School Council Meeting Minutes

Gingin District High School

Date: / 23rd November / CHAIR PERSON: / S Calder
time: / 3.15 / MINUTE SECRETARY: / D Elliot
Attendees: / K Brady, S Martin, S Calder, L Stoffels, T Pickering, J Edwards
APOLOGIES: / W Fewster, D Joubert, J Windnagel, S Beckwith, K Morton.
ITEM REF / ITEM / LED BY / DISCUSSION / PROGRESS REPORT / ACTION & TIMELINE
Agenda items emailed / o  Agenda.
o  Minutes of last meeting.
o  Bullying Report GGDHS 2016
o  Class Structures 2017
o  ERG Project Management Framework blank
o  GDHS Workforce Planning Profile November
o  School Information Booklet
Tabled at meeting;
o  Principals Report
o  PBS Leadership Team / Email to absent members
Email to absent members
1.  / Minutes of last meeting / Chair / S Calder nominated to be chair in the absence of S Beckwith.
A quorum has not been met therefore items will be discussed and deferred to next meeting.
2.  / Business arising from minutes / Chair / ·  Proxy form for 2017 LSL
·  Mobile phones: There are concerns about Cyber Bullying. On the other hand they are used in class for Educational purposes. PBS to look into policy to bring back to Council.
·  Internet speed issues: The quality and access impacts greatly on teacher and educational time. The Dept has a program in place for ICT to improve the infrastructure.
·  KPI: Data received through the Shire of Gingin can be made accessible to the school to create opportunities and target the market. It was also suggested to add demographic questions to the exit survey. It was asked whether it would be beneficial to have a re-entry survey to capture students who transfer back to Gingin DHS. / Email to L Stoffels
Mobile Phone Policies from last meeting to be sent to PBS meeting
J Edwards to copy K Brady into email to Marketing Manager for NBN to help put pressure on the rolling out of NBN.
3.  / Correspondence In. / Chair / Nil
4.  / Correspondence Out / Chair / Nil
5.  / Principals Report / Principal / ·  ERG Implementation- The Project Management Framework can be provided to the Council members but asked that it not be shared.
·  Nomination for Finance Committee at the first staff and Council meetings in 2017.Finance Committee will report at each Council meeting.
·  K Brady to discuss with Department of Education Services the possibility of having a PD on “How to run and develop roles of the Council” / GDHS School Council Terms of Reference to be resent to members
6.  / Staffing Report / Principal / Five Year Profile: 2012-2016: Workforce planning report.
Data shows in 7-8yrs there could be a massive change in staff due to age and LSL.
Average sick or personal leave for non-teaching is 19.5 days. This is equivalent to 4 weeks out of 40 per year. This is mostly due to slips, trips and falls. This data can be used to help back up funding applications.
Gingin has had no Level 3 teachers in the last 5 years which is unusual for a school this size. The application process is very rigorous and time consuming. Strategy to link Level 3 teacher status with ERG and Council to support staff in building to Level 3.
7.  / Draft Relief Teacher Policy / Principal / K Brady to email.
8.  / Class Structure 2017 / Principal / Questions were raised about why only one PP class of 25 when the maximum is 27 and what the spare classroom will be used for. There will be two EA’s attached to the PP class and possibly a part time teacher. They will utilise the spare classroom when assisting students at educational risk. Kindergarten will potentially remain in their current room.
9.  / Finance Committee / Principal / NIL
10.  / Information Booklet 2017 / Principal / S Calder made suggested changes on the booklet and has given to K Brady to update.
11.  / General Business / It was suggested that an extra meeting be held in Term 1 2017. Week 3, 6 and 9.
K Brady thanked all Council members for the huge year that it was.
School Council have not been invited to the 2017 PD day at the start of the year but there will be an opportunity to bring School Council and staff together during 2017.
next meeting: / 2017 / MEETING CLOSED: / 4.52pm / SIGNED: / S Calder / 23rd November 2016
Chairperson / Date