FOI REQUEST NUMBER: 4874
1. Is a contract or framework agreement in place for funeral services in the circumstances where the Trust has responsibility for these matters?
Yes, William H Painter for Baby funerals
2. If there is not a contract or framework in place, in the absence of any contractual arrangements, how are these matters dealt with by the Trust?
In addition to the above,Birmingham City Council for unclaimed bodies – ad hoc not contracted and orders raised as and when required
3.If there is a contract or framework agreement in place:
a.Please describe each contract relating to funeral services and the specific service areas each contract covers. We consider funeral services to cover adult burials or cremations, child burials or cremations, stillbirth burials or cremations, individual fetal remains burials or cremations and communal fetal remains burials or cremations.
Baby Funeral Service Contract Schedule
1 / Transfer Services / Transportation of babies for post mortem to Birmingham Women's Hospital - Single Trip
2 / Transfer Services / Transportation of babies for post mortem to Birmingham Women's Hospital - Return Trip
3 / Hearse / Hearse
4 / Limousine / Limousine
5 / Estate Car / Estate Car
6 / Casket - NVF / Cremation Casket - NVF
7 / Casket - Baby / Cremation Casket - Baby
8 / Service Charge / Funeral Service Charge
9 / Coffin - Baby / Burial Coffin
10 / Local Authority Fees - Cremation (Solihull) / Crematorium Fees
11 / Local Authority Fees - Burial (Solihull) / Burial Fees
12 / Local Authority Fees - Cremation (Bham) / Crematorium Fees
13 / Local Authority Fees - Burial (Bham) / Burial Fees
14 / Headstones / Headstone inclusive of inscription of upto 12 baby names
15 / Casket Loading Trays / Monthly Cremation Casket Loading Tray
b.Who is the contract awarding body for each contract?
William H Painter
c. What specific institutions and healthcare settings does the contract cover? Please provide a list of the individual institutions and/or settings.
For maternity covering all miscarried remains, stillbirths, neonatal deathsfor Good Hope, Solihull and Heartlands Hospitals including transfer of babies to Birmingham Women’s Hospital for Postmortem.
d. For each contract(s), please outline any lots that the contract is broken down into?
The contract is not broken down into lots.
e. If the contract is divided into lots, please describe the specific geographies/institutions/services included within each contract lot? Not applicable
f. Who is the present contract holder, including by lot if applicable?
W H Painters
g.When was the contract(s) for funeral services last let?
April 2016
h.What is the term of the contract(s)?
April 2016 to March 2018 with option to extend by further 12 months
i.What are the extensions to the term that are permissible within the contract(s)?
Option to extend by 12 months
j.What were the activity levels (approximate number/volume) in the last full financial year of each of the funeral service types listed in 3a above? I.e. number of adult burials or cremations, number of child burial or cremations etc.
Approximately 150 baby funerals
k.What was the total spent funeral services in each of the last three years of the contract, broken down by contracts for individual funeral service lines (3a) or lots where they exist? Please confirm the year definition used in the response.
Contract Value £75,239.12 + vat per annum
l.What are the contact details for the procurement lead who will be responsible for re-tendering of this contract when the term ends (include individual, job role, organisation, address, phone number and email as available)?
This contract currently sites with the following Procurement Manager but the named person could change:-Margaret Biddlestone, Procurement Manager, Heart of England NHS Foundation Trust, Birmingham Heartlands Hospital, Procurement Department, Lincoln House, B9 5SS, , Direct Line 0121 424 1303.