Final Meeting for 2017 Bike/Hike the Barn Quilts

FINAL MEETING FOR 2017 BIKE/HIKE THE BARN QUILTS

TUESDAY, SEPTEMBER 5, 6:30pm basement of courthouse

AGENDA

**ATTENTION: ROUTE PAINTERS! If one of you from each route could arrive at 5:30pm, I will distribute the paint, instructions and gear. It would save a lot of the regular meeting time.

1.  Sign in-who wants an orange (or green kids) BTBQ shirt? Please take 1

2.  Minutes

3.  Treasurer’s report – BRIAN

REMINDER TO:

Ride the routes and report any issues with road hazards, etc

Flyers wherever you go!

4.  DATES TO KEEP IN MIND/DETERMINE:

Dave’s signs up – GET UP NOW if not up yet

Week of September 18-22 or 25-29 paint routes Return to Matty asap-especially vests (can leave at Nancy-Ext office)

SWEEP THE ROUTES – not earlier than Thursday, /September 28

PARK walk-through—pick a date & time

FOOD MEETING(S) do we plan on extras because of musician from 11:30-2:30?

SET-UP IN PARK – FRIDAY SEPTEMBER 29** (Clean kitchens earlier?)

SAG PICK-UP – FRIDAY, SEPTEMBER 29 1-4PM

TASKS – BEFORE SEPTEMBER 1**gas cards, portapotties, keys, notes to Grant/town chairs, (re: sweep roads)

List to Matt Hendricks, THANK YOU BANNER -WHO DO WE LIST? FLASHING SIGN ON 22

CONTACT PEOPLE ON YOUR COMMITTEE WITH info on time, location, duties, etc

SEPTEMBER 4-15 contact volunteers for final confirmation/reminder

PARTY/EVALUATION for us? Before Oct 13 week-end or week-night? at Angie’s

THANK YOU big banner behind finish line STADIUM BIKE, PETE’S GARAGE, BJ GRAPHICS, CULLIGAN, TWIGS,

BMO? ($100) Anita Hartmann, CRI?

1 BMO card to Stadium Bike—use other as drawing for evaluation participants?

PLEASE LET ME KNOW WHAT YOU NEED FROM ME (if anything)

VOLUNTEERS – MATTY spreadsheets & list

MARKETING – MATTY & EVERYONE TREASURER – BRIAN KRAUSE

Postcards $$ Bottom Line in September TRAC PHONE-DAVE SCHMIDT

BREAKFAST CLUB on Sept. 1 at fairgrounds – all 4 non-profit groups

BTBQ SIGNS Flea market-yes NANCY BK –2 back to back on 47 Becky-2 in Cecil area?

BMO Sept.15 BRAD HOLZ Magee’s-yes Echtner –yes Perkins-yes

INCENTIVES- GREG ( MATTY, NANCY, BRIAN) WEBPAGE – BRAD HOLZ

Stuff bags on Friday –bags color-coded by sock size? Med or lg ONLY

Matty will bring all the stuff to the park- Becky & Brian in charge of stuffing

PUBLIC RELATIONS-NICK MAU DOWNTOWN CHUTE – MICHELLE HELING

Jan L & Gary G will COVER Main St** PORTAPOTTIES – MATTY-ordered

FLYERS - PLEASE POST THESE SOMEWHERE!!! 5 posters for musician, Grayling Pingel-where?

CRI will do our printing for September Bottom Line-700 copies back to back

SIGNS for in PARK- TOM THOMAS & PATTI PAPE GARBAGE – TOM THOMAS

ROUTES & MAPS –GREG, MIKE KROENKE, DAVE KOELLER & MATTY

TRAFFIC CONTROL/LAW ENFORCEMENT/EMT/ - MATTY & DAVE SCHMIDT (barricades-ck with Sheppard)

AMBASSADOR – DAVE SCHMIDT( starts events/stays in contact with SAGS/food stations/ has emergency number)

STAGING – DAVE KOELLER (& BRAD HOLZ & PATTI & ? CROSSING GUARDS – SHARRIE SCHWEITZER

REGISTRATION: BECKY BETZNER, BRIAN KRAUSE, BRAD HOLZ, NANCY SCHULTZ

2nd pavilion ok’d map of area- NANCY SCHULTZ

ASK if they want a map and water bottle Evaluation completed

SALES, RAFFLE, EVALUATIONS & MUSIC - PEG GALLAGHER & PATTI PAPE BANNERS & FINISH LINE- ED GRYS

GUIDED TOUR - GREG STURM, NANCY BK & JOHN K. map completed J.& I.Luenberger photos – Greg check?

FOOD – NANCY BROWN-KOELLER, LENORE BEHNKE, MAXINE WILLIAMS, MARY LEWELLIN

THANK YOU LIST OF BUSINESSES FOR FOOD/BEVERAGES

WATER/CONTAINERS FROM CULLIGAN where do we use these?

SAG & FOOD STATIONS : MARY LEWELLIN, MAXINE WILLIAMS, MATTY– JERSEYS – DALE HUTJENS

SAG signs new plan

TOOL KITS?

THANK YOU NOTES/signs –LEADS, MAX & MARY LaMarsh who does other volunteers?

TECHNICAL COORDINATOR- JOHN ABENDROTH

WALK/RUN – JEN BISTERFELDT, MUFFY CULHANE, KIM LODEWEGEN, WENDY CRAWFORD

On display in library in August; posters @ Angie’s & Twigs until 8/28;

Then Qualheim’s, the fair & Glas until the ride up on 8/28, down on 9/25

Auction downtown at 1pm

RAFFLE – PATTI PAPE – announcements, signs, procedures for day of event BIKE MAINTENANCE – TIM CONRADT

CLEAN-UP: GREG STURM, SECURITY PLAN – MATTY (2 flyers posted as well)

MUSIC – PEG GALLAGHER & MATTY **GRAYLING PINGEL for $150 (11:30-2:30) he’s great!!

ANYTHING ELSE TO DISCUSS?

WE NEED:

TABLES

CHAIRS

Canopy from Becky, Health dept, Koeller’s, Pathways, Maxine’s

CASH BOXES

CASH

STOOLS IN KITCHEN

LADDERS

Computers

Extension cord

Pa system – Ed’s and portable one for starter