Name of Company______
Contact Person______Phone______
Address______
City______State____Zip______Email______
Description of your products and display______
______
______
Food Vendor spaces are 10X20’ each. Non-food vendor spaces are 10X12’
Deadline to submit application is September 1, 2017
TENTS ARE REQUIRED AND MUST BE SECURED WITH FOUR TEN POUND SAND BAGS
____Food Vendor - $125 Size of Food Truck______
____Brewery/Cidery - $150
____Non-Food Vendor - $75 or Chamber Member - $50
____Winery - $225
____Table Rental, 1 table and 2 chairs - $30 per package
-$25_ BBQ Vendor Discount (-$25)
EIN #______
Please make checks payable to The Petersburg Chamber of Commerce
Credit Card#______Exp. Date_____Billing Zip Code_____
Food vendors MUST provide copies of their State or Petersburg Health Department Permit, a City of Petersburg Business License, Certificate of Liability Insurance, & Employer Identification Number at least 45 days prior to event.
Total Payment:______Signature:______
Please return application to: (Phone: 804-733-8131 or fax 804-733-9891)
Petersburg Chamber of Commerce
P.O. Box 928
Petersuburg, VA 23804
Terms and Conditions
Assignment of Exhibit Space: Space will be assigned with due consideration to an Exhibitor’s preference based upon date of receipt of application & payment. Specific space locations and/or exhibitor request cannot be guaranteed. All requests for specific space and/or special requests are subject to review and approval by the Festival committee. Exhibitors may not permit other companies to use their space, or any part thereof, without express written permission of the Festival committee.
Booth Dimensions and Design: Booth size will be dependent upon your reservation selection. Vendors may purchase multiple spaces. Space reservations are for space only. Exhibitor is responsible for own signage. All exhibits must be freestanding. No bolts, screws, hooks, or nails shall be driven into buildings, sidewalks or pavement. Exhibit space must be occupied throughout the entire duration of the event. Exhibitors may not permit other companies to use their space, or any part thereof, without express written permission of the Festival committee.
Crafters/Artists Requirements: Please provide website or Facebook address where images and/or samples of your work can be viewed. You may also email images to . All work must be the original creation of the craftsperson. Kit assembled work and/or imported crafts are considered commercial.
Application must be submitted by September 1, 2017.
Winery Requirements: The space fee for the festival is $225. A $150 allowance will be paid to each participating winery against tasting invoices. Each winery will provide a bottle of wine for tasting at the sponsors’ tent on the day of the Festival.
Large items, such as packaging and/or boxes must be broken down. Empty wine bottles must be neatly stacked for ease of recycling.
Food Vendor Requirements: All food vendors must submit a menu of the items you wish to sell. You must obtain a City of Petersburg Business License from the Commissioner of Revenue, who can be reached at (804)733-2315 or 135 North Union Street, Petersburg, VA 23803. All food vendors must provide a copy of Certificate of Liability listing the City of Petersburg as an additional Holder. You must fill out a Health Department form to participate in the Festival. Health Department’s forms MUST be submitted thirty (30) days prior to the Festival. Obtain one directly from the Petersburg Health Department, who can be reached at (804) 863-1652 or 301 Halifax St., Petersburg, VA 23803. Application must be submitted by September 1, 2017.
FOOD VENDORS Liability and Insurance: Upon execution of this agreement and as a part of the consideration hereof, vendor agrees to indemnify and hold the Petersburg Chamber of Commerce, and all of the Chamber officers, directors, sponsors, employees and agents, harmless from any and all debts, accounts, suits, cause of action, actions, proceedings, claims, liabilities, demands and judgments, which may include, but are not limited to all costs, expenses, damages and attorney’s fees, arising out of, by reason of, or in connection with any act or failure to act by vendor’s agents, invites, employees, representatives or servants in the activities contemplated by this agreement, in connection with the failure of any apparatus, equipment or personal property used by vendor in the activities contemplated by the agreement, or in connection with vendor participation in the Petersburg Chamber Festival. The vendor agrees to provide a certificate of insurance covering participation in the event with application in the amount of $1 million.
Vendor Responsibilities: No alcoholic beverages other than those purchased at the Festival are permitted. Any item displaying profanity or discriminatory symbols, words, etc. is strictly prohibited. Vendor’s employees or contract associates of any kind participating in booth activities must have appropriate “ID” as evidence to show at entrance gates for admittance. Festival tickets, wristbands and/or glasses are not provided to vendors. Additional vendor tickets can be purchased for $10. Vendors are responsible for the collection Virginia State sales tax and maintenance of appropriate documentation for state inspection. Sidewalks and walkways MUST be kept clear. All exhibitor products and materials must be stored and maintained within booth space allotted. Large items, such as packaging and/or boxes must be broken down.
The event is scheduled for 11 a.m. – 5 p.m. All vendors must staff the booth at all times during the festival. Booths may be set up on Saturday morning beginning at 8 a.m. Booth preparation must be completed, inclusive of the removal of any vehicles, by 10:00 a.m. No vehicles are allowed on the grounds for take down prior to 5 p.m. on Saturday.
Space is limited. Application will be reviewed for acceptance by Festival vendor committee and notified of acceptance. All fees must accompany the attached registration form. Checks should be made payable to the Petersburg Chamber of Commerce, P.O. Box 928, Petersburg, VA 23805. If you are not accepted, your deposit will be refunded. Subletting space to another vendor is prohibited.
Vendors are expected to furnish their own tents, tables and chairs, display racks and any other items required for their display. The vendor participating is solely responsible for bringing any protective weather items. Each vendor is responsible for cleaning his or her own space during the event. All trash must be bagged and brought to the dumpster.
A limited number of electrical hook-ups are available. Please indicate on your application if you need electric. Quiet and fumeless generators can be considered, please make arrangements prior to the Festival. Pets are not allowed on the Festival grounds.
No alcoholic beverages other than those purchased at the Festival are permitted. Any item displaying profanity or discriminatory symbols, words, etc. is strictly prohibited.
Vendor’s employees or contract associates of any kind participating in booth activities must have appropriate “ID” to evidence same to show at entrance gates for admittance.
Vendors are responsible for the collection of Virginia State sales tax and maintenance of appropriate documentation for state inspection.
Festival tickets, wristbands and/or glasses are not provided to vendors or their staff. Advance tickets may also be purchased online. You may purchase discounted tickets at the time of registration.
There will be no refunds given for spaces once you have been accepted as a participant in Festival.
Returned NSF checks will acquire a $30.00 fee.
□ I have read and agree to the terms and conditions.
Signature: ______Date: ______