TABLE OF CONTENTS
S. STUDENTS
Topics:
File: S.1. Pendleton County’s Commitment to Students
File: S.2. Persons to Whom the Schools are Open
File: S.3. School Entrance Requirements
(P) S.3.1. Age and Immunization Requirements
(P) S.3.2. General Enrollment Requirements
(P) S.3.3. Early Entrance into Kindergarten
File: S.4. Home Schooling
(P) S.4.1. Home Instruction under Exemption C, Part 2 of §18-8-1
(P) S.4.2. Admission of Students from Home Schools and Private Schools
File: S.5. Transfer Students
(P) S.5.1. Out-of-County Students
(P) S.5.2. Intracounty Student Transfers
(P) S.5.3. Admission of Exchange Students
(P) S.5.4. Transfer Student’s Suspension and/or Expulsion Status
(P) S.5.5. Interstate Compact on Educational Opportunity for Military Children
File: S.6. Attendance Policy
(P) S.6.1. Philosophy
(P) S.6.2. Policy Development
(P) S.6.3. Definitions
(P) S.6.4. Attendance Director Responsibilities
(P) S.6.5. Principal Responsibilities
(P) S.6.6. Teacher Responsibilities
(P) S.6.7. Parent or Guardian Responsibilities
(P) S.6.8. Student Responsibilities
(P) S.6.9. Absences
(P) S.6.10. Dropout Prevention
(P) S.6.11. Encouraging Good Attendance
(P) S.6.12. Commencement and Termination of Compulsory School Attendance
(P) S.6.13. Individual Exception to Four-Year Attendance Requirement
(P) S.6.14. Student Early Dismissal Precautions
(P) S.6.15. Work Permits
(P) S.6.16. Maintenance of Student Attendance Records
(P) S.6.17. Exclusion for Health Reasons
(P) S.6.18. Non-Compulsory School Age Withdrawal
(P) S.6.19. School Attendance as a Requirement for Driver License
(P) S.6.19.1. Student Driver Eligibility Certificate
(P) S.6.20 Appeals Process for Absences
(P) S. 6.21. Early Release of Seniors
(P) S.6.22. Creating Local Solutions Dropout Prevention and Recovery Innovation Zones
File: S.7. Student Rights and Responsibilities
(P) S.7.1. Married and/or Pregnant Students
(P) S.7.2. Search and Seizure
(P) S.7.3. Dress Code
(P) S.7.4. Police Interrogations or Interviews
(P) S.7.5. Disruptive Student Demonstrations
(P) S.7.6. Student Bill of Rights and Responsibilities
File: S.8. Student Code of Conduct
(P) S.8.1. Responsibilities of the Students
(P) S.8.2. Responsibilities of the Parents
(P) S.8.3. Violations of the Student Code of Conduct
(P) S.8.4. Reporting Violations of the Student Code of Conduct
(P) S.8.4.1. Investigation of Code of Conduct Violations
(P) S.8.4.2. Board of Education Action and Reporting
(P) S.8.5. School Personnel Responsibilities
(P) S.8.6. Reprisals
(P) S.8.7. Dissemination of Procedures and Training
(P) S.8.8. Assessment and Classification as a Persistently Dangerous School
File: S.9. Hazing
File: S.10. Harassment, Intimidation or Bullying Prohibition
(P) S.10.1. Bullying
(P) S.10.2. Cyber Bullying
(P) S.10.3. Obscene, Anonymous, Harassing and Threatening Communications by Computer, Cell Phones and Electronic Communication
(P) S.10.4. Issuing Subpoenas to Aid in Criminal Investigations Involving Certain Crimes against Minors
(P) S.10.5. Complaint Procedures
(P) S.10.6. Investigation Procedures
(P) S.10.7. Reprisals
(P) S.10.8 Policy and Procedures Dissemination
File: S.10.1. Racial, Sexual, Religious, Ethnic Harassment and Violence
(P) S.10.1.1. Policy Implementation Procedures
File: S.11. Substance Abuse and Tobacco Control
(P) S.11.1. Definitions
(P) S.11.2. Maintaining a Safe and Healthy ATOD Free Environment
(P) S.11.3. Enforcement of Policy Provisions for Students
(P) S.11.4. Policy Review
File: S.12. Student Discipline
(P) S.12.1. Corporal Punishment
(P) S.12.2. Detention of Students
(P) S.12.3. Suspension of Students
(P) S.12.4. In-School Suspension and Exclusions
(P) S.12.5. Expulsion
(P) S.12.6. Student Due Process Rights in an Expulsion or Long Suspension Hearing
(P) S.12.7. Board of Education Options for Conducting Student Hearings
(P) S.12.8. Superintendent’s Authority in Conducting Student Hearings
(P) S.12.9. Dangerous Student Designation
(P) S.12.10. Suspension and Expulsion of Handicapped Students
(P) S.12.11. Recording Suspension and Expulsion Information on the WVEIS
File: S13. Health Services
(P) S.13.1. Communicable Diseases
(P) S.13.2. Guidelines for Prevention of Transmission of Infection Diseases
(P) S.13.3. Procedures for Handling the Suspected Infection of a student
(P) S.13.4. Procedures for Handling the Suspected Viral Infection of an Employee
(P) S.13.5. Protocol for Communicable Diseases – Case Review
(P) S.13.6. Administering Medicines and Specialized Health Care to Students
(P) S.13.7. Student Accident Insurance
File: S.14. Student Safety
(P) S.14.1. Supervision of Students
(P) S.14.2. Protective Shields
(P) S.14.3. Injury at School
(P) S.14.3.1. Student Accident Report Form
(P) S.14.4. First Aid
(P) S.14.5. Student Automobile Use
File: S.15. Student Fees, Fines, Charges, Instructional Resources and other Materials.
File: S.16. Solicitations from Students
File: S.17. Student Permanent Records: Collection, Maintenance and Disclosure
(P) S.17.1. Parental and Student Rights
(P) S.17.2. School Personnel Access to Student Records
(P) S.17.3. Annual Notification of Rights
(P) S.17.4. Types and Location of Educational Records
(P) S.17.5. Law Enforcement Units
(P) S.17.6. Right to Inspect and Review Education Records
(P) S.17.7. Maintenance and Destruction of Education Records
(P) S.17.8. Parent’s or Eligible Student’s Right to a Hearing
(P) S.17.9. Prior Consent for Disclosure of Records Required
(P) S.17.10 Prior Consent for Disclosure of Records Not Required
(P) S.17.11. Record of Disclosure required to be Maintained
(P) S.17.12. Limitation on Redisclosure
(P) S.17.13. Maintenance of Disciplinary Information
(P) S.17.14. Disclosure to Officials of Other Schools and School Systems
(P) S.17.15. Conditions for Disclosure in Health and Safety Emergencies
(P) S.17.16. Disclosure to Certain Federal and State Officials for Federal Program Purposes
(P) S.17.17. Conditions for Disclosure of Directory Information
(P) S.17.18. Records from the Juvenile Justice System
(P) S.17.19. Records for Exceptional Students, Information Collected under SBP 2419
(P) S.17.20. Complaint Procedure
(P) S.17.21. Collection and Use of Student Social Security Numbers
File: S.18. Student, School Personnel, and Visitor Identification Card Policy
(P) S.18.1. General Guidelines
File: S.19. Co-Curricular and Interscholastic Programs
(P) S.19.1. Elementary School Athletics
(P) S.19.2. High school Interscholastic Athletics, Band, and Cheerleading
(P) S.19.3. Student Public Performances
(P) S.19.4. Contests for Students
(P) S.19.5. Secret Student Organizations
(P) S.19.6. Athletic Trainer
(P) S.19.7. Athletic Contests for Special Needs Students
File: S. 20. Section 504 of the Rehabilitation Act of 1973 and the
American Disabilities Act of 1990
(P) S.20.1. Definitions
(P) S.20.2. Implementation Guidelines and Procedures
(P) S.20.3. Resolving Parent, Student or Employee Grievances
File: S.21. Endnotes
PENDLETON COUNTY BOARD OF EDUCATIONS. STUDENTS
File: S.1. Pendleton County’s Commitment to Students
/ Adopted: August 20, 2003Last Review:
September, 2011
The Pendleton County School system is dedicated to providing equal educational opportunities to all students regardless of race, color, creed, national origin, political affiliation, religion, handicap or gender. The Board also believes that students are enrolled in Pendleton County Schools to secure the tools necessary to succeed in life. It is not enough to possess a skill, vocation, talent, or a profession. The program of studies must teach students respect for the rights of others as much as their own, and it must offer them the opportunity to acquire the values, attitudes, knowledge, and skills necessary to enable them to adapt to school and life. This Board believes students function best when:
v They are free to learn;
v They have pleasant surroundings in which to learn;
v When they are aware of their responsibility and obligations, and are held accountable for their actions and reactions;
v They are emotionally, mentally, and physically well-adjusted; and
v They are aware that their parents, the school, and the community are interested and concerned about their progress and their future.
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Amended/Revised:
PENDLETON COUNTY BOARD OF EDUCATIONS. STUDENTS
File: S.2. Persons to Whom the Schools are Open
/ Adopted: August 20, 2003Last Review:
September, 2011
The Pendleton County Schools shall be open to all persons who meet the following criteria:
v Persons who meet the age requirements as determined by state law.
v Persons who are residents living with a parent, guardian or foster parent.
v Persons who have a legal domicile in the county. Legal domicile, as construed by the courts, implies the presumption that the individual has the intention of remaining in that location for an extended period of time. Such persons may be living with relatives, friends, alone or they may be residents of an institution located within the county.
v Non-residents as defined in (P) S.5.1. Out-of-County Students.
v Post-graduate students are eligible to attend those classes designated for adult education by the state and local school boards.
v Homeless children living in temporary shelters are eligible to attend school.
(WC §18-2-13h; §18-5-15; §18-5-18; §18-5-19b; §18-8-1; §18-8A-1 thru 4; §18-20-1; §18-20-1a)
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Amended/Revised:
PENDLETON COUNTY BOARD OF EDUCATIONS. STUDENTS
File: S.3. School Entrance Requirements
/ Adopted: August 20, 2003Last Review:
September, 2011
Entrance and enrollment requirements for the Pendleton County Schools shall conform to the provisions defined in State Code and State Board of Education Policy.
(P) S.3.1. Age and Immunization Requirements
Parents desiring to enroll their children in Pendleton County Schools must provide documentation of the following:
v Children enrolling in kindergarten must be at least five years of age prior to September 1 of the year of entrance;
v Children enrolling in the first grade must be six years of age prior to September 1 of the year of entrance;
v Children enrolling in pre-school programs must be four years of age prior to September 1 of the year of entrance; and
v All children entering prekindergarten (Pre-k), kindergarten and a West Virginia public school for the first time shall have been successfully immunized against the following: diphtheria, polio, tetanus, rubeola, rubella and whooping cough.
v Exceptions to immunization:
Ø An exception to immunization may be granted only if the parent has certification from a physician that immunization is impossible or improper.
Ø Requests for exemption on the basis of religious beliefs cannot be granted;
v Transfer students who have been West Virginia residents must show proof of full immunization before admission into public schools.
v Transfer students enrolling from out-of-state, transferees from home schools, or private schools in West Virginia may be provisionally enrolled under the minimum criteria established by the State Health Director. These minimum criteria include the requirement that at least one dose of each required vaccine has been taken.
v All students transferring from a school located outside this state or enrolling for the first time from outside the state shall furnish a certificate from a licensed physician stating that an approved tuberculin test has been conducted within four months prior to the beginning of the school year. If the student cannot produce certification from a physician as required by the law, then the student shall have an approved tuberculin skin test done with the result read and evaluated prior to admittance to school.
v Students having a positive reaction to the tuberculin skin test must be immediately evaluated by a physician and, if medically indicated, x-rayed. Such students will receive periodic x-rays thereafter when medically indicated. The Pendleton County Health Department or the school health nurse will be responsible for arranging proper follow-up for students who are unable to obtain physician evaluation for a positive tuberculin skin test.
(WVC §16-3-4; §16-3D-3 and §18-5-15)
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(P) S.3.2. General Enrollment Requirements
v All students entering school for the first time must undergo hearing, speech and language and vision screening;
v No student shall be admitted for the first time to any school in Pendleton County unless the person enrolling the student presents a copy of the student's original birth record certified by the State register of vital statistics confirming the student's identity, age, and state file number of the original birth record.
Ø If a certified copy of the student's birth record cannot be obtained, the person so enrolling the student shall submit an affidavit explaining the inability to produce a certified copy of the birth record. The principal shall report the failure to produce a proper birth certificate to local law enforcement officials;
Ø Within 14 days after enrolling a transferred student, the principal of the receiving school shall request that the principal or his/her designee of the school in which the student was previously enrolled transfer a certified copy of the student’s birth record.
Ø Military personnel who are in transit owing to military orders may be granted a three week extension to submit birth records.
v Children desiring to enter the first grade are required to have successfully completed a public or privately supported state-approved kindergarten or Montessori kindergarten program or have successfully completed the Metropolitan Test of Basic Readiness Skills.
v An entrance examination shall be administered in lieu of kindergarten attendance only under the extraordinary circumstances listed below:
Ø Serious illness verified by a physician’s statement;
Ø Instruction in the home, provided permission for such instruction has been granted by the Pendleton County Board of Education pursuant to the State School Code;
Ø Hazardous conditions as verified by the appropriate school board personnel.
v Parents of students who have requested an exception to kindergarten attendance for one of the extraordinary circumstances will be notified of the time, place, and date of the readiness examination and shall be required to bring their child to a designated school to be tested.
v Students who achieve a composite stanine score of three or more on the Metropolitan Test of Basic Readiness Skills shall be recommended for placement in the first grade in lieu of successfully completing an approved kindergarten program. Parents of students who composite score is less than three may request further testing to assure the proper placement of their child.
v A child may be removed from a kindergarten program when the principal, teacher and parent or guardian concurs that the best interest of the child would not be served by requiring further attendance. The principal shall make the final determination with regard to compulsory school attendance;
v A student is officially enrolled when one of the following conditions occurs:
Ø Student was enrolled the previous year;
Ø Student appears at school to enroll with or without a parent/guardian; or
Ø Student and/or parent/guardian appear at school to enroll with or without records.
v The provisions of this policy shall not prevent a student from another state from transferring and enrolling in a school in Pendleton County in such grade as the student was enrolled at the school from which he transferred.
(WVC §18-2-5; §18-2-5c; §18-5-17 §18-5-18; and §18-8-1a)