disaster
3. Disaster Preparedness /
3. Plan under which project falls (if applicable) / Please tick (√) relevant boxes, Multiple selection possible.
- Pakistan Humanitarian Response Plan (PHRP)
- Non-Pakistan Humanitarian Response Plan (Non-PHRP)
- Flood Emergency Response Plan (FERP)
- Non-Flood Emergency Response Plan (Non-FERP)
- Any Other, please specify,______
4. If under plan give project No. / ______
5. Cluster under which project falls / Please tick (√) relevant boxes, Multiple selection possible. Vetting from relevant cluster head will be required;
- Agriculture
- Camp Coordination
- Child Protection (Sub-cluster)
- Community Restoration
- Education
- Food Security
- Gender
- Health
- Nutrition
- Protection
- Rule of Law & Justice
- Skill Development
- Shelter & Non-Food Items
16. Any Other, specify______/
8. Geographic Location & Beneficiaries
9.
10. / Province / District / Tehsil[2] / Union Council / Village
Is/Are the district, sharing the International Border
- Sharing border with Tribal Areas
- Special Areas attached to Bannu & DI Khan districts
Border
11. Thematic Areas Under which the project falls / Legislation, Policy, Institutional Mandate & Institutional Development
Hazard, Vulnerability and Risk Assessment
Public Awareness, Education and Training
Community Resilience through CBDRM
Mainstreaming Disaster Risk Reduction into Development Planning
Early Warning System
Preparedness and Response Planning
Post Disaster Recovery Planning
12. Estimated number of direct beneficiaries: / Please fill in the total number of direct HH/beneficiaries. If project is covering more than one sector, please indicate separate beneficiaries in separate rows.
Sector Name / District / Households / Individuals / No. of Male / No. of Females
13. Proposed timeframe for project: / Please indicate the duration of the project: ______months approximately
From / To
Day, Month and Year Day, Month and Year
14. Summary of Estimated Project cost / Please fill in the total cost in USDs. If project is covering more than one sector please indicate separate project costs for separate sectors.
Description of Budget Item / Amount in USD / Equivalent amount (PKR in million) / %age to total / Remarks
Program cost
Operational cost
Total
13. Amount of funds confirmed / USD ______Equivalent amount in PKR:______
Section IV – Project Details
Project Background[3]:
Project Rational[4]::
Implementation Strategy:
Project Goal[5]:
Outcomes & Output[6]
Coordination Mechanism[7]:
Monitoring Strategy:
Checklist for Supporting documents: The following documents are enclosed with the project proposal.
No. / Name of the Document. / Documents attached
1. / Covering letter from the NGO to PDMA-PaRRSA / Yes: No
2. / Profile of the Organization / Yes: No
3. / Copy of the Registration proof (In case of INGO, MOU with MOI and for NGO MoU with EAD, Islamabad / Yes: No
4. / CNIC Copy of signatory (implementing organization)
(in case of INGO passport copy with valid visa for expat staff) / Yes: No
5. / Documentary proof /evidence of the of source of funding / Yes: No
6. / Work Plan on PDMA prescribed format / Yes: No
7. / Logical Framework Analysis on PDMA prescribed format / Yes: No
8. / Application vetted by the concerned clusters/Early Recovery Working Group or Thematic group, as the case may be. / Yes: No
9. / Agreement between Donor and implementing Organization / Yes: No
10 / Detail Budget estimate (Program + HR + Operational / Yes: No
Annexure-2
Vetting of Project Document/Proposal
For Relief, Early Recovery and Reconstruction/Rehabilitation Projects/Programs in Khyber Pakhtunkhwa
We certify that:
- The relevant cluster (or line department in case the cluster is inactive) has been coordinated with and vets the program/project.
- The technical components of the program/project are acceptable.
- The program/project meets a known need.
- The program/project is not duplicative.
Name of Cluster Lead /line department:______
Name of person signing: ______
Designation: ______
Signature with stamp:
______
The ______(Name of organization) has read the Terms of Reference/ Guidelines TOR proposed for humanitarianwork and declares to abide by it.
Signature: / ______Name: / ______
Computerized NIC No. / ______
Designation: / ______
Organization: / ______
Date: / ______
Note: Signature at the bottom of each page is required from verifying official of organization. In case of change in verifying person, the organization will notify PDMA-PaRRSA.
Annexure-4
Logical Framework Analysis
Project Title: ______
Narrative Summary / Expected Results / Performance Measurement / Assumptions and Risks[8]Goal - Objective[9] / Impact
Not Applicable / Not Applicable
Project Purpose / Outcomes[10] / Performance Indicator [11] / Assumptions and Risks
Resources / Outputs / Performance Indicator / Assumptions and Risks
Annexure-5
Logical Framework Analysis
Education Sector Reforms Project in Pakistan
Narrative Summary / Expected Results / Performance Measurement / Assumptions and RisksGoal (Objective) / Impact
To improve the quality and delivery of basic education in Pakistan, especially for the female population, & to increase access to education by disadvantaged groups / 1. Improved gender-sensitive basic education policies and practices implemented.
2. Improved basic education systems and institutions effectively delivering services.
3. Increased access to basic education by disadvantaged groups / Not Applicable / Not Applicable
Project Purpose / Outcomes
1. To improve the quality of primary education in Pakistan through a focus on improvements to educational systems, particularly in selected districts in Punjab. /
- Strengthened educational systems and institutions that enhance the quality and equity of primary education, particularly in selected district in Punjab.
- Enhanced child-centered and girl-friendly classrooms better meeting the needs of primary students and their communities.
2.1 Number of teachers with improved skills and competencies.
2.2 Achievement levels in literacy and numeracy of primary students in participating schools
2.3 Enrolment, retention and completion rates in participating districts, especially for girls / Community participation in educational systems does not materialize. Risk: Low
Resources / Outputs
1. Policy Dev.:
2. Institutional Development
3. Teacher and Head Teacher Training
4. Community Mobilization
5. Project Management / 1. 1 Enhanced contribution of educators, including women and NGOs, to provincial and district education policies that address primary school access, completion, equity and quality.
2.1 Strengthened gender-sensitive educational governance processes and systems
2.2 Improved management of human and financial resources in educational institutions, schools and district governments
3.1 Enhanced processes for gender-sensitive curriculum review, development and implementation (within teacher training facilities
3.2 Improved competency of teachers in primary curriculum content areas
3.3 Enhanced skills and knowledge in gender-sensitive, child-centred and activity-based teaching methodologies
3.4 Enhanced professionalism of teaching staff
4.1 Increased community involvement, especially of girls and women, in education.
4.2 Improved skills of School Management Committees
5.1 Effective and efficient project management. / 1.1 Number of contributions to policy and regulatory formulations in the areas of access, completion and quality.
1.2 Degree of gender-sensitivity in policies and regulatory frameworks for primary schools and teacher training institutions
2.1 Number of effective, gender-sensitive educational plans and initiatives at the union council, tehsil, district and/or provincial levels
2.2.1 Roles and responsibilities within decentralized education system defined, communicated and understood.
2.2.2 Number of people trained in financial management and using new skills.
2.2.3 #of people trained in educational planning and management practicesand using new skills in teacher training institutions and district education offices
3.1 Comprehensive and gender-sensitive plan for reform of teacher training curriculum.
3.2 Number of teachers trained and tested in primary curriculum content areas of mathematics, science and languages
3.3 Number of teachers utilizingappropriate teaching methodologies in girl-friendly, child-centred classrooms
3.4 Number of teachers trained in appropriate standards of practice.
4.1 Number of community groups with active participation of women at the district and local school levels
4.2.1 No. effective school management plans developed with community participation
4.2.2 Effective use of School Imp. Funds.
5.1 Expected results achieved on time & within budget. / Sufficient financial support from the Department of Education does not reach district level. Risk: Medium
Participation of girls and women in education is hampered by economic and cultural factors. Risk: Medium
Annexure-6
Work plan for ______(name of project)
(From:______To:______)
ID / Description of outcomes and outputs / Timeline in Months / Responsibility / Means of Verification (MoV)
Jul / Aug / Sep / Oct / Nov / Dec / Jan / Feb / Mar / Apr / May / Jun
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12
1 / Outcome
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
Pink color shows Outcomes as per CB Framework / Green color shows Outputs/milestones
Annexure-7
Work plan for Capacity Building of PaRRSA/PDMA (June 2012 - May, 2013)
ID / Description of outcomes, outputs and Activities / Timeline in Months / Means of Verification (MoV)
Jun / Jul / Aug / Sept / Oct / Nov / Dec / Jan / Feb / Mar / Apr / May
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12
1 / Evolve a robust FMIS with a focus to strengthen budgeting and accounting processes
1.1 / Manual for Financial Management improved / X / X / x / FM manual
1.2 / Internal audit system in place and operationalized. / x / x / X / Approved Internal Audit Module
1.3 / Training Program/Module on Finance developed / x / x / Training material/presentation
1.4 / Trainings on Finance, Internal Audit and Budget held / x / x / X / x / Trainings report
1.5 / A complete budgeting process is laid out / x / x / Budgetary Control Module
1.6 / Develop /customize automated FMIS - Support to IT Team / X / x / x / x / X / x / x / Support to IT team
1.7 / Assist the IT team in conducting trainings on FMIS / x / x / Trainings on FMIS
1.8 / Implement an automated accounting system (FMIS) / x / x / x / Support in FMIS operationalization
1.9 / Capacity of staff enhanced on key finance/budgeting/ payment issues & other functional/operational tasks / X / X / X / x / x / x / X / x / x / x / x / x / Need based TA support
1.10 / SOPs for utilization of funds at PDMA & district level developed / x / x / x / X / SOPs for fund utilization
Pink color shows Outcomes as per CB Framework / Green color shows Outputs/milestones
Annexure-8
Tracked Work plan for ______(name of project)(From:______To:______)
Status as of ______
ID / Description of outcomesand outputs / Timeline in Months / Means of Verification (MoV) / %age Physical Completion (Reporting period) / %age Physical Completion (Cumulative) / Remarks/ Reasons for delays, if any
Jul / Aug / Sep / Oct / Nov / Dec / Jan / Feb / Mar / Apr / May / Jun
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11 / 12
1 / Outcome
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
Pink color shows Outcomes as per CB Framework / Green color shows Outputs/milestones
Annexure-9
Progress Report
Project Title: / ______/ Impl. period: From: / ______
Donors Agency: / ______/ To: / ______
Implementing partner(s): / ______/ Progress Statusas of: / ______
Target Areas / ______
Sr. No. / Result/Indicators / Unit of Measurement / Planned Target / Achieved (reporting period) / Achieved Cummulative* / %age achieved against cumm. / Progress To date / Reasons for delay, if any.
Result 1:
1.1 / Performance Indicator
1.2 / Performance Indicator
Result 2:
2.1 / Performance Indicator
2.2 / Performance Indicator
Result 3:
3.1 / Performance Indicator
3.2 / Performance Indicator
Annexure-10
Filled Progress Report
Project Title: / WASH Assistance for flood and conflict victims in Pakistan / Implementing period: From: / 1-Oct-12
Donors Agency: / ______/ To: / 30-Sep-12
Implementing partner(s): / ______/ Progress Status/Update as of: / 30 Sep, 2012
Target Areas / KPK, District Swat, Tehsil Khawazekhela
Result/Indicators / Unit of Measurement / Planned Target / Achieved (reporting period) / Achieved Cummulative* / %age achieved against cumm. / Remarks/Progress To date / Reasons for delay, if any.
Result 1: Safe drinking water is available and used / No. of Beneficiaries / 39500 / 40,085 / 101% / Progress/Remarks
1.1 / At least 50 water supply systems are restored and working and disaster resilient. / No. of Schemes / 50 / 50 / 100% / All 50 Schemes have been completed. These include 31 in Miandam, 15 in Shin and 4 in UC Khwazakhela. The Schemes have been handed over to the Community based organizations. The schemes have been tested from WHO Labs and found fit for drinking. 37,671 individuals are benefitting from these schemes.
1.2 / 1650 vulnerable families (13,035 individuals) receive and make use of water container for storage and transportation (SPHERE hygiene promotion standard 2: identification and use of hygiene items) / No. of Families / 1,650 / 1,682 / 102% / 1,682 Households were selected based on vulnerability ranking in 3 union councils. 1,682 water storage kits have been distributed. These include 997 in UC Miandam, 569 in UC Shin and 116 in UC Khwazakhela. The distribution benefitted 1,682 families with 16,592 individuals in it. (14,178 overlapping with DWSS while 2,414 are new beneficiaries)
Result 2: Safe disposal of human excreta is practiced. / No. of Beneficiaries / 18,230 / 28,329 / 155%
2.1 / 1,650 family/shared disaster resilient latrines restored & working with hand washing facility through Cash for work (CFW). / No. of Families / 1,650 / 1,650 / 100% / 1,650 Households were selected based on vulnerability ranking in 3 union councils. These include 997 in UC Miandam, 537 in UC Shin and 116 in UC Khwazakhela. The rehabilitation will be benefiting 1,650 families with 16,271 individuals in it. (100% overlap with R1). The entire 1,650 latrines have been completed, following the standard procedures. 3,200 PKR were also provided to all latrine beneficiaries for their CFW contribution.
2.2 / At least 60 crafts-persons and 30 CBO members trained in masonry & plumbing works for latrine construction. / No. of Persons / 90 / 83 / 92% / 47 Individuals were enrolled in Masonry and 46 for plumbing training. 38 in Masonry and 45 in Plumbing successfully completed the training.
2.3 / At least 500 persons received cash for work for de-silting/ cleaning of 10,000 meters of drainage channels. / Meters (Drainage channel) / 10,000 / 10946 / 109% / 13 Drainage Schemes have been rehabilitated (5 in Miandam, 6 in Shin and 2 in Khwazakhela) of 10,946 Meters of length. 109 Persons worked on CFW Basis. 14 Small CBI Schemes (Sanitation, Drainage, Water Supply etc) have been completed. The CBI schemes are benefitting 30,873 individuals (Out of these 23,336 are overlapping with R1 while 7,537 are new). 109 Persons were involved in drinage cleaning while 392 persons were involved in rehabilitation of 14 CBI Schemes
No. of Persons / 500 / 501 / 100%
No. of CBI Schemes / - / 14 / -
Result 3: Hygiene practices are improved / No. of Beneficiaries / 33,528 / 40,085 / 120%
3.1 / 1,650 households (1,650 hygiene kits distributed) have access to and use hygiene items and as per minimum SPHERE standards 1 & 2: hygiene promotion implementation; identification and use of hygiene items / No. of Families / 1,650 / 1,682 / 102% / 1,682 Households were selected based on vulnerability ranking in 3 union councils. 1,682 kits have been distributed. These include 997 in UC Miandam, 569 in UC Shin and 116 in UC Khwazakhela. The distribution benefitted 1,682 families with 16,592 individuals in it. (100% Overlap with R1)
3.2 / 4,000 hygiene promotion leaflets (including water purification techniques) are distributed and 600 hygiene promotion posters are posted for public notice. / No. of Leaflets / 4,000 / 4,000 / 100% / 3,300 Leaflets have been distributed into 1,650 households while 700 have been distributed to schools (Students). The posters have been pasted in Khwaza-khela, Miandam and Shin (200 in each UC). The Local Partner printed 5,000 leaflets and distributed in schools. IOM Protection leaflets (4,950 leaflets) were distributed to selected 1,650 families
No. of Posters / 600 / 600 / 100%
3.3 / 300 community/ school level hygiene promotion sessions covering (20,455 individuals) consistently undertaken through interpersonal communication and interactive group sessions / No. of Sessions / 200 / 309 / 155% / 309 School Sessions were attended by 15,896 Students. 8,742 were from the same families while 7,154 are from the areas where not other activity has been conducted. 117 Sessions were conducted in Community, attended by 5,145 individuals but all from the same families of the project.
No. of Sessions / 100 / 117 / 117%
No. of Persons / 20,455 / 21,041 / 103%
3.4 / 38 HP and 16,284 individuals receive hygiene promotion & awareness through house to house sessions. / No. of Persons / 13,035 / 16,284 / 125% / 38 HPs were trained and worked for six months (January to June 2012), covering 1,650 families with 16,284 individuals in it. The 15 women hygiene promoters visited the families (inside households) while the 15 Men Hygiene promoters conducted sessions in street of selected households.
3.5 / At least 70% increase in hygienic practices and knowledge (especially women and children) / %age / 70% / 96% / 137% / Pre-KAP study carried out and plans to respond the gaps in hygiene practices were devised in shape of hygiene sessions and visits. Post KAP conducted in July, 12; which reveals 96% increase in good hygienic practices by community in target areas, after the project intervention
* / Numbers are approximate as of 30-9-2012. Final beneficiaries numbers will be shared in the Final report
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[1]This will be used for submission of project document/proposal along with request for issuance/time extension in NOC.
[2]Tehsil and Union Council names are compulsory and should be provided.
[3]This portion should indicate the background of the project. Rationale and importance of the proposed project intervention. It should describe the current problem and its relationships with the target population and how it has been identified (field assessments, meetings with local authorities, surveys, etc).
[4]It should describe the current problem and its relationships with the target population and how it has been identified (field assessments, meetings with local authorities, surveys, etc).