First Baptist Church
May 12, 2013
Council of Stewards Meeting Minutes
Council Members Present: Donna Darnold, Steve Dean, Lynn Deweese, John Ogle, Casey Campbell, Paula Shafer
Staff Members Present: Steve Russ, Dr. Preston
Church Members Present: Delores Hovey
Opening Prayer: The meeting was opened in prayer by Paula Shafer at 3:05 PM.
Approval of April Council of Stewards Meeting Minutes – After requesting an amendment to the March minutes to show the time of the upcoming April meeting to be 3:00 instead of 7:00, the motion to approve the amended minutes was made by Donna Darnold and seconded by Casey Campbell. Motion approved.
SPECIAL REPORTS
By-Laws Committee – Steve Russ reported that the By-Laws Committee met with Dr. Preston and the committee will have a report when they are further along in the process.
Transitional Ministry Update – Dr. Preston informed the council that Dr. Vernon Armitage will speak next month and requested that an honorarium be approved at the next meeting. A list of names will also be brought to the council to form a Nominating Committee for the Transitional Leadership Team to work in conjunction with the Strategic Planning Committee. The team will consist of approximately 12 members with high character, competency, cooperativeness, selflessness and working with their gifts and passions.
After discussion, John Ogle moved the $1,500 honorarium requested by Dr. Preston for Dr. Cornine to speak at The Good Grief Seminar on June 30 be approved by using the Service Ministry (Special Event) budget item. Seconded by Casey Campbell. Motion approved.
Dr. Preston stated that his expenses to attend the Southern Baptist Convention have been taken care of and a contribution to Midwestern Theological Seminary was no longer needed.
Global Missions Team Update – Delores Hovey reported that approximately 15-20 have agreed to attend the mission trips to Nebraska and Canada.
OLD BUSINESS
Facility Use Guidelines - Steve Russ shared a rough draft of the Facility Use Guidelines and the staff will be making a few minor revisions. A final copy will be ready to approve next month. Upon approval, the new guidelines will be shared in the Mainspring and on our FBC website.
Counting Team Review – Steve Russ reported that Lex Blue agreed with the list of recommended names. A decision will be made to either count during the second service or on Monday mornings. Steve will followup with Lex and report at next month’s meeting.
Articles of Incorporation - Brandon Fisher is currently working on them.
ACS Church Life Computer Program – Steve Russ stated that Traci Borders and Dianna McElwain visited the Kansas City office to view the program in action. Both were very positive about the financial and practical breakdown that the program provided. A detailed report of the cost will be presented next month.
NEW BUSINESS
Historical Documents – Paula Shafer reported that four members have agreed to serve on the Historical Committee: Linda Dorsey, Helen Emery, Ron Chandler and Donna Thurman. The committee has requested direction regarding specific duties. Donna Darnold volunteered to provide guidance as needed. Dr. Preston informed the council that the Missouri Baptist Convention is able to archive old documents.
Healthy Nevada - Tomato Garden Proposal – Lynn Deweese shared a request from Dr. Jones, representing the Cirna Nevada Healthy Program, regarding having a community garden. He recommended First Baptist Church provide tomatoes by planting a tomato garden on the church grounds. Casey Campbell moved to allow the process to move forward with the activity and the use of land. Promotion will be made through the Mainspring. Seconded by Steve Dean. Motion approved.
TEAM REPORTS
Building and Grounds – Steve Dean reported that Bill Shafer is still trying to contact the steeple repair team. Part of the brush pile has been burned. He will be contacting Eddie Hardie to inquire about the old bus marketability.
Finance - It will be publicized in the Mainspring that receipts will be provided to members making contributions Monday through Friday.
Donna Darnold presented an audit bid from Miller Management Systems LLC, Kansas City, MO for $5,750.00 and is waiting on a second audit bid from Whitlock Accounting Firm in Springfield.
Arvest Bank (Bank of America) has been closed and funds transferred to Heritage Bank. Heritage Bank is the main checking account for bill paying and payroll. New signature cards are currently being signed.
The four savings accounts at US Bank (Organ Maintenance Fund, Memorial Fund, BF Bank Lot Fund, Future Maintenance Fund) have been transferred to 1st National. New signature cards are currently been signed.
CDs were left at US Bank because of a penalty for early withdrawal.
Hart Memorial CD ($6,200) matures 5/6/2017 @ 1.14% - projected penalty was $211
JR Davis Memorial CD ($10,000) matures 2/26/2018 @ .9% - projected penalty was
$325.00
Recommend updating signature cards at US Bank for CDs:
Removing: John Ogle and Diana McElwain
New authorized signatures: John Ogle, Traci Borders, Brandon Fisher, Paula Shafer, and Donna Darnold.
Recommend comparing interest rates at other financial institutions to get highest possible rates.
When taking copies of the Council Minutes to Edward Jones to authorize Traci Borders to view information, it was suggested to have signature cards updated to be the same as other accounts.
Recommend updating signature cards at Edward Jones (Myles Miller & Tom Hissink)
New authorized signatures: John Ogle, Traci Borders, Brandon Fisher, Paula Shafer, and Donna Darnold.
Brandon Fisher is preparing for Traci Borders to have authorization to view information at the IRS for tax purposes. Brandon is also currently going through the file cabinets in the office regarding what should be kept or thrown away.
Finance Committee’s recommendations were made by Paula Shafer. Seconded by Casey Campbell. Motion passed.
Personnel – Closed Session
ADJOURNMENT - The Council meeting adjourned in prayer by Dr. Preston at 5:00 PM.
MAY COUNCIL MEETING – Sunday, June 9 at 3:00 PM at FBC