Finance /Service Bills
BHEL: TIRUCHY-14
FINANCE /SERVICE BILLS
No: TP: AC: SB
Dt: March 18, 2016
Sub: Finalization of Annual Accounts for the Year 2015-16. Closing of Imprest, Departmental Advance, Cash Balance &Bills upto 31.03.16 – reg.
---
In accordance with the programme issued by Executive Director vide his Circular Ref No.TP: A: Books: Dt.16.03.2016 the following course of action is requested. We would like to inform you that all the relevant Accounts closingFormatsfor the year 2015-16which are required to be filled in by the agency concerned are attached. (Forms 1, 2, 6 and 6A are attached).
1.The unspent amount of Imprest Cash Balances on hand has to be remitted to Cash Office on or before28.03.2016. The statement of expenditure up to27.03.16ofImprest account (Form 1)should berendered on or before 28.03.16 to SR Manager/Finance/Service Bills.
The unspent balance amount drawn through departmental advance, before 21.03.2016 to be remitted on or before 24.03.16 at cash office and the statement of expenditure has to be submitted (Form 2)on or before 24.03.16 to SM/F/ SB.
after 20.03.2016has to be remitted on or before 28.03.2016 at cash office and the statement of expenditure has to be submitted (Form 2)on or before 28.03.16 to SM/F/ SB.
- Good work award relating to various departments for this year shall be claimed before 24.03.16.
- In case of Advances paid to outside agencies wherein the service is completed, requisite documents with departmental certification may be forwarded to undersigned on or before 28.03.2016.
- All the bills for the services rendered such as telephone, transport(taxi hire), electricity, rent,LCS bills, inspection bills, washing bills, repairs & maintenance, service contract bills, all freight carrier bills, M&S contract billsand other misc. bills,
Receivedup to19.03.16 should be sent to Accounts before 21.03.16.
The bills received from 21.03.2016 to 26.03.2016should be submitted to Accounts/Service Bills section before 26.03.2016.
Wherever the bills are received beyond 26.03.2016 and bills are not received for the services rendered/to be rendered up to 31.03.2016from the vendors/agencies, the details of actual / estimated amount payable to the parties may be furnished on or before 31.03.2016only in Form6 or Form6aas the case may be.
It may kindly be noted that wherever the Entry Sheet has been created in SAP before 31.03.2016, the same shall not be included in the provision statement (i.e. Form6 or Form 6A).
In any case, if the provision / liability statement is not furnished for the pending bills, within the stipulated dates,it would be viewed seriously by Audit and it may be ensured that all provisions are included without any omission. Any bill received subsequently after 31.03.2016 pertaining to the year 2015-16 for which provision has not been advised by the user departments, will not be honoured for payment.
The above schedule of dates may please be complied strictly in order to have smooth Accounts closing. Your early action and cooperation is highly solicited.
(Ms.CHITRA PALI)
SR.MANAGER/FINANCE/SERVICE BILLS