FN Brown School and Community Association

Treasury Information

Reimbursements:

All receipts must be turned in on a timely fashion by the Committee Chair. Receipts from anyone other than the chair will not be issued. After the event, all expense receipts must be submitted within 2 weeks. If for some reason you are holding onto receipts, you must contact the Treasurer, so we can discuss why receipts are being held. Please keep in mind that our account is balanced monthly and the receipts need to be filed accordingly. All refunds must include a proper a receipt with your name, phone number and the event name written on the receipt. Please return all itemized receipts in an envelope addressed to the treasurer in the SCA mailbox. Please keep copies for your records.

Check Requests:

If you should require a check for your event, please email Kristen Mautone @ at least 3 to 5 days prior to the event. Complete the reimbursement form (receipts will need to be provided).

Deposits:

Please utilize the attached deposit summary and cash & check forms, as well as filling out a TD Bank Deposit form. The forms can be found in the main office. Please make sure that the cash is counted and sorted neatly by denomination and placed onto a separate deposit slip from the checking deposit form. Please check all checks for signature, dates, properly made out to FN Brown SCA and readability. If anything noted is wrong with the check, please contact the person to complete or correct the check before you submit it to be deposited. We also have found that checks not deposited within a few weeks have a higher frequency of bouncing at the bank.

FN Brown School and Community Association

Deposit Summary

Event Name/Reason for Deposit: ______

Date: ______

Bills:

* please make sure all bills are in the same direction and clippedneatly by denomination.)

**Make sure the attached Cash Form is included

# of $ 100’s ______= $ ______

# of $ 50’s ______= $ ______

# of $ 20’s ______= $ ______

# of $ 10’s ______= $ ______

# of $ 5’s ______= $ ______

# of $ 1’s ______= $ ______

Checks:

# of checks * ______= $ ______

(* Please list check #, Name & Amount of each check on separate sheet and attached to this form.)

Coins:

# of .25¢’s ______= $ ______

# of .10¢’s ______= $ ______

# of .05¢’s ______= $ ______

# of .01¢’s ______= $ ______

Total Cash Deposit: $ ______

Total Checks in Deposit: $ ______

Total Deposit: $ ______

Submitted by:______

Telephone #: ______

FN Brown SCA Check Deposit Form

Activity/Event: ______

Submitted by: ______

Check Amount / Writer / Check # / Check Date

TOTAL # of Checks: ______

TOTAL Amount of Checks: $______

FN Brown SCA Cash Deposit Form

Activity/Event: ______

Submitted by: ______

Date / Received from: / Cash Amount

Total Amount of Cash: $ ______

FN Brown SCA Reimbursement Form

All receipts which will require reimbursements should be first provided to the Committee Chair for approval and submission. Checks will not be issued to anyone without the committee’s chair approval. Committee Chair then should submit the form to the SCA Treasurer within two weeks of the event for which the transaction occurred.

Today’s Date: ______

Name of Person Being Reimbursed: ______

Committee’s Project or Event Name: ______

Amount of reimbursement: $ ______

Address: ______

Phone number: ______

Please fill out this form completely and staple receipts to the back. Make sure to keep copies for your records.

Return to: Kristen Mautone – 10 Cresthill Road, Verona

If you have any questions, please call Kristen at 973-239-0224 or .