For Completing Technical Assistance

INSTRUCTIONS

FOR COMPLETING TECHNICAL ASSISTANCE

GRANT APPLICATIONS

Revised: April 2016

OWEB’s Mission

To helpprotect andrestore healthy watersheds and natural habitats that support thriving communities and strong economies.

All sections of applications, including the new budget form, must be completed using the application forms currently posted online by OWEB. Applications submitted using previous forms will not be accepted.

GENERAL INSTRUCTIONS

1.OWEB requested amount cannot exceed $50,000 on any technical assistance application.

2.Read these “Instructions for Completing Technical Assistance Grant Applications” before
beginning your application.

3.Complete Sections I, II and III.

4.Complete the required forms and attachments: Section IV (Budget), Attachments A, B, C and D.

5.Read and sign the Technical Assistance Grant Application (Section I Certification).

6.Please follow these instructions for PDF application submittal, paper applications are no longer accepted.

• Compatible with Adobe Acrobat XI
• Maximum file size 20 MB
• Please make your PDF OCR recognizable if possible. For more information, click here:

• Attach PDF application as one document, using the current application posted online
• If you have supplemental information that does not fit on an 8½ x 11 size page and is integral to the review of the Project, contact your OWEB Program Representative.
• Pages with signatures should be a scan of the originals

7.If submitting more than one application, send each application as one PDF by separate email to:

8.When OWEB receives your email, the system will send confirmation of receipt. Applicants are responsible for checking whether they received confirmation of receipt by OWEB. If you did not receive a confirming email, please contact Katy Gunville 503.986.0058 or

*IMPORTANT: Submit a detailed project location map. The required color map will be used to track project locations, and a color map provides the identifying features that are not legible in black and white.

OWEB is no longer accepting paper applications.

SUBMISSION OF GRANT APPLICATIONS

Email PDF of application and all attachments to:

Oregon Watershed Enhancement Board

775 Summer Street NE Ste 360

Salem Oregon 97301-1290

Phone: (503) 986-0178

09-11 OWEB Technical Assistance Instructions – April 2010Page 1

OWEB STAFF ASSISTANCE

We encourage you to contact your OWEB regional program representative for assistance in developing your proposal.

North Coast
Katie Duzik
Program Representative
763 Forestry Road
Toledo, Oregon 97391
Phone: (541) 272-2059
Fax: N/A

Southwest Oregon
Mark Grenbemer
Program Representative
221 Stewart Avenue, Suite 201
Medford, Oregon97501
Phone: (541) 776-6062
Fax: (541) 776-6262
/ WillametteBasin
Liz Redon
Program Representative
775 Summer Street NE, Suite 360
Salem, Oregon 97301-1290
Phone: (503) 986-0028
Fax: (503) 986-0199

Central Oregon
Greg Ciannella
Program Representative
231 SW Scalehouse Loop, Ste. 103
Bend, Oregon 97702
Phone: (541) 306-6570
Fax: (541) 388-5101
/ Mid Columbia
Sue Greer
Program Representative
PO Box 880
Condon, Oregon97823
Phone: (541) 384-2410
Fax: (541) 384-2430

Eastern Oregon
Karen Leiendecker
Program Representative
PO Box 538
Enterprise, Oregon 97828
Phone (541) 786-0061
Fax: (541) 426-6019

TECHNICAL ASSISTANCE GRANT APPLICATION

INSTRUCTIONS

The application contains the questions and the forms to be completed. OWEB is seeking an overview of the project in the first two sections only. Starting with Section III, the specific activity questions request your full explanation of project specifics. Answer each set of questions related to the activity proposed. If any of the information requested on the application form cannot be supplied, be sure to include an explanation. The
budget and AttachmentsA, B, C, and Dmust be attached to the application (see Section V - Supplemental Information, in these instructions for a list of required forms).

Email PDF of one application and all attachments. Instructions and checklist can be found at:

• Do not use color highlights for text emphasis or in tables because the highlight turns black when the application is scanned.
• Submit one COLOR project location map on 8½x 11size page. The required color map will be used to track project locations, and a color map provides the identifying features that are not legible in black and white.
• If there are any oversized maps, designs or drawings, please reduce to 8½x 11size page for inclusion in your PDF.
• If you have supplemental information that does not fit on an 8½ x 11 size page and is integral to the review of the Project, contact your OWEB Program Representative.
• Preliminary Project Designs: If relevant, provide sufficient detail to allow a reasonable evaluation of the proposal and of the effect of the project on the site. If the design is standard (e.g., fence, water trough, etc.) cite the design reference (e.g., NRCS Field Office Technical Guide). If the design is custom, show sufficient detail to demonstrate how the project will be implemented. Designs need only be preliminary at the application stage; however, if the project is funded, grantees may be required to submit final designs prior to project implementation.
• Photographs: If relevant, provide photographs to aid in understanding the situation. Label each photo and note what it illustrates. If your project is funded, you will need to provide pre-project photos as part of your Project Completion Report.
• Letters of Support: Provide letters from key partners, participating private landowners or others. It is important to include letters showing private landowner support, especially for proposals with multiple landowners. Be sure the letters provide sufficient detail on the partner’s proposed contributions (cash and
  in-kind).

Section I

APPLICANT INFORMATION

Complete this section.

Name of project: Provide a name that can be used for the project on all related correspondence and/or agreements. Giving the project a name helps to define it. Try to keep the project name to five words or fewer.
If the project is to be completed in phases, be sure to indicate so in the name (e.g., “Diamond Dam
Removal - Phase I”).

OWEB dollars requested/Total cost of project: Fill in the dollar figures as appropriate. Make sure these amounts are the same as the amounts shown in the last row of the budget form. NOTE: Be sure that the total OWEB dollars requested refers only to the total cost of the technical assistance and does not include the subsequent planned restoration work.

Project location: Provide one color map on 8½ x 11size pageand include a legend. The required color map will be used to track project locations, and a color map provides the identifying features that are not legible in black and white.

Check the box for the OWEB region(s) where your project will occur. Check all regions that apply. Use the OWEB Staff Assistance Map at the beginning of these instructions to locate your OWEB region.

Checkwhether your project site is unknown at this time, occurs at a single site or at multiple sites; use additional pageto list multiples.Check one box only.

Identify the county or counties the project is located in. Identify the latitude, longitude coordinate (e.g., -123.789, 45.613) that represents the approximate center of your project area. This latitude and longitude coordinate should be used to populate the longitude, latitude coordinate in Section 1: Location Information of the application. Identify the township, range, section (e.g., T1N R5E S12); if multiple TRS, include all. Identify the watershed or watersheds in which the project will occur and provide the 10-digit hydrologic unit code or codes. If listing multiple watersheds, counties, Latitude/Longitude, TRS or hydrologic codes, provide them on a separate page. The Oregon Explorer Map Viewer is a suggested online tool for acquiring all of this information, including creating a map. For guidance, go to

Applicant Information: Provide the formal name of the grant Applicant. This should be the individual that receives all correspondence about the project. The Applicant can be any person, tribe, watershed council, soil
and water conservation district, not-for-profit organization, institution of higher education, school, community college, state institution of higher education, independent not-for-profit institution of higher education, or local government. State or federal agencies cannot apply directly for grants. State or federal agencies must be a
Co-Applicant with another eligible entity to apply for a grant.

Project Manager (if different from Applicant): If someone other than the Applicant should be contacted about the technical aspects of the project during evaluation and project implementation, provide the requested information.

Payee: If different than the Applicant, provide the name of the person and/or organization that will be responsible for tracking and accounting for project funds and compliance with the grant agreement conditions. Identify the fiscal officer’s affiliation, and provide the fiscal officer’s contact information.

Certification: As an Applicant, you must sign this certification. By signing the front page, the Applicant
certifies that all the information is true and accurate and that they (the Applicant) are prepared to implement the project as presented in the application. The certification also states that the signer has the authority to sign for the Applicant. For applications where a state or federal agency is a co-applicant, provide a signature and agency name
of the Co-Applicant. This signature is only to be provided where a state or federal agency is a Co-Applicant.

Section II

PROJECT SUMMARY

Complete this section

1.Summary. In 150 words or fewer, give a brief summaryof the proposed technical assistance activity only(do not confuse the technical assistance with planned restoration). Be sure to mention partners and how OWEB funds will be used.

Example (87 words):

An existing four-foot round culvert at RM 37 on Trail Creek, a tributary to the Siuslaw River, is a barrier to fish passage, is causing upstream fill erosion and downstream bed and bank erosion, and is undersized to effectively pass the 50-year design flow. The proposed technical assistance activity is to design a countersunk pipe arch to replace the existing undersized, perched culvert. Partners include Siuslaw SWCD, ODFW, and ODF. OWEB funds will be used for engineering design, project management, and travel to and from the site.

2.What type of assistance are you applying for? Check the box or boxes that apply.

TA#1: PROJECT DESIGN. Develop a technical design for a specific restoration project addressing
a locally acknowledged limiting factor or watershed restoration priority. Award preference will be given
to those applications that identify specific site(s) and landowner(s), demonstrate a high likelihood of implementation, and provide a timeline for restoration implementation. The final report, among other things, must include the final project designs.

TA#2: Implementation. Develop an implementation/analysis plan or develop a project to address a locally acknowledged limiting factor(s) or watershed restoration priority(ies). Award preference will be given to those proposals that will identify specific projects and sites and other outcomes that demonstrate a high likelihood of being implemented within a year following completion of the technical assistance grant. The final report, among other things, must include the completed analysis and site(s) /activity(ies) identification with a description of the rationale for identification.

TA#3: LANDOWNER RECRUITMENT. Enroll landowners in an area-wide, cooperative conservation project, or in a state or federal landowner assistance program (e.g., EQIP, WRP, or WHIP) that addresses a locally acknowledged limiting factor(s) or watershed restoration priority(ies). Award preference will be given to those applications that thoroughly describe the needs and geographic area(s) to be addressed, that detail the methods and timetable for participant recruitment, and that demonstrate that the landowner enrollment will result in the successful implementation of the intended projects or programs. (NOTE: CREP enrollments are not eligible as they are the subject of a separate technical assistance program run through the Oregon Department of Agriculture.) The final report, among other things, must include the landowners contacted, those recruited, the reasons that landowners agreed or declined to participate, and the resulting list of sites secured for project implementation.

3.What type of support are you seeking? Check one box only. Check whether you are applying for part- or full-time staff support, part- or full-time outside contract support, or both.

4.Was this application submitted previously? Check whether you have applied for OWEB funding for this project previously. If yes, identify the month and year, and if known,the project number assigned by OWEB.

5. Does this application propose a grant for a property in which OWEB previously invested funds for purchase of fee title or a conservation easement; or is OWEB currentlyconsidering an acquisition grant for this property? Check whether the project will be conducted on property with OWEB investments, i.e., fee title purchase or conservation easement. If yes, identify the project number assigned by OWEB.

1. Is this project a continuation of a previously OWEB-funded project(s)? Check whether this is a continuing project. If yes, identify the month and year of the previous award, and the project number assigned by OWEB.
2. Do you plan to submit a restoration grant application to OWEB as a result of this technical assistance project? Check one box only.

1. What are the proposed start and end dates? Show the proposed start and end dates for the technical assistance project. DO NOT show start and end dates for the subsequent planned restoration project.

1. Is this project related to a proposed or funded Oregon State Weed Board grant application(s)?

Check whether this application is related to a proposed application or past grant award through the Oregon Department of Agriculture’s (ODA) Weed Board Grant Program. If yes, identify the month and year of the previous application or award, or the project number assigned by ODA. Also describe in three sentences or less how the project is related to a Weed Board grant.

Examples:

September 2011: This project continues landowner outreach and weed survey work in the county Cooperative Weed Management Area. Sites identified through the outreach and survey work are proposed for annual treatment through weed grant program.

September 2010 and February 2011: A weed grant has funded two seasons of treatment for the priority species.
A pending weed grant application will complete one additional treatment. The OWEB project will implement planting of native species and other restoration activities at the treated sites.

10.Project partners. Show all anticipated funding sources, and indicate the dollar value for the cash or
in-kind contribution(s). Be sure to provide a dollar value for each funding source. If the funding source
is providing in-kind contribution(s), briefly describe the nature of the contribution(s) in the Funding
Source Column. Check the appropriate box to denote if the funding status is secured or pending. In the Amount/Value Column provide a total dollar amount or value for each funding source. The total estimated funds should match the “Total cost of project” on the first page of the application.

NOTE: Match should be for the design phase only and not for the restoration phase.

1. Have any conditions been placed on match funds from other sources that may affect project completion? Indicate, for example, whether another funding source requires OWEB funds to be spent first
   or whether other funds are available only under certain conditions.

1. Salmon/Steelhead Populations Targeted and Expected Benefits to Salmon/Steelhead. The information provided will be used by OWEB to better meet federal and state reporting requirements. Completion of this section is required but will not be used to evaluate this application for funding.

You should complete this section if your project benefits salmonids or their habitats; this includes technical assistance projects that address limiting factors identified for pacific coastal salmon in your project area.

If this project is not specifically designed to benefit salmon or steelhead, check the corresponding box and go to Section III – Project Description and continue completing your application.

12(a)Targeted Salmon/Steelhead Populations: From the table, select one or more of the salmon ESUs (Evolutionary Significant Unit) or steelhead DPSs (Distinct Population Segment)that the project will address/benefit. For species where the ESU/DPS name is not known or determined, use the species name
with unidentified ESU (e.g., Chinook salmon – unidentified ESU). Additional information on the designation and location of the Chinook, coho, chum and steelhead populations can be found at

12(b)Expected Benefits: Write a brief description of the goals and purpose of the project and how it is expected to benefit salmon/steelhead or salmon/steelhead habitat.

This answer should be no longer than 2000 characters which is approximately 330 words.The following instructions explain how to determine the number of words or characters in Microsoft Word.

Microsoft Word 2007 word and character count: select theexpected benefits answer text; select the Review Tab; in the Proofing Group select the Word Count.

Microsoft Word 2003 word and character count: select theexpected benefits answer text (if you don't select any text Microsoft Word counts the words in the whole document); on the Tools menuclick Word Count.

Examples:

a)This project would produce implementation-ready, engineer-approved plans and details for design options and cost estimates for improving or replacing a fish passage barrier culvert in Elk Creek, a tributary of the East Fork Nehalem River. The resulting restoration project would improve access to 3.6 miles of coho habitat above the barrier.

b)The Calapooia, North Santiam, and South Santiam watersheds have historically provided much of the winter steelhead and Chinook salmon production in the Willamette Basin. However, a total of 476 stream miles in these three watersheds are listed for high summer temperatures due to a lack of shade. This project will fund technical assistance to recruit landowners in these three watersheds and provide them with assistance and materials to aide in the establishment of riparian buffers.