Division of Finance and Business Operations / Procurement & Strategic Sourcing
5700 Cass Avenue, suite 4200
Detroit, Michigan 48202
(313) 577-3734
FAX (313) 577-3747
February 26, 2013
Addendum #1 To
Request for Proposal
For Computer Services Center 1600A Switchboard: Project 193-228859
Minutes of the Pre-bid Conference
Dated February 20, 2013
The Addendum must be acknowledged on your lump sum bid.
The pre-bid conference for Request for Proposal for Computer Services Center 1600A Switchboard, Project 193-228859 was held on February 26, 2013, at 10:00 am (local time) – at Detroit, MI 48202. Paula Reyes reviewed the highlights of the pre-bid package, especially concerning details such as bid due dates and who vendors may contact during the live bid process. Thomas J. Edwards and Jose Meijer from Peter Basso and AssociatesInc., discussed the technical aspects of the project and bid requirements, and conducted the Q & A session.
NOTE: You must have attended a prebid conference in order to be eligible to bid on a particular project. Receipt of minutes or addenda without being at a prebid conference does not qualify your company to bid.
Numerous simple questions and answers were addressed at the pre-bid meeting. Some of the issues were as follows:
- A bid bond is not required for bids below $50,000. Otherwise, a bid bond (5%) will be required for the full amount of the bid.
- Performance Bond and Material & Labor Payment Bond requirements are listed in the specifications of the job. Performance & Material & Labor Payment Bonds must be provided by the awarded Vendor with the submission of the signed contract; which will then be submitted to FP&M management for counter signature.
- The awarded vendor must provide the required Certificate of Insurance in compliance with Section 800, article 11 of the bid specifications prior to commencement of any work.
- If your company has not previously done business with the University you may go to the Purchasing website at and look for the “new vendor” link under “Information for Vendors” on the left. You may submit a new vendor request form and an IRS form W-9. This will register your company on our vendor list. (NOTE: this does not replace the listserv.)
- This Project Requires the Contractor and any subcontractors to compensate all employees who come to the job site at no less than State of Michigan Prevailing Wage Rates. A Prevailing Wage Rate Schedule is included in Section 00410 of the Bid Specifications. Vendors must review these requirements to be sure they are in compliance with the requirements of the University and the State of Michigan. Contact the State of Michigan if further information on prevailing wage rate is needed at website . Vendors must post wages at the job site in compliance with the complete Prevailing Wage Rate listing provided in Bid Documents.
- 1099 workers and subcontractors using 1099 workers are NOT acceptable
- Certified Payroll must be provided with each of the contractor’s pay applications for all workers who worked at the job site, in compliance with the State of Michigan policy. Failure to provide certified payroll will constitute breach of contract and pay applications will be returned unpaid, and remain so until satisfactory supporting documents are provided.
- Signed waivers from all Subcontractors and suppliers must accompany Pay Applications or they will be returned for such documentation prior to approval.
- A properly executed sworn statement is required from all tiers of contractors, and sub-contractors indicating sub-contractors and suppliers which provide services or product of $1,000.00 or greater. Sworn statements must accompany applications for payment
- All documents listed in the Front End Section 0410-2 “Wayne State Prevailing Wage Requirements” must accompany applications for payment. Failure to do so will result in the entire application package returned for correction.
- A checklist of all Pay Application requirements can be found in Section 00430-1.
- The competency and responsibility of Bidders will be considered in making the award. The Owner does not obligate himself to accept the lowest or any other bids. The Owner reserves the right to reject any and all bids and to waive any informalities in the Proposals
- Parking on WSU campus lots and structures are $6.00/access. Vendor must build parking into their lump sum bid.
- Section 300, Form of Proposal has changed very recently, review carefully and complete in its entirety to avoid disqualification.
- The contractors must fill out our prequalification form. They can attach additional information if they would like but at a minimum the information requested must be filled in on our form so that we do not have to hunt to find the information.
- Contractors who have withdrawn a bid after a University bid opening and/or refused to enter into a contract with the University upon notification of award within the last 3 years are not eligible to bid on this project.
- Project hours of operation are 7:00am – 5:00 pm. Anything else requires advance notice and approval.
- Prequalification meeting will be held the first business day after bid openings. Contractors must be available. The Project Manager will coordinate the meetings. Prequalification meeting includes Schedule of Values from the Contractor, including a list of Contractor’s subcontractors and other qualifications required by the documents.
- An unsigned contract will be given to the successful Contractor at the conclusion of the Prequalification meeting, if all aspects of the bid are in order. The Contractor has 5 business days to return the contract to the Project Manager for University counter signature. The contractor must also submit a Performance Bond as outlined above and a Certificate of Insurance in the same 5 business day period. In the event the Contractor fails to return the documents in this 5 day period, the University reserves the right to award the contract to the next most responsive bidder.
- An Optional second walk thru was not scheduled.
- The Computer Service Center is not considered a classroom building and will not require State permits. However, a Hot Work Permit will be required. The awarded contractor must work with the University’s department of Risk Management to gain a Hot Work permit.
- The awarded contractor must work with the project manager to coordinate inspections with the Department of Risk Management as well.
- If needed, the awarded contractormust provide their own dumpster. The Dumpster must be rubber or plywood padded if placed on concrete. Location and duration must be coordinated with the project manager. Dumpster must be tagged with the name of your company clearly displayed. Any lawn or concrete damage must be restored.
- Use of restrooms will be prohibited. The awarded contractor must supply a temporary facility for workers.
- Questions are due by March 1, 2013 at 12:00 noon
- Bids are due no later than 2:00 p.m., March 6, 2013, at 5700 Cass Ave. Room 4200 AAB. No public bid opening will be held. Two (2) copies are required, either an original and 1 copy or 2 copies.
- Time of Completion:The Contract is expected to be fully executed on or about 15 calendar days after successful bidder qualification and recommendation of award. The successful bidder (Contractor)agrees to start construction immediately after receipt of a fully executed contract and Purchase Order, and to complete the work as follows: Substantial Completion, and State Approved Inspections (if appropriate), no later than June 15, 2013.
- Due to the firm substantial completion date, Contractors were cautioned to not bid unless they can absolutely meet the date of June 15, 2013.
- A copy of the sign in sheet is available for downloading from the University Purchasing Web Site at: .
- This is an occupied area, awarded vendor must be considerate of environment (noise, cleanliness, etc.)
- It is the responsibility of the awarded contractor to protect the walls and flooring inside the building.
- The Computer Services Center is the Universities Data Center. All shutdowns must be coordinated with the Project Manager and CSC.
- There are 4 generators (2 natural gas and 2 diesel) that will support / service the building during any down time. Wayne State is responsible for the fuel associated with the use of the generators.
- The awarded contractor shall give the University alternatives to minimize downtime.
- Fire Alarm System is an FMS 200, a bypass will not be keyed. (OK)
- Wet Sprinklers are not present in the facility. Contractors were cautioned to have fire extinguishers at the job site.(OK)
- IMPORTANT- This is an addendum which MUST be acknowledged on your bid form
We will require two copies each of your lump sum proposals, vendor qualification questionnaire and your bid bond documents.
All questions concerning this project must be emailed to: Paula Reyes, Procurement & Strategic Sourcing. Email: , copy Ken Doherty, AVP of Procurement, at .
Do not contact either FP&M or the Design Firm directly as this may result in disqualification of your proposal.
Thank you for interest shown in working with Wayne State University.
Paula Reyes
Strategic Sourcing Manager
CC:Thomas J. Edwards (Project Manager), Ken Doherty, AVP of Procurement, Attendee list.
PREVAILING WAGE RATE SCHEDULE (revised 4-05-2010)
- See also Page 00100-4 Section 12.B
- Wayne State University requires all project contractors, including subcontractors, who provide labor on University projects to compensate at a rate no less than prevailing wage rates.
- The rates of wages and fringe benefits to be paid to each class of laborers and mechanics by each VENDOR and subcontractor(s) (if any) shall be not less than the wage and fringe benefit rates prevailing in Wayne County, Michigan, as determined by the United States Secretary of Labor. Individually contracted labor commonly referred to as “1099 Workers” and subcontractors using 1099 workers are not acceptable for work related to this project.
- To maintain compliance with State of Michigan Ordinances, Certified Payroll must be provided for each of the contractor’s or subcontractor’s payroll periods for work performed on this project. Certified Payroll should accompany all Pay Applications. Failure to provide certified payroll will constitute breach of contract. Pay applications will be returned unpaid and remain so until satisfactory supporting documents are provided.
A Prevailing Wage Rate Schedule has been issued from the State of Michigan that is enclosed in this section
Additional information can be found on the University Procurement & Strategic Sourcing’s web site at the following URL address:
If you have any questions, or require rates for additional classifications, please contact:
Michigan Department of Consumer & Industry Services,Bureau of Safety and Regulation, Wage and Hour Division,
7150 Harris Drive,
P.O. Box 30476,
Lansing, Michigan 48909-7976
F. Wayne State University's Prevailing Wage Requirements:
When compensation will be paid under prevailing wage requirements, the University shall require the following:
- The contractor shall obtain and keep posted on the work site, in a conspicuous place, a copy of all current prevailing wage and fringe benefit rates.
- The contractor shall obtain and keep an accurate record showing the name and occupation of and the actual wages and benefits paid to each laborer and mechanic employed in connection with this contract.
- The contractor shall submit a completed certified payroll document [U.S. Department of Labor Form WH 347] verifying and confirming the prevailing wage and benefits rates for all employees and subcontractors for each payroll period for work performed on this project. The contractor shall include copies of pay stubs for all employee or contract labor payments related to Wayne State University work. The certified payroll form can be downloaded from the Department of Labor website at .
- A properly executed sworn statement is required from all tiers of contractors, sub-contractors and suppliers which provide services or product of $1,000.00 or greater. Sworn statements must accompany applications for payment. All listed parties on a sworn statement and as a subcontractor must submit Partial or Full Conditional Waivers for the amounts invoiced on the payment application. A copy of the acceptable WSU Sworn Statement and Waiver will be provided to the awarded contractor.
- Apprentices for a skilled trade must provide proof of participation in a Certified Apprenticeship Program and the level of hours completed in the program.
- Daily project sign-in sheets and field reports for the project must be turned in weekly.
Note: Contractor invoices WILL NOT be processed until all listed certified payroll documents are received.
G.If the VENDOR or subcontractor fails to pay the prevailing rates of wages and fringe benefits and does not cure such failure within 10 days after notice to do so by the UNIVERSITY, the UNIVERSITY shall have the right, at its option, to do any or all of the following:
1.Withhold all or any portion of payments due the VENDOR as may be considered necessary by the UNIVERSITY to pay laborers and mechanics the difference between the rates of wages and fringe benefits required by this contract and the actual wages and fringe benefits paid;
2.Terminate this contract and proceed to complete the contract by separate agreement with another vendor or otherwise, in which case the VENDOR and its sureties shall be liable to the UNIVERSITY for any excess costs incurred by the UNIVERSITY.
3.Propose to the Director of Purchasing that the Vendor be considered for Debarment in accordance with the University’s Debarment Policy, found on our website at
Terms identical or substantially similar to this section of this RFP shall be included in any contract or subcontract pertaining to this project.
H.The current applicable prevailing wage rates as identified by the State of Michigan Department of Consumer & Industry Services, Bureau of Safety and Regulation, Wage and Hour Division are attached. Refer to item C above if additional information is required.
I.Prior to award of the project, the apparent low bidder will be required to produce a schedule of values which will include the proposed subcontractors for each division of work and whether the subcontractor is signatory or non-signatory. A letter of intent or contract will not be issued to the apparent low bidder until this document is provided. The apparent low bidder will have one week to produce this document. If the required document is not received within this time, the bidder will be disqualified, and the next low bidder will be required to provide this schedule of values.
SEE ATTACHED STATE PREVAILING WAGE INFORMATION
State of Michigan
Official Request #:178
Requestor:Wayne State University
Project Description:Computer Services Center - Install Switchboard
Project Number:193-228859
Wayne County
Official 2013 Prevailing Wage Rates for State Funded Projects
Issue Date:2/20/2013
Contract must be awarded by:5/21/2013
Page 1 of 29
ClassificationLast Straight Time and Double Overtime
NameDescriptionUpdatedHourlya HalfTimeProvision
======
Asbestos & Lead Abatement Laborer
Asbestos & Lead Abatement LaborerMLDC$38.85$51.87$64.89HHHXXXXDY
4 ten hour days @ straight time allowed Monday-Saturday, 10/23/2012
must be consecutive calendar days
Asbestos & Lead Abatement, Hazardous Material Handler
Asbestos and Lead Abatement, Hazardous Material HandlerAS207$38.85$52.00$65.15HHHXXXXDY
10/23/2012
4 ten hour days @ straight time allowed Monday-Saturday,
Boilermaker
BoilermakerBO169$54.70$81.08$107.45HHHHHHHDY
8/14/2009
Apprentice Rates:
1st 6 months$40.31$59.49$78.67
2nd 6 months$41.45$61.21$80.95
3rd 6 months$42.57$62.88$83.19
4th 6 months$43.69$64.57$85.43
5th 6 months$44.81$66.24$87.67
6th 6 months$49.53$73.40$97.26
7th 6 months$49.32$73.01$96.69
8th 6 months$51.58$76.40$101.21
Official Request #:178Official Rate Schedule
Requestor:Wayne State UniversityEvery contractor and subcontractor shall keep posted
Project Description:Computer Services Center - Install Switchboardon the construction site, in a conspicuous place, a copy
of all prevailing wage and fringe benefit rates
Project Number:193-228859prescribed in a contract.
County:Wayne
Page 1 of 29
Official 2013 Prevailing Wage Rates for State Funded Projects
Issue Date:2/20/2013
Contract must be awarded by:5/21/2013
Page 2 of 29
ClassificationLast Straight Time and Double Overtime
NameDescriptionUpdatedHourlya HalfTimeProvision
======
Bricklayer
Bricklayer, stone mason, pointer, cleaner, caulkerBR1$51.43$77.15$102.86HHDHDDDDN
11/1/2012
Between October 1 and April 30, if lost time occurs due to
inclement weather, Saturday may be worked as a make-up
day @ straight time until forty hours are worked.
Apprentice Rates:
First 6 months$31.21$46.84$62.42
2nd 6 months$33.06$49.61$66.12
3rd 6 months$34.91$52.39$69.82
4th 6 months$36.76$55.16$73.52
5th 6 months$38.61$57.93$77.22
6th 6 months$40.46$60.71$80.92
7th 6 months$42.31$63.49$84.62
8th 6 months$44.16$66.26$88.32
Carpenter
Carpet and Resilient Floor Layer, (does not include CA1045$46.04$65.56$85.07XXHXXXXDY
installation of prefabricated formica & parquet flooring 9/15/2011
which is to be paid carpenter rate)
Apprentice Rates:
1st 6 months$22.62$30.43$38.23
2nd 6 months$26.52$36.27$46.03
3rd 6 months$28.48$39.21$49.95
4th 6 months$30.43$42.14$53.85
5th 6 months$32.39$45.08$57.77
6th 6 months$34.33$48.00$61.65
7th 6 months$36.29$50.94$65.57
8th 6 months$38.23$53.84$69.45
Carpenter-four 10s allowed Mon-Sat; double time due CA687Z1$52.54$75.17$97.79XXHXXHHDY
when over 12 hours worked per day10/31/2012
Apprentice Rates:
1st year$32.18$44.63$57.07
3rd 6 months$34.45$48.04$61.61
4th 6 months$36.71$51.42$66.13
5th 6 months$38.97$54.81$70.65
6th 6 months$41.23$58.20$75.17
7th 6 months$43.49$61.60$79.69
8th 6 months$45.76$65.00$84.23
Official Request #:178Official Rate Schedule
Requestor:Wayne State UniversityEvery contractor and subcontractor shall keep posted
Project Description:Computer Services Center - Install Switchboardon the construction site, in a conspicuous place, a copy
of all prevailing wage and fringe benefit rates
Project Number:193-228859prescribed in a contract.
County:Wayne
Page 2 of 29
Official 2013 Prevailing Wage Rates for State Funded Projects
Issue Date:2/20/2013
Contract must be awarded by:5/21/2013
Page 3 of 29
ClassificationLast Straight Time and Double Overtime
NameDescriptionUpdatedHourlya HalfTimeProvision
======
PiledriverCA687Z1P$52.54$75.17$97.79XXHXXHHDY
Four 10s allowed Monday-Saturday; double time due when 10/31/2012
over 12 hours worked per day
Apprentice Rates:
1st 6 months$32.18$44.63$57.07
2nd 6 months$36.71$51.42$66.13
3rd 6 months$41.23$58.20$75.17
4th 6 months$45.76$65.00$84.23
Cement Mason
Cement Masonbr1cm$48.30$67.47$86.63XXHHHHHDN
11/1/2012
Apprentice Rates:
1st 6 months$28.32$37.91$47.49
2nd 6 months$30.29$40.83$51.37
3rd 6 months$34.23$46.68$59.14
4th 6 months$38.18$52.56$66.93
5th 6 months$40.15$55.48$70.81
6th 6 months$44.10$61.35$78.60
Cement MasonCE514$46.30$64.89$83.48HHDHHHHDN
11/10/2011
Apprentice Rates:
1st 6 months$26.77$36.07$45.36
2nd 6 months$28.68$38.91$49.13
3rd 6 months$32.50$44.59$56.66
4th 6 months$36.32$50.26$64.19
5th 6 months$38.24$53.11$67.98
6th 6 months$42.06$58.79$75.51
Drywall
Drywall TaperPT-22-D$43.16$56.14$69.11HHDHDDDDY
Four 10s allowed Monday-Thursday7/3/2012
Apprentice Rates:
First 3 months$30.19$36.68$43.17
Second 3 months$32.78$40.57$48.35
Second 6 months$35.37$44.45$53.53
Third 6 months$37.97$48.35$58.73