FINANCIAL CONTROLS SECTION INDEX

Link from FS homepage to Index of Financial Controls (this page)

  • Overview of Financial Controls Dept. (already on web – change IAMS to UAAS)
  • ASU’s Position onEthics (should go here and on FS homepage)
  • FIN manual (already on web)
  • Ensuring Financial Integrity (already on web)
  • Best Practices (already on web)
  • Financial and Purchasing Card Reviews (narrative on next page below)
  • P-Card User’s Guide (link to Purchasing’s website)
  • Direct link to P-Card best practices (already on web)
  • Financial Controls Resources
  • Narrative/disclaimer info (see last page below)
  • Internal Control Questionnaires (link to ICQ index)
  • Standards of Internal Control (link to table of contents)
  • Examples of desk manuals
  • Link to Business Administrator Symposium page (when created)
  • Links to online p-card and cash-handling training
  • = SITE OF HYPERLINKS FROM INDEX PAGE OF WEBSITE

FINANCIAL AND PURCHASING CARD (P-CARD) REVIEWS

One of the goals of the Financial Services department is to ensure that ASU is operating within an effective framework of internal controls. The objectives of this framework are:

  1. Effective and efficient operations
  2. Reliability of financial reporting
  3. Compliance with applicable policies, laws and regulations

The Financial Controls division within Financial Services performs some regular reviews of financial transactions, as well as data mining/analysis with respect to many financial activities of the university. There is continuous monitoring and reporting on various types of transactions, as required to meet the objectives listed above. This includes “global” level monitoring of accounts by type and balance, comparisons between systems, and regulatory reporting reviews. There are also periodic reviews of p-card transactions that may cut across all four campuses, be limited to certain departments, or focus on specific vendors or merchant category codes.

Please remember that you are obligated to report any suspected financial misdeeds to the appropriate level of management. This can be done by contacting your supervisor or the head of your department/VP area, contacting Financial Controls, contacting University Audit and Advisory Services, or by contacting the ASU Safety and Compliance Hotline. If so desired, the call to the Hotline can remain anonymous.

If you have any possible financial data mining/analysis needs or questions relating to financial transactions or p-card reviews performed by Financial Services, please contact Financial Controlsat 480-965-2343 or email us at:

FINANCIAL CONTROLS RESOURCES

We want you to think of the Financial Controls division of ASU Financial Services as a source of information for helping your department operate in step with the NewAmericanUniversity. We have provided some resources for Business Administrators, in both academic and non-academic departments, to use as they see fit. These include some general control questionnaires that relate to various business functions of any department, as well as some that may apply only to departments with certain activities. These are often referred to as Internal Control Questionnaires (ICQ’s). After you have completed any ICQ’s relevant to your department, we would be happy to provide any guidance or training with respect to your results. INSERT LINK TO INDEX OF ICQ’s WHICH WILL TAKE YOU TO INDVIDUAL ICQ’s

We have also provided a generic publication called “Standards of Internal Control” for you to review if interested. LINK TO TABLE OF CONTENTS FOR STANDARDS DOCUMENTThese standards, as well as the ICQ’s, have been compiled from general controls/compliance/auditing knowledge relevant to the corporate and university realms. As a Business Administrator or responsible managing party for your area, these resources are meant to be just that. You are under no obligation to memorize, complete, or certify to the ICQ’s or Standards, or any answers or questions that may result after reviewing the information and applying it to your department. However, if you do have questions or concerns as a result of utilizing these resources, please don’t hesitate to call us at 480-965-2343. You can also email us at:

Some other useful links follow: INSERT LINKS TO

EXAMPLES OF DEPARTMENTAL DESK MANUALS

BUSINESS ADMINISTRATOR SYMPOSIUM LINK

ONLINE TRAINING FOR CASH-HANDLING AND PURCHASING CARDS