FMC Wimbledon EXPENSE POLICY

Managers and Chefs

TRAVEL

CAR

Car travel will be paid at 21p per mile. When calculating mileage a total of 40 miles (20 miles each way) will be deducted from the round trip. E.g. 140 miles travelled then you will receive (140-40)*21p = £21

If a driver offers transport for another manager or chef and your journey exceeds 40 miles, then we will pay mileage on the total number of miles travelled. E.g. 140 miles travelled the driver will receive 140*21p = £29.4

Post codes MUST be recorded on all expense forms as this will be cross reference against mileage claimed through route planner.

TRAIN

If a colleague lives outside a 20 mile radius of the venue then the venue will make a contribution to all train travel providing advanced return ticket[1] has been purchased.

The venue will contribute 75% of the advanced return ticket value. E.g. A ticket costing £40 will be eligible to claim £30 travel expenses.

TAXI

Taxis will only be reimbursed for travel between the hours of 11pm and 5am where there are no other transport links available. Depending on location some venues will only pay a contribution towards the taxi travel, any unit specific agreements will be highlighted on their expense form. All taxi travel must be authorised by the General Manager.

No taxi travel can be claimed from accommodation to venue or from train stations to accommodation/venue unless it is signed off by the General Manager.

CONGESTION TRAVEL, PARKING AND LONDON UNDERGROUND TRAVEL

No travel expenses can be claimed for the above unless authorised by the General Manager.

ANY OTHER TRAVEL

Travel by any other means must be requested via the venue’s Recruitment Manager who will require gain authorisation from the Labour Operations Manager and/or General Manager. No expenses will be paid unless this is agreed in writing.

Any travel within London or M25 will not be eligible to claim travel expenses.

STAFF FEEDING

All staff will receive a lunch on the premises during their working day.

Where possible accommodated staff will be offered a hot meal at their place of work, if the venue is unable to provide a hot meal and you are not in self catered accommodation then you will be entitled to a meal allowance up to £10, this does NOT include any alcoholic beverages whatsoever.

Expenses will ONLY be processed on receipt of a completed expense form that is accompanied by VAT receipts.

ACCOMMODATION

PURPOSE OF THE ACCOMMODATION POLICY

To ensure the Sport, Leisure and Hospitality sector of Compass Group UK & Ireland (known in this document as the Company) has clear guidelines for all employees and casual workers (know in this document as colleagues) who receive company funded accommodation for intermittent periods.

WHEN ACCOMMODATION WILL BE PROVIDED

Accommodation will be provided to colleagues who are requested to work at a venue more than 50 miles from the colleague’s normal residential address.

Accommodation will not be provided for colleagues on the final day of work, other than in exceptional circumstances.

STANDARDS OF ACCOMMODATION

As far as is possible the Company will ensure that a minimum of 2* accommodation will be used. The Company warrants that comfortable, reputable and hygienic accommodation will be booked for all colleagues.

All accommodation will be twin roomed with en-suite facilities*

ACCOMMODATION LOCATIONS

All accommodation will be booked for colleagues as close to the venue of work as is possible, however due to the nature of our business and the demands placed on local accommodation providers a wider spread of accommodation establishments will be considered.

Travel to and from venue and accommodation CANNOT be claimed as expenses.

ACCOMMODATION CONTRIBUTIONS

The Company will deduct a contribution toward the colleague’s accommodation per each evenings stay, deducted directly from the colleagues weekly wage statements.

If the colleague is paid more than £7.50 per hour the charge per each evening stay is £8.50.

If the colleague is paid less than £7.49 per hour the charge per each evenings stay is £4.50.

These charges are in line with Revenue & Customs guidance.

Any other extra costs to accommodation ie newspapers, room service etc must be settled by the colleague. THE COMPANY WILL NOT PAY ANY COSTS TO THE ACCOMMODATION BILL.

This expense policy is to be used from 1st Jan 2013. Any previous agreements with expenses and accommodation is no longer valid

ACCOMMODATION DISCLAIMER

All pre-paid and Company funded accommodation should be treated with respect and all colleagues are expected to behaviour in a manner acceptable in the work place. If any colleague causes damage of any description, the Company reserves the right to deduct any claim for damages made by the accommodation provider from the colleagues wage statement. The Company also reserves the right to issue disciplinary proceedings in these cases.

In requesting accommodation you need to respect the accommodation disclaimer below. Please read it carefully, sign it and send it the recruitment manager onsite or present on the first day of the work.

ACCOMMODATION DISCLAIMER
Notice to all accommodated by Compass Group UK Ltd
Please read and note the following points, which apply to your occupation of accommodation, which is provided and paid by the venue
1/ It is not permissible for anyone accommodated by Compass to eat or drink in the public areas of this accommodation in their normal work clothes (e.g. Chefs whites, supervisory uniforms or any logoed uniform)
2/ The Company reserve the right to make deductions from your wage for any costs incurred for breakages or damages within the accommodation that you are proved to be responsible for.
3/ The Company will only accept for payment, the charge of your room.
4/ Please be aware that the hotel reserves the right to charge you for the lost or missing keys so please ensure that you return your keys prior to departure.
I understand that whilst accommodated in premises which are provided and paid for by Compass Group UK Ltd and I am still subject to the usual rules and regulations of my booking.
I also understand that if I am personally found responsible for any damage or breakages that the company may take deductions from my wage to recompense the accommodation provider for any such damages or breakages in the event of any damages or breakages for which responsibility can not be apportioned I understand that the costs will be divided amongst all accommodated by Compass Group staying at the premises concerned.
NAME (PRINTED):
DATE:
By signing this document I hereby accept the accommodation disclaimer
PLEASE SIGN:

[1] Advanced Ticket – A ticket purchased at least 2 weeks prior to departure